City Development Committee - 24/09/2012

At a MEETING of the CITY DEVELOPMENT COMMITTEE held at Dundee on 24th September, 2012.

Present:-

BAILIES

COUNCILLORS

Councillor Will DAWSON, Convener, in the Chair.

The minute of meeting of this Committee of 20th August, 2012 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

Councillor McCready declared a non-financial interest in Article II by virtue of his child attending St Joseph's Primary School.

Councillors Dawson, Campbell and Ferguson declared non-financial interests in Article V by virtue of being the Council's representatives on the Dundee, Perth, Angus and North Fife Strategic Development Planning Authority.

Councillor Dawson declared a non-financial interest in Article VIII by virtue of being the Council's representative on the East of Scotland European Consortium.

II GLENAGNES ROAD (SCHOOL KEEP CLEAR) ORDER

There was submitted Report No 293-2012 by the Director of City Development regarding the requirement to add School Keep Clear markings on Glenagnes Road for West End Primary School.

The Committee approved the preparation of a Traffic Regulation Variation Order to add to the provisions of the Dundee City Council (School Keep Clear Areas) Order 1997.

III MYREKIRK ROAD, DUNDEE - STOPPING-UP ORDER

There was submitted Report No 294-2012 by the Director of City Development regarding the necessity to stop-up and remove from the list of public roads a length of carriageway and grass verge within Myrekirk Road utilising the powers of the Town and Country Planning (Scotland) Act 1997.

The Committee approved the preparation of a Stopping-Up Order to stop-up a length of carriageway and grass verge in Myrekirk Road to accommodate a new development following planning consent.

IV TENDERS RECEIVED

(a) CITY ENGINEER

There was submitted Report No 308-2012 by the City Engineer detailing tenders received in respect of the undernoted projects.

(i) Ancrum Road Primary School - Demolition of External Toilets

The Committee agreed to accept the lowest offer received, being that from Gowrie Contracts Ltd, Dundee, amounting to 19,620.36, to which required to be added the undernoted allowances:-

making a total expenditure of 27,820.36.

The Committee noted the undernoted Sub-Contractor:-

W Brown Roadworks.

(ii) City Square Environmental Improvements

The Committee agreed to a partnering project with Tayside Contracts, amounting to 1,900,452.40, to which required to be added the undernoted allowances:-

making a total expenditure of 2,210,000.

(iii) Dock Street and Whitehall Crescent Environmental Improvements

The Committee agreed to a partnering project with Tayside Contracts, amounting to 884,000.67, to which required to be added the undernoted allowances:-

making a total expenditure of 1,325,025.10.

(iv) Kingspark School - Demolition

The Committee agreed to accept the lowest offer received being that from Hunter Demolition, Kilsyth, Glasgow, amounting to 151,270, to which required to be added the undernoted allowances:-

making a total expenditure of 315,135.00.

(b) TENDERS RECEIVED - CITY ARCHITECT

There was submitted Report No 320-2012 by the City Architect detailing tenders received in respect of the undernoted projects.

(i) Rockwell School - Renovation of Janitor's House

The Committee agreed to accept the lowest offer received being that from A Shepherd Construction Ltd, Forfar, amounting to 58,444.81, to which required to be added the undernoted allowances:-

making a total expenditure of 71,211.81.

(ii) Lochee Sports Pavilion - Alterations to Toilets and Provision of External Ramp

The Committee agreed to accept a negotiated contract with the Environment Department (Construction Services), amounting to 30,961.21.

(iii) Braeview Academy - Gym and Pool Lighting Replacement

The Committee agreed to accept a negotiated contract with the Environment Department (Construction Services), amounting to 10,174.10, to which required to be added the undernoted allowances:-

making a total expenditure of 11,700.22.

V TAYPLAN STRATEGIC DEVELOPMENT PLAN

There was submitted Report No 352-2012 by the Director of City Development advising the Committee of the approval of the TAYplan, the Strategic Development Plan for Dundee City Region, by Scottish Ministers.

The Committee noted approval of TAYplan by Scottish Ministers and that TAYplan now form part of the Development Plan for Dundee.

