City Development Committee - 26/06/2017

At a MEETING of the CITY DEVELOPMENT COMMITTEE held at Dundee on 26th June, 2017.

Present:-

BAILIES

COUNCILLORS

Councillor Lynne SHORT, Convener, in the Chair.

The minute of meeting of this Committee of 24th April, 2017 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

No declarations of interest were made.

II CENTRAL WATERFRONT DEVELOPMENT SITE 2 - HEADS OF TERMS

There was submitted Agenda Note AN50-2017 where reference was made to Article XVII of the minute of the meeting of the City Development Committee of 25th January, 2016, when the Committee considered Report No 18-2016 and agreed the appointment of Our Enterprise Investments Ltd as the Councils preferred development partner for Site 2 in the Central Waterfront Project and authorised officers to enter into detailed negotiations on the proposed detailed terms for a Joint Venture Agreement and report these back to Committee for final approval.

Subsequent to the above decision, considerable progress had been made towards agreeing the detailed content and form of the proposed development of Site 2 and a detailed planning application had recently been submitted. Further progress had also been made on the production of cost and value estimates for the development and on the Heads of Terms for the proposed Joint Venture Agreement between the Council and Our Enterprise Investments Ltd.

Prior to drawing up the details of the proposed Joint Venture Agreement, the Committees authority was sought for Heads of Terms to be agreed with Our Enterprise Ltd by the Head of Democratic and Legal Services in consultation with the Executive Director of City Development and to sign the Heads of Terms on behalf of the Council.

A further report would be brought to Committee on the detailed terms and conditions of the proposed Joint Venture Agreement in due course.

The Committee approved the above.

III HIGHWAY STRUCTURE MAINTENANCE - HARRIS ACADEMY FOOTBRIDGE - NETWORK RAIL - ASSET PROTECTION AGREEMENT

There was submitted Agenda Note AN51-2017. As part of the maintenance of the Councils bridges stock, Harris Academy Footbridge required major maintenance painting to be carried out. In order to progress the works, Network Rail required Dundee City Council to enter into a legal Basic Asset Protection Agreement for them to provide interface activities relating to the rail network, health and safety, industry standards, regulations and necessary approvals. This would allow Network Rail to recognise the project and recharge Dundee City Council for agreed staff costs incurred in providing these services. The estimated cost for Network Rail providing these services for this project was approximately 7,000. The Executive Director of Corporate Services advises that these costs could be met from the allowances within the Capital Budget for Bridge Assessment and Work Programme for 2017/2018.

The Committee agreed for terms and conditions to be agreed with Network Rail by the Head of Democratic and Legal Services in consultation with the Executive Director of Corporate Services and to sign the Agreement on behalf of the Council.

IV STREET NAMES - SITE AT FOGGYLEY GARDENS

There was submitted Agenda Note AN52-2017 informing the Committee that a consultation was carried out between 12th April, 2017 and 28th April, 2017 for a new street name at the above site.

The consultation correspondence was sent to Ward Councillors, City Archivist, Communities Officer and the agents for the applicant.

After consideration, it was proposed to put forward the new street name of Kilspindie Crescent continuing the historic link with the previous name of Kilspindie on this site.

The Committee approved Kilspindie Crescent as the new street name.

V NEW ROADS - ROAD CONSTRUCTION CONSENT

There was submitted Agenda Note AN53-2017 noting that Report No 200-2009 approved by the Policy and Resources Committee on 27th April, 2009 delegated the grant of road construction consent to the Executive Director of City Development with the proviso that any consents granted be reported to the City Development Committee as soon as practicable thereafter.

The undernoted application had been submitted and the Executive Director of City Development had approved the application subject to conditions which had been agreed with the applicants:

The Committee noted the above.

VI CYCLING SPOKESPERSON

There was submitted Agenda Note AN54-2017 where reference was made to the City Development Committee held on 26th June, 2016 (Article V, Report No 195-2016), wherein the Committee approved and adopted the Dundee Cycling Strategy. Within the Leadership and Governance Section was a commitment to appoint a Councillor Cycling Spokesperson to advocate, inspire and lead work that encourages cycling.

The Committee agreed that Councillor Cordell be appointed as Cycling Spokesperson.

VII STREET NAMES - DYKES OF GRAY DEVELOPMENT PHASE 2

There was submitted Agenda Note AN55-2017 informing the Committee that consultation was carried out between 11th April, 2017 and 28th April, 2017 for new street names at the above site.

