Housing, Dundee Contract Services And Environment Services Committee - 11/05/2009

At a MEETING of the HOUSING, DUNDEE CONTRACT SERVICES AND ENVIRONMENT SERVICES COMMITTEE held at Dundee on 11th May, 2009.

Present:-

BAILIES

COUNCILLORS

Councillor Jimmy BLACK, Convener, in the Chair.

The minute of meeting of this Committee of 27th April, 2009 was held as read.

Unless marked thus * all items stand delegated.

I HOUSING SERVICE PLAN 2007/2011 - ANNUAL UPDATE

After considering Report No 202-2009 by the Director of Housing relative to the above, the Committee approved the Housing Service Plan 2007/2011 Annual Update.

II ENERGY ACTION SCOTLAND - ANNUAL MEMBERSHIP

There was submitted Agenda Note AN111-2009 requesting the Committee to authorise the Director of Housing to renew annual membership of Energy Action Scotland (EAS) at a cost of 165 plus VAT to be funded from the Housing Revenue Account.

The Committee approved accordingly.

III MEMBERSHIP OF SHON

There was submitted Agenda Note AN112-2009 requesting the Committee to authorise the Director of Housing to renew membership of the Scottish HECA Officers Network (SHON) at a cost of 300 plus VAT per annum.

The Committee approved accordingly.

IV TENDERS RECEIVED

There was submitted Report No 280-2009 by the City Architectural Services Officer giving details of offers received for the undernoted contracts:-

(a) CORSO STREET 4TH DEVELOPMENT - ROOF REPLACEMENT PHASE 2

The Committee agreed to accept a partnering contract with Andrew Shepherd Construction Ltd, Forfar amounting to 147,626.43, together with allowances of 1,491 for CDM Co-ordinator and 10,309 for professional services, giving a total expenditure of 159,426.43.

The Committee further noted that Andrew Shepherd Construction Ltd had listed Dundee Plant Co Ltd, Dundee as Sub-Contractors for scaffolding.

(b) MENZIESHILL 8TH DEVELOPMENT - ROOF REPLACEMENT

The Committee agreed to accept a negotiated contract with Dundee Contract Services amounting to 125,429.17, together with allowances of 1,352 for CDM Co-ordinator and 9,445 for professional services, giving a total expenditure of 136,226.17.

V INDIVIDUAL HOUSES - HEATING, KITCHENS, BATHROOMS AND SHOWERS

There was submitted Report No 281-2009 by the City Architectural Services Officer detailing offers received in respect of the above contract.

The Committee agreed to accept a partnering contract with McGill Electrical Ltd, Dundee amounting to 183,125, together with allowances of 29,375 for professional services and 37,500 for other allowances, giving a total expenditure of 250,000.

The Committee further noted that provision for this work would be made in the Housing Departments Capital Plan which would be submitted to Committee in June, 2009.

VI REVOCATION OF CLOSING ORDER - FLAT 4, ST HELENS, 474 PERTH ROAD

Reference was made to:-

(i) Paragraph 1 of the minute of meeting of the Loans, Grants and Modernisation Sub‑Committee of the Housing Committee of the former City of Dundee District Council of 28th November, 1989 approving the making of the Closing Orders in respect of Flat 3 and Flat 4 forming part of St Helens, 474 Perth Road, Dundee due to these premises failing to meet the tolerable standard as defined in Section 86 of the Housing (Scotland) Act 1987;

(ii) Article III of the minute of meeting of the Housing Committee of 22nd April, 2002 approving suspension of these two Closing Orders to enable renovation works to be carried out; and

(iii) Article IX of the Housing Committee of 16th December, 2002 approving the revocation of the Closing Order affecting Flat 3, 474 Perth Road, Dundee.

There was submitted Agenda Note AN113-2009 advising that Flat 4, 474 Perth Road, Dundee had subsequently been divided into two houses and both had had renovation works carried out. Following an inspection of these works and the issue of a Completion Certificate by Building Standards, the Directors of Housing and Planning and Transportation were satisfied that Flat 4 had been brought up to the tolerable standards and an application had been received on behalf of the owner seeking the revocation of the Closing Order in respect of Flat 4.

It was reported for the information of the Committee that, due to the timescales involved, the Director of Housing, after consultation with the Convener and Spokesperson of the other Groups, had agreed to the revocation of the Closing Order in respect of Flat 4, St Helens, 474 Perth Road.

VII CONTRACT SERVICES DEPARTMENT SERVICE PLAN UPDATE 2009

There was submitted Report No 223-2009 by the Director of Contract Services informing the Committee as to how the Contract Services Department Service Plan aligned with the Councils Single Outcome Agreement and seeking approval for new or changed actions.

The Committee recognised the contribution made by Contract Services to the achievement of the Councils objectives as set out in the Single Outcome Agreement and approved the Contract Services Department Service Plan Update.

VIII SUB-CONTRACTORS AND SUPPLY OF MATERIALS 2008/2009

There was submitted Report No 239-2009 by the Director of Contract Services advising the Committee of all orders placed with sub-contractors and suppliers of materials to Dundee Contract Services for the value of 50,000 and over in 2008/2009, in accordance with the Councils tendering procedures.

The Committee noted the contents of the report.

IX PURCHASE OF CONTAINERS

There was submitted Report No 266-2009 by the Head of Waste Management seeking authorisation for the purchase of skips and containers for use in the collection and recycling operations within the Waste Management Department.

The Committee agreed to accept the offer recommended by the Head of Waste Management from Sellers Engineering Ltd, Oldham amounting to 47,705.

X PURCHASE OF WASTE MATERIAL HANDLER

There was submitted Report No 267-2009 by the Head of Waste Management seeking authority for the purchase of two waste material handlers for use in the Baldovie Waste Recycling and processing Plant within the Waste Management Department.

The Committee agreed to accept the lowest offer from Finning UK Ltd, Perth in the total sum of 221,200.

Jimmy BLACK, Convener.