Neighbourhood Services Committee - 04/06/2018

At a MEETING of the NEIGHBOURHOOD SERVICES COMMITTEE held at Dundee on 4th June, 2018.

Present:-

BAILIES

COUNCILLORS

Councillor Kevin CORDELL, Convener, in the Chair.

The minute of meeting of this Committee of 23rd April, 2018 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

There were no declarations of interest.

II LOCAL PARTNERSHIP AGREEMENT

There was submitted Agenda Note AN37-2018 seeking approval to enter into a Partnership Agreement with the Hilltown Community Centre local management group in relation to the new Hilltown Community Centre.

The Council had worked in partnership with local management groups since 2002. Each local management group was a registered charity and was the lease holder for the community centre from which they developed their community programme. This was part of the Councils continued commitment to community empowerment and partnership working with local communities.

The Council had been supporting the Hilltown Community Centre management group and its office bearers to allow them to become the lease holders of the new Hilltown Community Centre which formed part of the Coldside Community Campus. It was intended that a standard partnership agreement would be entered into between the new group and the Council outlining the terms and conditions under which the group would operate the premises for the benefit of the community in partnership with the Council. This agreement would be in similar terms to the agreements with the other six centres and reviewed, as appropriate, as detailed within Article III of the minute of meeting of the Neighbourhood Resources Committee of 8th September, 2003.

The Committee approved terms of the note accordingly.

III VARIOUS PROJECTS

There was submitted Agenda Note AN35-2018 advising the Committee that in order to expedite the programme of works below, it was necessary to procure these works in May, 2018. Given the limited timescales available, the Executive Director of Neighbourhood Services, in consultation with the Convener, Lord Provost Borthwick, the Labour Group spokesperson, the Conservative Group spokesperson and the Liberal Democrat spokesperson accepted these offers.

The Executive Director of Corporate Services had confirmed that these costs could be met from the Neighbourhood Services Department Capital Budget for 2018/2019.

The Committee noted the foregoing for information.

IV TENDERS/OFFERS RECEIVED BY HEAD OF ENVIRONMENT

There was submitted Report No 168-2018 by the Executive Director of Neighbourhood Services detailing tenders received and requesting decisions thereon:-

(a) PROVOST ROAD/CANNING STREET

The Committee agreed to accept the offer from Neighbourhood Services in the sum of 28,000, together with allowances of 3,500, giving a total expenditure of 31,500.

(b) CEMETERY HEADSTONE STABILISATION

The Committee agreed to accept the offer from Neighbourhood Services in the sum of 40,000.

V EXTERNAL WALL INSULATION HOME ENERGY EFFICIENCY PROGRAMME FOR SCOTLAND - 2018/2019 PROGRAMME

There was submitted Report No 165-2018 by the Executive Director of Neighbourhood Services seeking Committee approval for further external wall insulation projects as part of the 2018/2019 Capital programme.

The Committee agreed that approval be given for the project below at:-

VI TENDERS RECEIVED BY HEAD OF DESIGN AND PROPERTY

There was submitted Report No 176-2018 by the Head of Design and Property Services detailing tenders and requesting decisions thereon:-

(a) CAMPERDOWN 11TH DEVELOPMENT - PHASE 3 ROOF REPLACEMENT

The Committee agreed to accept the negotiated offer from Construction Services in the sum of 223,542.53, together with allowances of 19,501.12, giving a total expenditure of 243,043.65.

(b) CORSO STREET 2ND DEVELOPMENT - PHASE 5 ROOF REPLACEMENT

The Committee agreed to accept the negotiated offer from Construction Services in the sum of 70,830.44, together with allowances of 6,520.59, giving a total expenditure of 77,351.03.

(c) MAGDALEN KIRKTON 4TH DEVELOPMENT - PHASE 1 ROOF REPLACEMENT

The Committee agreed to accept the negotiated offer from Construction Services in the sum of 268,983.26, together with allowances of 35,363.58, giving a total expenditure of 304,346.84.

(d) ST MARY'S 10TH DEVELOPMENT - PHASE 2 ROOF REPLACEMENT

The Committee agreed to accept the negotiated offer from Construction Services in the sum of 170,790.43, together with allowances of 15.017.19, giving a total expenditure of 185,807.62.

(e) KIRK STREET 1ST AND 2ND DEVELOPMENT - WINDOW REPLACEMENT

The Committee agreed to accept the negotiated offer from Construction Services in the sum of 970,919.69, together with allowances of 83,028.17, giving a total expenditure of 1,053,947.86.

(f) STOBSWELL PONDS - PHASE 2

The Committee agreed to a negotiated contract with Tayside Contracts in the sum of 54,539.08, together with allowances of 10,453.91, giving a total expenditure of 64,992.99.

The Convener agreed that the undernoted item of business be considered as a matter of urgency in terms of Standing Order No 17(b) in view of the timescales involved.

VII TENDERS RECEIVED BY HEAD OF DESIGN AND PROPERTY

There was submitted Report No 142-2018 by the Head of Design and Property detailing tenders received and requesting decisions thereon:-

(a) EAST AND WEST HOUSING OFFICES - NEW LENEL DOOR ENTRY INSTALLATIONS

The Committee agreed to accept the offer from Construction Services in the sum of 49,087.50, together with allowances of 4,672.44, giving a total expenditure of 53,759.94.

Kevin CORDELL, Convener.