Leisure, Arts And Communities Committee - 17/11/2003

At a MEETING of the LEISURE AND ARTS SERVICES COMMITTEE held at Dundee on 17th November 2003.

Present:-

BAILIES

COUNCILLORS

Councillor FARQUHAR, Convener, in the Chair.

The minute of meeting of this Committee of 20th October 2003 was held as read.

Unless marked thus * all items stand delegated.

I MAJOR PROJECT GRANTS AND SMALL PROJECT GRANTS

The Director of Leisure and Arts submitted Report No 745-2003 seeking approval to award grants of 1,550 as detailed in the Appendix to the report.

The Committee agreed to authorise the grants.

II GRANT SCHEMES AND PAYMENTS TO THIRD PARTIES -SHORT COURSES

The Director of Leisure and Arts submitted Report No 746-2003 informing the Committee of Short Courses Grants awarded during the period April 2003 to October 2003 to Leisure and Arts individuals.

The Committee noted the payment of 250 for the grants detailed in the Appendix to the report.

III LEISURE AND ARTS DEPARTMENT SERVICE PLAN 2003/2007

The Director of Leisure and Arts submitted Report No 747-2003 seeking Committee approval for the above Service Plan.

The Committee approved the details of the Leisure and Arts Department Service Plan 2003/2007.

IV FUTURE OF MILL O' MAINS BOWLING GREEN AND PAVILION

The Director of Leisure and Arts submitted Report No 748-2003 advising on the current use of Mill O' Mains Bowling Green and Pavilion and proposing alternative future use.

The Committee agreed, in principle, to the disposal of the pavilion to community groups together with a change of use from a bowling green to general leisure use and remitted to the Director of Leisure and Arts and the Head of Communities Department to liaise with community groups and explore opportunities for a lease on the basis of greater community and all year round use of the facility.

V CAMPERDOWN PLAY COMPLEX PHASE II

The Director of Leisure and Arts submitted Report No 676-2003 seeking approval to appoint Dundee Contract Services to undertake Phase II of the Camperdown Play Complex Improvements.

The Committee agreed to proceed on the basis of partnership and acceptance of Dundee Contract Services as the partnering contractor for an agreed maximum price of 308,528.

VI CHRISTMAS AND NEW YEAR CLOSURE IN LEISURE AND ARTS FACILITIES

The Director of Leisure and Arts submitted Report No 751-2003 requesting Committee approval of the Festive Season closing times within Leisure and Arts facilities.

The Committee agreed to the opening times as detailed in Appendix 1 of the report.

VII PARKS SIGNAGE IMPROVEMENTS

The Director of Leisure and Arts submitted Report No 752-2003 giving details of offers received to undertake signage and improvements to the entrances of Dawson Park and Caird Park and the provision of information boards at Broughty Ferry Harbour and Castle approach.

The Committee agreed to accept the offers from T & N Gilmartin (Contractors) Limited, Cupar, amounting to 16,248 for improvements and signage at Dawson and Caird Parks and Forbes and Company, Sign Makers, amounting to 4,668 for the information boards at Broughty Ferry Harbour and Castle Approach.

VIII BROUGHTY FERRY YELLOW AND BLUE FLAG INITIATIVE

On a reference to Article III of the minute of meeting of this Committee of 17th March 2003 the Director of Leisure and Arts submitted Report No 753-2003 outlining the progress made to enable the Council to achieve the Encams Resort Award Yellow Flag for the Summer of 2004 and requirements to achieve the Blue Flag status at Broughty Ferry Beach in the future.

The Committee agreed that the Leisure and Arts Department, in consultation with other Council Departments, continue to take measures to meet the Yellow Flag Resort Standard Award and, subject to the award of a Resort Standard Yellow Flag Award, continued achievement of guideline water quality and designation of the beach by the Scottish Executive, introduce measures to meet the requirements of the Blue Flag Award.

IX CASTLE GREEN MASTER PLAN

The Director of Leisure and Arts submitted Report No 754-2003 outlining a Master plan for the future development of Castle Green, Windmill Gardens, Broughty Ferry Harbour and the surrounds of Broughty Ferry Castle.

The Committee approved the contents of the Castle Green Master plan and remitted to the Director of Leisure and Arts to progress the implementation of the Master plan as outlined in the report over the next five years.

X RENEWAL - CAIRD PARK BOUNDARY FENCING

The Director of Leisure and Arts submitted Report No 760-2003 giving details of offers received to carry out the above works.

The Committee agreed to accept the lowest offer by J B Corrie Limited, Blairgowrie, amounting to 20,391.20 reduced to 19,000 after identified savings.