The consultation correspondence was sent to Ward Councillors, the City Archivist, the Communities Officer and the applicant, Springfield Homes. After consideration it was proposed to put forward the following new street names:-

- Auchtergray Crescent, Auchtergray Place, Auchtergray Road, Auchtergray Terrace, Auchtergray Walk;

- Braes of Gray Crescent, Braes of Gray Place, Braes of Gray Road;

- Grayburn Gardens, Grayburn Loan, Grayburn Place, Grayburn Road;

- Grayfaulds Court, Grayfaulds Road, Grayfaulds Square, Grayfaulds Way; and

- Grayhills Lane, Grayhills Row, Grayhills Walk.

The above names continued the theme approved by Committee on 22nd June, 2015 (Article II, AN154‑2015 refers) for this development site.

The Committee approved the above.

VIII BUILDING STANDARDS SERVICE - APPOINTMENT OF VERIFIERS

There was submitted Agenda Note AN59-2017. The Building (Scotland) Act 2003 and associated legislation sets out the role of a verifier in the building standards system. Their primary function was to protect the public interest by providing an independent check of building warrant applications to construct or demolish buildings; to provide services, fittings or equipment in buildings; or to convert buildings. This required checks during the design and construction phases before accepting a completion certificate. At present, Scottish Local Authorities had the sole responsibility for operating the Building Standards service within their areas.

In recent years there had been calls from private sector organisations to open up the system so that a wider range of providers could verify Building Warrant applications. Whilst to date these calls had been resisted, in a departure from the previous appointments, Scottish Ministers had taken the decision to appoint local authorities for different periods based on their performance under the current performance framework.

The Committee noted that Dundee City Council had been appointed for a period of six years, the maximum term set by Ministers. This length of appointment was only awarded to Councils judged to be strong performers. Over this six year period, the service would operate under the verification operating framework 2017 and verification performance framework 2017 and the Council would require to satisfy Scottish Ministers that performance measures continued to be met.

The Committee noted the above.

IX ELECTION OF OFFICER TO PROFESSIONAL BODY

There was submitted Agenda Note AN60-2017 asking the Committee to note that Dave Aitken, Team Leader, Building Standards within the City Development Department had been elected Chair of Local Authority Building Standards Scotland, the organisation that represents all local authority building standards verifiers in Scotland.

The Committee noted accordingly.

X DISABLED PERSONS' PARKING PLACES (ANNUAL REPORT 2016-2017)

There was submitted Report No 160-2017 by the Executive Director of City Development considering the requirement to keep elected members informed of the changes to the provision of Disabled Persons' Parking Places within Dundee.

The Committee noted the information contained within the report which would be sent to Transport Scotland for data analysis and processing.

XI FOGGYLEY GARDENS, DUNDEE - STOPPING-UP ORDER

There was submitted Report No 162-2017 by the Executive Director of City Development considering the necessity to stop-up and remove from the List of Public Roads lengths of carriageway, footway and parking area in the Foggyley area utilising the powers of the Town and Country Planning (Scotland) Act 1997 to accommodate a new housing development following planning consent.

The report also considered the necessity to convert sections of carriageway to footway to provide new footway and parking area in the Foggyley area utilising the powers of the Town and Country Planning (Scotland) Act 1997 to accommodate a hew housing development following planning consent.

The Committee approved the proposed stopping-up order.

XII CYCLING, WALKING AND SAFER STREETS (CWSS) PROJECTS

There was submitted Report No 164-2017 by the Executive Director of City Development seeking Committee approval for officers to identify and deliver cycling and walking improvements across the city of Dundee.

The Committee approved the cycling and pedestrian work themes for the year 2017-2018.

XIII TENDERS RECEIVED BY HEAD OF DESIGN AND PROPERTY

There was submitted Report No 172-2017 by the Head of Design and Property detailing tenders received and requesting a decision thereon:-

(a) BLACKNESS LIBRARY REFURBISHMENT OF JUVENILES READING ROOM

The Committee agreed to accept an offer from Construction Services in the sum of 18,785.01, to which required to be added allowances of 3,848.03, giving a total expenditure of 22,633.04.

(b) DCA UPGRADE EXISTING LIGHTING INSTALLATION

The Committee agreed to accept an offer from Construction Services in the sum of 46,165.45, to which required to be added allowances of 7,294.14, giving a total expenditure of 53,459.59.

(c) CRAIGIE HOUSE FIRE MITIGATION MEASURES

The Committee agreed to accept an offer from Construction Services in the sum of 18,324.00, to which required to be added allowances of 3,385.19, giving a total expenditure of 21,709.19.

(d) CLEPINGTON PRIMARY SCHOOL EXTENSION OF SOFT PLAY AREAS

The Committee agreed to accept an offer from Construction Services in the sum of 8,969.61.

