Housing, Dundee Contract Services And Environment Services Committee - 22/03/2010

At a MEETING of the HOUSING, DUNDEE CONTRACT SERVICES AND ENVIRONMENT SERVICES COMMITTEE held at Dundee on 22nd March, 2010.

Present:-

BAILIES

COUNCILLORS

Councillor Jimmy BLACK, Convener, in the Chair.

The minute of meeting of this Committee of 22nd February, 2010 was held as read.

Unless marked thus * all items stand delegated.

I TENANTS ALLOWANCES UPDATE

On a reference to Article II of the minute of meeting of this Committee of 27th April, 2009, there was submitted Report No 90-2010 by the Director of Housing seeking agreement to upgrade tenants' allowances in line with previous increases.

The Committee approved the recommendations of the report with effect from 1st April, 2010.

II SECTION 11 - HOMELESSNESS ETC (SCOTLAND) ACT 2003

There was submitted Report No 132-2010 by the Director of Housing advising the Committee as to progress made in carrying out the Government legislation requirements of Section 11 of the Homelessness etc (Scotland) Act 2003 which came into force on 1st April, 2009.

The Committee agreed to:-

(i) note the contents of the report; and

(ii) remit the Director of Housing to update the Homeless Action Plan to reflect performance in this area to ensure that it was monitored at regular intervals.

III THE HOUSING (SCOTLAND) ACT 2006 - SECTION 72 STATEMENT - SCHEME OF ASSISTANCE

There was submitted Report No 149-2010 by the Director of Housing seeking Committee's agreement to the attached Interim Statement of Assistance. The statement sets out Dundee City Council's Scheme of Assistance and outlined the provision of advice, information and assistance, including financial assistance, available to home owners to enable and encourage them to maintain and improve their homes.

The Committee agreed to:-

(i) approve the attached Interim Statement of Assistance;

(ii) review the Interim Statement of Assistance at the end of its first year; and

(iii) note the ongoing discussions with the Scottish Government and COSLA in respect of the availability of suitable loan products and the need to revise the Housing Department's approach to alternative forms of funding once further information was available.

IV NATIONAL HOUSING TRUST INITIATIVE

There was submitted Joint Report No 165-2010 by the Director of Housing and the Director of Finance advising the Committee of the National Housing Trust (NHT) which allowed the delivery of homes for mid-market rent whilst stimulating the house building market, and provided Committee with details on the processes for the potential implementation of the NHT scheme to provide homes for mid-market rent within the Dundee City Council area.

The Committee:-

(i) noted the NHT scheme proposals; and

(ii) agreed to the inclusion of Dundee City Council within the Prior Information Notice (PIN) to ascertain potential interest from local developers.

V TAYSIDE AFFORDABLE HOUSING PARTNERSHIP

On a reference to Article VI of the minute of meeting of this Committee of 26th January, 2009, there was submitted Report No 184-2010 by the Director of Housing advising the Committee as to progress to date and seeking agreement to proceed with the next steps towards establishing the Tayside Affordable Housing Partnership.

The Committee agreed to:-

(i) remit the Director of Housing to continue discussions with interested parties with a view to forming the Tayside Affordable Housing Partnership (TAHP);

(ii) remit the Director of Housing to identify a preferred partner for the procurement of the affordable housing and Council new build programme in Dundee;

(iii) remit the Director of Housing to facilitate opportunities for co-operation between preferred partners identified by neighbouring Councils for procurement of the affordable housing programme; and

(iv) remit the Director of Housing to report progress to Committee on a regular basis.

VI PURCHASE OF END OF LEASE VEHICLES AND PLANT

There was submitted Report No 177-2010 by the Head of Waste Management seeking Committee approval to purchase nine vehicles, four items of plant and a range of workshop equipment whose leases expired in financial years 2009/2010 and 2010/2011.

The vehicles, plant and equipment would normally be replaced, however, all the items were well maintained. The most cost effective method was to buy out the residual lease fee, allow the items to continue in service for a further year, and then trade the residual value against their eventual replacements.

The cost of purchase from the lease company totalled 100,583 as detailed in Appendix 1 to the report.

The Committee approved accordingly.

VII TENDERS RECEIVED - CITY ENGINEER

There was submitted Report No 105-2010 by the City Engineer, giving details of offers received for the undernoted contract:-

(i) EAST AREA HOUSING OFFICE, PITKERRO ROAD

The Committee agreed to a partnering project with Tayside Contracts, amounting to 78,689.78, together with the undernoted allowances:-

making a total expenditure of 100,000.

VIII TENDERS RECEIVED - CITY ARCHITECTURAL SERVICES OFFICER

There was submitted Report No 173-2010 by the City Architectural Services Officer, giving details of offers received for the undernoted contracts:-

(i) ARKLAY STREET FIRST DEVELOPMENT - PITCHED ROOF REPLACEMENT PHASE 1

The Committee agreed to accept the lowest tender from Andrew Shepherd Construction Ltd, Forfar, amounting to 103,034.34, together with the undernoted allowances:-

making a total expenditure of 112,624.34.

(ii) CORSO STREET SECOND DEVELOPMENT - PITCHED ROOF REPLACEMENT PHASE 1

The Committee agreed to accept the lowest tender from Andrew Shepherd Construction Ltd, Forfar, amounting to 68,134.78, together with the undernoted allowances:-

making a total expenditure of 76,147.78.

