Policy And Resources Committee - 14/06/2004

At a MEETING of the PERSONNEL COMMITTEE held at Dundee on 14th June 2004.

Present:-

BAILIES

COUNCILLORS

Lord Provost John R LETFORD, Convener, in the Chair.

The minute of meeting of this Committee of 10th May 2004 was held as read.

Unless marked thus * all items stand delegated.

I MINUTE OF MEETING OF PERSONNEL APPEALS SUB-COMMITTEE OF 10TH MAY 2004

The minute of meeting of the Personnel Appeals Sub-Committee of 10th May 2004, a copy of which is appended hereto, was submitted for information.

II SOCIAL WORK DEPARTMENT - HEALTH SOCIAL CARE PARTNERSHIPS - CHANGES TO ESTABLISHMENT

There was submitted Joint Report No 407-2004 by the Director of Social Work and Assistant Chief Executive (Management) seeking the Committee's approval to amend the staffing arrangements of the Health & Social Care Partnership Scheme.

The Committee approved:-

(a)the redesignation of 25 posts of Community Care Assistant graded SCP16-23 (14,535 - 17,340), to Social Care Worker with no change of grade; and

(b)the establishment of one post of Social Care Organiser, graded SCP27-30 (19,632 - 21,732).

III LEISURE AND ARTS DEPARTMENT - N2 SPORT PROJECT, CHANGES TO ESTABLISHMENT

There was submitted Agenda Note AN227-2004, making reference to Article VII of the minute of meeting of the Policy and Resources Committee of 9th September 2002 and Article V of the minute of meeting of this Committee of 19th May 2003 wherein the New Opportunities Fund proposals and the Sports Development restructure were approved.

In light of operating experience, the Committee agreed to approve:-

(a)the establishment of an additional full-time Sports Co-ordinator, graded AP2, (15,582 - 16,866);

(b)the extension of hours for the existing Sports Co-ordinator graded AP2, (15,582 - 16,866) from 3 days to 5 days per week; and

(c)the establishment of 3 part-time posts of Sports Coach graded AP1 (14,211 - 15,204) during term time only;

all of the above being for a fixed term up to no later than 15th September 2006.

The Committee noted that the cost of implementing the proposals would be 88,300 up to September 2006 and would be met in total from the existing New Opportunities Fund.

IV COMMUNITIES DEPARTMENT - COMMUNITY SAFETY - SECONDMENT UNIT LEADER (COMMUNITY SAFETY)

There was submitted Agenda Note AN228-2004 advising that the development of additional external Scottish Executive Funding support to increase community safety initiatives as part of partnership working within the Dundee Partnership had resulted in additional support and supervision requirements to manage Community Safety Workers and Community Safety Wardens.

It was agreed, therefore, to second the existing Unit Leader (Social Inclusion), grade PO7-10, 29,313 - 31,536, for a fixed period to 31st March 2006 to co-ordinate and manage the above activities. The existing Unit Leader (Social Inclusion) post would then be advertised within the Department as a fixed term staff development opportunity.

V LEISURE AND ARTS DEPARTMENT - YOUTH SPORT DEVELOPMENT PROJECT - CHANGES TOESTABLISHMENT

There was submitted Agenda Note AN230-2004 making reference to Article VI of the minute of meeting of this Committee of 10th November 2003 wherein the Sure Start Fund proposal to extend the Youth Sport Officer, Pre-School was approved.

In light of securing further Sure Start Funding, the Committee agreed to approve:-

(1)the establishment of an additional full-time Youth Sport Officer, Pre-School, graded AP3 (17,340 - 19,029); and

(2)the extension of the existing Youth Sport Officer, Pre-School, graded AP3 (17,340 - 19,029) to 31st March 2006;

all of the above recommendations being for a fixed term up to no later than 31st March 2006.

The Committee noted that the cost of implementing the proposals would be 75,170 up to March 2006 and would be met in total from the existing Sure Start Fund.

VI ENVIRONMENTAL HEALTH AND TRADING STANDARDS DEPARTMENT - ESTABLISHMENT OF TWO TEMPORARY PESTCONTROL OFFICER POSTS

There was submitted Agenda Note AN231-2004 seeking approval for the establishment of two Temporary Pest Control Officer posts for an initial period of two years within the Environmental Health and Trading Standards Department.

The Committee approved the establishment of two Temporary Pest Control Operators, graded Tech 2 (14,811 - 16,449) for an initial two year period, having noted that the cost of implementing these proposals would be 39,094 in a full financial year and it was anticipated that income generated from additional bird proofing/rabbit control activities would substantially offset the cost and be self financing by the end of the two year period.

VII PLANNING AND TRANSPORTATION DEPARTMENT - ESTABLISHMENT OF TEMPORARY POST

There was submitted Agenda Note AN232-2004, making reference to Article XIX of the minute of meeting of the Planning and Transportation Committee of 23rd February 2004, which advised that Dundee City Council had been awarded 306,650 from the Community Transport Initiatives Fund over the next three years to develop community transport in the City. Part of the funding included the establishment of a temporary Team Leader (Community Transport) to develop this.

It was therefore, agreed that a post of temporary Team Leader (Community Transport) graded PO11-14 (32,244 - 34,554) be established for a period of two years in the Planning and Transportation Department, having noted that the cost of the establishment of this post would be 23,918 in the 2004/2005 financial year and 41,002 in a full financial year, and would be fully funded from the Community Transport Initiatives Fund.

VIII COMMUNITIES DEPARTMENT - CHANGES TO STRUCTURE

This item was withdrawn.

IX EDUCATION DEPARTMENT - APPLICATION FOR REGRADING - PRIMARY SCHOOL SENIOR CLERICALOFFICERS

There was submitted Agenda Note AN234-2004 advising that following an Application for Regrading request submitted by UNISON on behalf of Primary School Senior Clerical Officers in the Education Department, a review of the duties and responsibilities of the posts had been undertaken. This had resulted in a new job description being agreed and the grade of the post being re-evaluated. As a result of this exercise, the Assistant Chief Executive (Management) sought approval to have the 41 posts redesignated to Administrative Officer and regraded from GS3 (13,650 - 14,211) to GS3/AP1 (13,650 - 15,204 (pro rata to reflect term time working).

The Committee approved accordingly, having noted that the financial implications of this were 9,176 in 2004/05 and 11,632 in a full financial year, which would be met from the Education Revenue Budget.

X SOCIAL WORK DEPARTMENT - EARLY RETIRAL (ER2/04)

There was submitted Agenda Note AN235-2004 seeking agreement that ER2/04, Administrative Assistant within the Social Work Department, be retired on the authority of Dundee City Council with effect from 31st July 2004, in accordance with the Local Government Pension Scheme (Scotland) Regulations 1988.

The Committee approved this proposal having noted the financial implications.

XI FINANCE DEPARTMENT - REVENUES DIVISION - EARLY RETIRAL (ER3/04)

There was submitted Agenda Note AN236-2004 seeking agreement that ER3/04, Incomes Manager within the Finance Department, Revenues Division, be retired on the authority of Dundee City Council with effect from 31st October 2004, in accordance with the Local Government Pension Scheme (Scotland) Regulations 1988.

The Committee approved this proposal, having noted the financial implications.

LORD PROVOST John R Letford, Convener.

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