(e) DAWSON PARK TENNIS COURTS FACILITIES

The Committee agreed to accept an offer from Tayside Contracts in the sum of 11,341.24, to which required to be added allowances of 3,235.00, giving a total expenditure of 14,576.24.

(f) VARIOUS PROPERTIES SERVICE AND MAINTENANCE OF SWIMMING POOL EQUIPMENT

The Committee agreed to accept an offer from Barr and Way Limited, Glasgow, in the sum of 202,659.50, to which required to be added allowances of 10,000.00, giving a total expenditure of 212,659.50.

XIV TENDER RECEIVED BY EXECUTIVE DIRECTOR OF CITY DEVELOPMENT

There was submitted Report No 239-2017 by the Executive Director of City Development detailing a tender received and requesting a decision on acceptance thereof.

The Committee agreed to approve:-

(i) the acceptance of the tender submitted by the undernoted contractor; and

(ii) the undernoted total amount, including allowances, for the project.

XV SUPPLY OF PLANT AND VEHICLES

There was submitted Report No 173-2017 by the Executive Director of City Development seeking approval for the purchase of plant and vehicles as required by Dundee City Council to ensure ongoing efficiency and to support the delivery of front line services.

The Committee approved the purchase of vehicles at a total cost of 907,155.

XVI DICKSON AVENUE AND EARN CRESCENT, DUNDEE - VARIATION OF WAITING RESTRICTIONS 2017

There was submitted Report No 178-2017 by the Executive Director of City Development considering a request for alterations to waiting restrictions in the Dickson Avenue and Earn Crescent areas of Menzieshill, Dundee to accommodate a new school which is under construction.

The Committee approved the preparation of a Traffic Regulation Variation Order to effect the changes to the waiting restrictions in the relevant Traffic Regulation Order for Dundee.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.

XVII 85 FINTRY ROAD, DUNDEE

There was submitted Agenda Note AN56-2017 relative to the above.

The Committee agreed to grant approval.

XVIII 1-26 HECTARES, WEST OF OLD GLAMIS ROAD, DUNDEE

There was submitted Agenda Note AN57-2017.

The Committee agreed to grant approval.

XIX SALE OF BUILDING, DUDHOPE TERRACE, DUNDEE

There was submitted Report No 165-2017 by the Executive Director of City Development seeking approval for the disposal of a former building at Dudhope Terrace, Dundee.

The Committee approved the sale on the terms and conditions detailed in the report.

XX PROPOSED PURCHASE OF LAND, CITY QUAY, DUNDEE

There was submitted Report No 211-2017 by the Executive Director of City Development seeking approval for the proposed purchase of land at City Quay, Dundee.

The Committee approved the purchase on the terms and conditions detailed in the report.

XXI SALE OF BUILDING, HALDANE TERRACE, DUNDEE

There was submitted Report No 213-2017 by the Executive Director of City Development seeking approval for the disposal of the former depot, Haldane Terrace, Dundee.

The Committee approved the sale on the terms and conditions detailed in the report.

XXII COMMERCIAL LEASES/LICENCES AND RENT REVIEWS

There was submitted Report No 216-2017 by the Executive Director of City Development detailing commercial leases, licences and rent reviews in respect of the undernoted properties:-

Commercial Leases/Licences

Unit 3, 40 Old Glamis Road, Dundee

Box Office, 12 City Square, Dundee

Unit 19, Mid Wynd, Dundee

5-7 Teviotdale Avenue, Dundee

13 Shore Terrace, Dundee

Offices 1 and 2, 2nd Floor, 18 Dock Street, Dundee

Yards 2 and 3, Annfield Row, Dundee

Roof Top Site, Hilltown Court, Dundee

89-91 Commercial Street, Dundee

Office B, Market Mews, Market Street, Dundee

Rent Reviews

48 High Street, Lochee, Dundee

Site extending to 0.07 Hectares, Old King's Cross Road, Dundee

133 Pitkerro Road, Dundee

3 Haldane Avenue, Dundee

479 Balunie Drive, Dundee

48 High Street, Lochee, Dundee

56 William Fitzgerald Way, Dundee

5 Haldane Avenue, Dundee

The Committee noted and approved accordingly.

XXIII LEASE OF GROUND EXTENDING TO 1.6 HECTARES, LUNDIE AVENUE, DUNDEE

There was submitted Report No 217-2017 by the Executive Director of City Development seeking approval to lease ground at Lundie Avenue, Dundee.

The Committee approved the lease on the terms and conditions detailed in the report.

Lynne SHORT, Convener.