(iii) FLEMING GARDENS DEVELOPMENT - PITCHED ROOF REPLACEMENT PHASE 5

The Committee agreed to accept the lowest tender from Andrew Shepherd Construction Ltd, Forfar, amounting to 121,075.12, together with the undernoted allowances:-

making a total expenditure of 131,456.12.

(iv) HILLTOWN WEST DEVELOPMENT - PHASES 1-5 - KITCHENS, BATHROOMS AND SHOWERS

The Committee agreed to a partnering project with McGill Electrical Ltd, Dundee, amounting to 640,000, together with the undernoted allowances:-

making a total expenditure of 742,670.

(v) BOOTS LAWTON DEVELOPMENT - KITCHENS, BATHROOMS AND SHOWERS

The Committee agreed to accept a partnering project with MASCO, Onestep Installation Services, West Yorkshire, amounting to 442,000, together with the undernoted allowances:-

making a total expenditure of 500,988.

(vi) GRAHAM STREET 1ST DEVELOPMENT - KITCHENS, BATHROOMS AND SHOWERS

The Committee agreed to a partnering project with Sidey Ltd, Perth, amounting to 330,000, together with the undernoted allowances:-

making a total expenditure of 394,750.

(vii) CAMPERDOWN 8TH, 9TH AND 10TH DEVELOPMENTS - KITCHENS, BATHROOMS AND SHOWERS

The Committee agreed to a partnership project with Dundee Contract Services, amounting to 382,000, together with the undernoted allowances:-

making a total expenditure of 458,300.

(viii) LINLATHEN 1ST DEVELOPMENT - ROOF RENEWAL PHASE 4A

The Committee agreed to a negotiated contract with Dundee Contract Services, amounting to 121,287.21, together with the undernoted allowances:-

making a total expenditure of 131,677.21.

(ix) HAPPYHILLOCK ROAD - WARDEN CALL SYSTEM REPLACEMENT

The Committee agreed to a partnering project with McGill Security Ltd, Dundee, amounting to 75,155.20, together with the undernoted allowances:-

making a total expenditure of 83,314.20.

(x) HILL STREET COMPLEX - ALTERATIONS AND IMPROVEMENTS

The Committee agreed to a negotiated contract with Dundee Contract Services, amounting to 37,475, together with the undernoted allowances:-

making a total expenditure of 43,479.

(xi) LIME STREET COMPLEX - ALTERATIONS AND IMPROVEMENTS

The Committee agreed to a negotiated contract with Dundee Contract Services, amounting to 16,250, together with the undernoted allowances:-

making a total expenditure of 18,854.

IX TENDERS RECEIVED - CITY ARCHITECTURAL SERVICES OFFICER

(i) VARIOUS ADDRESSES - CONTROLLED ENTRIES 2009/2010 EXTENSION TO CONTRACT

On a reference to Article III(i) of the minute of meeting of this Committee of 28th September, 2009, the City Architectural Services Officer submitted Report No 180-2010 requesting approval to extend the existing contract relative to the above.

The Committee agreed to extend the existing contract and incur estimated additional expenditure of approximately 57,707, including allowances.

X TENDERS RECEIVED - CITY ARCHITECTURAL SERVICES OFFICER

There was submitted Report No 183-2010 by the City Architectural Services Officer, giving details of tenders received for the undernoted contracts:-

(i) ETTRICK CRESCENT - NEW BUILD HOUSING

The Committee agreed to a design and build project with Muirfield (Contracts) Ltd, Dundee, amounting to 1,295,279.22, together with the undernoted allowances:-

making a total expenditure of 1,380,288.22.

(ii) LIFF ROAD - NEW BUILD HOUSING

The Committee agreed to a design and build project with Muirfield (Contracts) Ltd, Dundee, amounting to 360,461.28, together with the undernoted allowances:-

making a total expenditure of 383,911.28.

(iii) MAINS LOAN - NEW BUILD HOUSING

The Committee agreed to a design and build project with W H Brown Construction (Dundee) Ltd, amounting to 1,357,667.76, together with the undernoted allowances:-

making a total expenditure of 1,446,194.76.

The Convener had agreed that the undernoted Items XI and XII be considered as a matter of urgency in terms of Standing Order No 17(b) in view of the timescales involved.

XI TENDERS RECEIVED - CITY ENGINEER

There was submitted Report No 188-2010 by the City Engineer, giving details of a tender received for the undernoted contract:-

(i) DEMOLITION OF GOWRIE AND HILLSIDE COURTS AND LOCKUPS, MENZIESHILL MSD

The Committee agreed to accept the tender received from Safedem Ltd, amounting to 436,292, together with the undernoted allowances:-

making a total expenditure of 535,103.

XII TENDERS RECEIVED - CITY ARCHITECTURAL SERVICES OFFICER

There was submitted Report No 195-2010 by the City Architectural Services Officer, giving details of a tender received for the undernoted contract:-

(i) DUDHOPE COURT MSD - REPLACEMENT WATER PUMP

The Committee agreed to a negotiated contract with CMS Heating and Plumbing Ltd, Arbroath, amounting to 18,406, together with the following allowances:-

making a total expenditure of 20,431.

Jimmy BLACK, Convener.