Neighbourhood Services Committee - 30/10/2017

At a MEETING of the NEIGHBOURHOOD SERVICES COMMITTEE held at Dundee on 30th October, 2017.

Present:-

BAILIES

COUNCILLORS

Councillor Kevin CORDELL, Convener, in the Chair.

The minute of meeting of this Committee of 11th September, 2017 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

The Executive Director of Neighbourhood Services declared a non-financial interest in Item VII by virtue of her partners employment with Hillcrest Housing Association.

II ENVIRONMENTAL IMPROVEMENT PROGRAMME

There was submitted Report No 334-2017 by the Executive Director of Neighbourhood Services seeking approval for further environmental improvements as part of the 2017/2018 programme:-

(a) BALUNIEFIELD ESTATE

The Committee agreed to a project with Neighbourhood Services in the sum of 41,780, to which required to be added allowances of 5,230, giving a total expenditure of 47,010.

(b) CRAIGIE DRIVE ESTATE

The Committee agreed to a project with Neighbourhood Services in the sum of 59,120, to which required to be added allowances of 10,430, giving a total expenditure of 69,550.

(c) CEMETERY IMPROVEMENTS PHASE II

The Committee agreed to a project with Neighbourhood Services in the sum of 39,000.

III PLAYGROUND IMPROVEMENTS

There was submitted Report No 335-2017 by the Executive Director of Neighbourhood Services seeking approval for further playground improvements as part of the 2017/2018 programme.

The Committee agreed to a project with Neighbourhood Services in the sum of 45,230, to which required to be added allowances of 6,510, giving a total expenditure of 51,740.

IV REVIEW OF RENTS AND OTHER HOUSING CHARGES

There was submitted Report No 348-2017 by the Executive Director of Neighbourhood Services setting out the proposed rent and other housing charges for the financial year 2018/2019 and seeking approval to consult with tenants on these proposals.

The Committee agreed to:-

(i) approve that the Executive Director of Neighbourhood Services consult for a two month period with tenants on the proposed options for the rent increase for 2018/2019 as outlined in this report;

(ii) note the Provisional Revenue Budgets for 2019/2020 and 2020/2021 detailed in Appendix 1 and the indicative rent increases for each of these years outlined in paragraph 7.2; and

(iii) agree that the only rent options which have been the subject of consultation with tenants over the two month period to be used to set the 2018/2019 Housing Revenue Account (HRA) Revenue Budget and rent and other housing charges.

V STRATEGIC HOUSING INVESTMENT PLAN 2018-2023

There was submitted Report No 338-2017 by the Chief Executive seeking approval of the Strategic Housing Investment Plan (SHIP) 2018-2023.

The Committee approved the content of the Strategic Housing Investment Plan 2018-2023.

VI EXTERNAL WALL INSULATION HOME ENERGY PROGRAMME FOR SCOTLAND 2017/2018 PROGRAMME PHASE 2

There was submitted Report No 315-2017 by the Executive Director of Neighbourhood Services seeking approval for further external wall insulation projects as part of the 2017/2018 Capital Programme.

The Committee approved the undernoted projects:-

VII 219-245 BLACKNESS ROAD

The Committee acceded to a request for a deputation to address the Committee relative to this item. After the deputation had stated their case and answered questions from members of the Committee they were thanked for their attendance and withdrew.

There was submitted Report No 379-2017 by the Executive Director of Neighbourhood Services seeking approval for the demolition of the 26 flats and one shop unit at 219-245 Blackness Road.

The Committee agreed to:-

(i) declare surplus and demolish 26 flats and one shop unit at 219-245 Blackness Road, as outlined in Option 3 in the report;

(ii) remit the Executive Director of Neighbourhood Services to award priority rehousing status to the remaining tenants, together with the statutory Home Loss payment of 1,500;

(iii) remit the Executive Director of City Development to enter negotiations with the ten owners regarding the repurchase of these properties;

(iv) remit the Executive Director of City Development to prepare tenders and seek offers for demolition and post demolition treatment at the appropriate time; and

(v) remit the Executive Director of Neighbourhood Services to bring forward proposals for redevelopment.

VIII REPLACEMENT OF WATER TANKS IN MULTI-STOREY BLOCKS

There was submitted Agenda Note AN89-2017 advising that as part of the ongoing planned maintenance works within multi-storey blocks at Dallfield, Whorterbank and Lansdowne Multi-Storey Developments, it was now necessary to replace water storage tanks which had reached the end of their component lifecycle.

The Committee approved the expenditure of 250,000 from the 2017/2018 planned maintenance budget to replace the tanks in these eight blocks. The installation would be completed by Construction Services at a cost of 250,000.

IX VARIOUS PROJECTS TENDERS

There was submitted Agenda Note AN77-2017 advising the Committee that in order to expedite the programme of works below, it was necessary to start these works in July/August 2017. Given the limited timescales available and due to the Summer 2017 recess, the Executive Director of Neighbourhood Services, in consultation with the Convener, Lord Provost Borthwick, Bailie Keenan, Bailie Scott and Bailie Macpherson, accepted these offers.

X TENDERS RECEIVED

There was submitted Report No 305-2017 by the Head of Design and Property detailing tenders received and requesting decisions thereon:-

(a) DAWSON PARK TENNIS COURT FACILITIES

The Committee agreed to a negotiated project with Construction Services in the sum of 22,049.66, together with an allowance of 3,483.84 for contingencies, giving a total expenditure of 25,533.50.

(b) CAMPERDOWN 2ND, PHASE 3 ROOF REPLACEMENT

The Committee agreed to a negotiated project with Construction Services in the sum of 161,032.94, together with an allowance of 16,687.80 for contingencies, giving a total expenditure of 177,720.74.

(c) 2-30 MURRAYFIELD DRIVE AND 175-180 WHITFIELD AVENUE DEMOLITION

The Committee agreed to accept the lowest offer from Safedem Ltd in the sum of 68,686, together with an allowance of 53,600 for contingencies, giving a total expenditure of 122,286.

(d) ORCHAR PARK REPLACEMENT OF GUTTERS AND DOWNPIPES

The Committee agreed to a negotiated project with Tayside Contracts in the sum of 9,301.

(e) ABERCROMBY STREET FOOTPATH AND STEPS REPLACEMENT

The Committee agreed to a negotiated project with Tayside Contracts in the sum of 50,151.95, together with an allowance of 9,348.05 for contingencies, giving a total expenditure of 59,500.

(f) PENTLAND CRESCENT FOOTPATHS AND STEPS REPLACEMENT PHASE 1

The Committee agreed to a negotiated project with Tayside Contracts in the sum of 76,159.90, together with an allowance of 14,040.10 for contingencies, giving a total expenditure of 90,200.

(g) LILYBANK FOOTPATHS IMPROVEMENTS PHASE 3

The Committee agreed to a negotiated project with Tayside Contracts in the sum of 88,053.64, together with an allowance of 13,946.36 for contingencies, giving a total expenditure of 102,000.

(h) CAIRD PARK GOLF COURSE DRAINAGE IMPROVEMENTS

The Committee agreed to a negotiated project with Tayside Contracts in the sum of 53,633.50, together with an allowance of 9,366.50 for contingencies, giving a total expenditure of 63,000.

Kevin CORDELL, Convener.