XI ROYAL SCOTTISH NATIONAL ORCHESTRA

Councillor Don declared a financial interest by virtue of his wife's involvement in the monitoring of the project.

Councillor Regan declared a non-financial interest by virtue of his position as a Director of the Orchestra in a private capacity.

Councillor Grant declared a non-financial interest by virtue of hospitality received to attend a performance in August 2003.

The Director of Leisure and Arts submitted Report No 731-2003 seeking approval to award a grant to the Royal Scottish National Orchestra towards the cost of concerts at the Caird Hall.

The Committee authorised the payment of a grant of 18,000.

XII PROPOSED TRANSFER OF DEMONSTRATION GARDEN AT DUNTRUNE TERRACE TO DAWSON PARK

The Director of Leisure and Arts submitted Report No 767-2003 seeking approval to take forward the proposal to transfer the horticultural demonstration garden at Duntrune Terrace to Dawson Park.

The Committee remitted to the Director of Leisure and Arts to implement the transfer and in respect of the existing location, once the transfer was complete, agreed that the land be declared surplus to requirements and it be remitted to the Director of Economic Development to dispose of the land.

XIII TENDERS RECEIVED

The City Architectural Services Officer submitted Report No 716-2003 giving details of offers received for the undernoted contracts:-

(a) EASTERN CEMETERY BOTHY - NEW SHOWER ROOM

The Committee agreed to accept the offer under the Schedule of Rates from Dundee Contract Services amounting to 5,220 to which required to be added an allowance of 880 for professional services, making a total expenditure of 6,100.

(b) OLYMPIA LEISURE CENTRE - HEATER BATTERY REPLACEMENT - PHASE I (VALVES)

The Committee agreed to accept the lowest offer by Jaydee Heating and Electrical amounting to 9,836 to which required to be added allowances of 2,000 for survey of existing supply fans, 300 for planning supervisor and 1,658 for professional services, making a total expenditure of 13,794.

The Committee also noted that Jaydee Heating and Electrical had listed Logie as the sub-contractor for insulation.

XIV DUNDEE INTERNATIONAL SPORTS COMPLEX (DISC) - WATER BASED PITCH - URGENT REMEDIAL WORKS

There was submitted Agenda Note AN507-2003 reporting for the information of the Committee that the Director of Leisure and Arts, in consultation with the Convener and appropriate Spokespersons, had agreed to accept an offer amounting to 8,136 from the specialist supplier, AC Renovations of Southampton, to carry out the above urgent remedial works.

XV OLYMPIA CLOSURE FOR ESSENTIAL REPAIR

There was submitted Agenda Note AN508-2003 informing the Committee of the Olympia annual equipment survey and essential maintenance programme to be carried out and requesting approval for Olympia to close from Monday, 8th December to Sunday, 21st December 2003 inclusive.

The Committee approved the closure dates.

XVI ANTI-PIGEON MEASURES. McMANUS GALLERIES

There was submitted Agenda Note AN509-2003 advising that two offers had been received from Dundee City Council's Environmental Health and Trading Standards Department and Balmoral Bird and Pest Control in respect of fitting anti-pigeon measures to an area between the main and secondary entrances on the north elevation of the McManus Galleries.

The Committee agreed to accept the lower offer by Balmoral Bird and Pest Control amounting to 3,306.

XVII SECURITY ENHANCEMENT AT McMANUS GALLERIES

There was submitted Agenda Note AN510-2003 advising that an offer had been received from the current maintenance contractor, ADT Fire and Security plc, for a second phase of improvements to the CCTV system at the McManus Galleries linked to the earlier phase at a cost of 7,787.

The Committee agreed to accept the offer.

XVIII CAMPERDOWN WILDLIFE CENTRE

There was submitted Agenda Note AN511-2003 informing the Committee that the current leaflet which advertised the Camperdown Wildlife Centre had been runner up in the Best Leaflet Award Large Category for the Association for Visitor Attractions.

The Committee noted the success of the leaflet which was considered as an integral part of the marketing strategy for Camperdown Wildlife Centre, including the introduction of better interpretation signage, both of which would form part of the long term development plan which would be reported to a subsequent Committee.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the public and press be excluded from the meeting for the undernoted item of business on the ground that it involved the likely disclosure of exempt information as defined in Paragraphs 6 and 9 of Part I of Schedule 7(A) of the Act.

XIX DRUMGEITH ROAD INN

There was submitted Agenda Note AN512-2003 advising that the person currently leasing the site on which the above public house was located had applied for an extension of the term of the ground lease with part of his interest being passed to the Council for car parking for the football field within Drumgeith Park.

The Committee agreed to the request on the terms and conditions detailed.

CHARLES FARQUHAR, Convener.