Policy And Resources Committee - 10/09/2007

At a MEETING of the POLICY AND RESOURCES COMMITTEE held at Dundee on 10th September, 2007.

Present:-

BAILIES

COUNCILLORS

Councillor Kevin KEENAN, Convener, in the Chair.

The minute of meeting of this Committee of 27th August, 2007 was held as read.

Unless marked thus * all items stand delegated.

I COMMUNITY REGENERATION FUND ALLOCATION OF RESOURCES 2007/2008

There was submitted Report No 450-2007 by the Assistant Chief Executive (Community Planning) and the Director of Leisure and Communities relative the above.

The Committee noted the process for allocating funding through the Local Community Regeneration Forums as agreed by the Dundee Partnership and endorsed the funding proposals detailed below.

II COMMUNITY REGENERATION FUND SMALL GRANTS ALLOCATIONS

Councillor Gordon declared a non-financial interest in Brooksbank Management Group by virtue of being Chairman of the Dundee Anti-Poverty Forum who oversee the management of Brooksbank.

There was submitted Report No 451-2007 by the Assistant Chief Executive (Community Planning) and the Director of Leisure and Communities relative to the above.

The Committee noted the process for allocating small grants through the Local Community Regeneration Forums as agreed by the Dundee Partnership and endorsed the funding proposals detailed below.

III SUPPLY OF IT EQUIPMENT - OGC CATALIST

There was submitted Report No 456-2007 by the Head of Information Technology relative to the above.

The Committee:-

(i) noted the IT purchases amounting to 205,412 detailed in the Appendix appended to the report for the period 24th May to 21st August of the financial year 2007/2008; and

(ii) approved ongoing engineering maintenance costs of 12,723 per annum.

IV RECYCLING OF IT EQUIPMENT

On a reference to Article III of the minute of meeting of this Committee of 13th December, 2004, there was submitted Report No 453-2007 by the Head of Information Technology, proposing an extension of the current contract with Computer Recycling Services until December 2009 for the recycling of IT Equipment.

The Committee approved accordingly.

V RELIEF OF RATES - CHARITY RELIEF

There was submitted Report No 459-2007 by the Depute Chief Executive (Finance) seeking authorisation to grant Charity Relief on the undernoted non-domestic property:-

The Committee approved accordingly.

VI REVENUE MONITORING

There was submitted Report No 461-2007 by the Head of Finance providing the Committee with an analysis of the 2007/2008 Projected Revenue Outturn as at 31st July, 2007 monitoring against the adjusted 2007/2008 Revenue Budget.

The Committee:-

(i) noted that the overall General Fund 2007/2008 Projected Revenue Outturn as at 31st July, 2007 showed an overspend of 211,000 against the adjusted 2007/2008 Revenue Budget;

(ii) noted that the Housing Revenue Account was projecting an underspend of 397,000 against the adjusted HRA 2007/2008 Revenue Budget;

(iii) instructed the Head of Finance to take every reasonable action to ensure that the 2007/2008 revenue expenditure was below or in line with the adjusted Revenue Budget;

(iv) instructed the Head of Finance in conjunction with all Chief Officers of the Council to continue to monitor the Council's 2007/2008 Projected Revenue Outturn.

VII CAPITAL MONITORING

There was submitted Report No 448-2007 by the Head of Finance appraising members of the latest position regarding the Council's Capital Expenditure programme for 2007/2008.

The Committee noted the contents of the report.

VIII COUNTER-FRAUD REPORT - APRIL-MARCH 2006/2007

There was submitted Report No 463-2007 by the Depute Chief Executive (Finance) detailing the Revenue Division's Housing Benefit and Council Tax Benefit Counter-Fraud activity for the financial year 2006/2007.

The Committee approved the Counter-Fraud Performance Report and the revised Anti-Fraud and Anti-Corruption Policy and the Malicious Allegation Policy.

IX ANNUAL TREASURY MANAGEMENT ACTIVITY 2006/2007

After considering Report No 428-2007 by the Head of Finance reviewing the Treasury Management activities for the period 1st April, 2006 to 31st March, 2007, the Committee noted the information contained therein and approved the limits shown in Appendix 1 to the report.

X TENDERS RECEIVED - SCIENTIFIC SERVICES - REMOVAL OF FURNITURE AND EQUIPMENT

There was submitted Report No 465-2007 by the City Architectural Services Officer relative to the above.

The Committee agreed to accept an offer from Dundee Removal Services Limited amounting to 4,995, together with an allowance of 632 for professional services.

XI BROUGHTY FERRY LIFEBOAT DISASTER FUND

After considering Agenda Note AN225-2007 relative to the above, it was noted that the last of the dependents of the Broughty Ferry Lifeboat Disaster Fund had died some months ago and the last remaining property had been sold and the funds realised.

The Office of the Scottish Charity Regulator had confirmed that the funds could now be transferred to the Council to be used for the purposes detailed in the Deed of Declaration of Trust, and therefore it was proposed that the residue be used to assist the crew of the Broughty Ferry Lifeboat to undertake their duties, including direct financial assistance to injured crew, and to provide equipment, replacement lifeboats and provide resources for the lifeboat, and that an application for approval of this proposal be submitted to the Office of the Scottish Charity Regulator and that a further report be prepared after this application had been made.

The Committee approved accordingly.

Kevin KEENAN, Convener.