VI MODERNISING PARKING CONTROL SYSTEMS - PAY AND DISPLAY EQUIPMENT AND MULTI-STOREY CAR PARK CENTRALISED CONTROL HUB

There was submitted Report No 362-2012 by the Director of City Development regarding the requirement to replace the existing Pay and Display system ticketing equipment.

The Committee:-

(i) approved the purchase of 111 new Pay and Display Meters spread over two financial years (2012/2013 and 2013/2014), it being noted that the revised cost of the meters was 388,500; and

(ii) approved the new operational management of Dundee City Council's Multi-Storey Car Parks by the creation of a 24 hour a day/7 days a week Car Parking Control Hub.

VII WINTER MAINTENANCE REVIEW AND POLICY AND LEVEL OF SERVICE 2012/2013

There was submitted Report No 365-2012 by the Director of City Development outlining the improvements to the service following the winter maintenance reviews carried out following the winters of 2009/2010 to 2011/2012.

The Committee noted the proposed improvements to the winter service provision and approved the policy and level of services for winter 2012/2013 as outlined in the report.

VIII EU FAMILIARISATION VISIT

There was submitted Agenda Note AN164-2012 seeking authority for Councillor Dawson to attend an EU familiarisation visit to Brussels on 6th and 7th November, 2012 organised by the East of Scotland European Consortium (ESEC). Hotel accommodation and meal expenses would be met by ESEC. The Council would require to meet the cost of return flights to Brussels.

Councillor Dawson, seconded by Councillor Guild, moved that Councillor Dawson be authorised to attend.

As an amendment, Councillor Ferguson, seconded by Councillor Keenan, moved that Councillor Dawson be not authorised to attend.

On a division, there voted for the motion - Lord Provost Duncan, Depute Lord Provost Roberts, Councillors Dawson, Guild, Alexander, Black, Bowes, Campbell, Cordell, Hunter, Lynn, McDonald, Melville, Murray, Ross and Bailie Sawers (16); and for the amendment - Councillors Keenan, Asif, Bidwell, Cruickshank, Ferguson, Gordon, McCready, McGovern and Bailie Scott (9) - whereupon the motion was declared carried.

The Convener agreed that the undernoted item of business be considered as a matter of urgency in terms of Standing Order No 17(b) in view of the timescales involved.

IX TENDERS RECEIVED BY CITY ARCHITECT - CHRISTMAS LIGHTS 2012 - ERECTION OF TREES, LIGHTS AND DECORATIONS

There was submitted Report No 378-2012 by the City Architect relative to the above.

The Committee agreed to accept a negotiated offer from the Environment Department (Construction Services) amounting to 133,125.00, to which required to be added the undernoted allowances:-

making a total of 159,093.75.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.

X MILL OMAINS REGENERATION - PHASE II - REPURCHASES

Reference was made to Article I of the minute of meeting of the Housing Committee of 12th December, 2011, wherein it was agreed that a number of residential properties could be demolished and remitted to the Director of City Development to enter into repurchase negotiations with owners of properties.

After considering Agenda Note AN158-2012, the Committee noted that in view of the timescales involved, the Director of City Development approved this item in consultation with the Convener, Labour Group spokesperson, Bailie Borthwick, Bailie Scott and Councillor Macpherson.

XI 2-6 BEAULY AVENUE, DUNDEE

After considering Agenda Note AN159-2012 regarding rental arrangements at 2-6 Beauly Avenue, it was noted that in view of the timescales involved, the Director of City Development had approved this item after consultation with the Convener, Labour Group spokesperson, Bailie Borthwick, Bailie Scott and Councillor Macpherson.

XII GROUND LEASE AT HAREFIELD/BALFIELD ROAD

After considering Agenda Note AN160-2012 giving details of a ground lease at Harefield/Balfield Road, it was noted that in view of the timescales involved, the Director of City Development had approved this item after consultation with the Convener, Labour Group spokesperson, Bailie Borthwick, Bailie Scott and Councillor Macpherson.

XIII PROPOSED SALE OF LAND AT 14 DRUMLITHIE PLACE, DUNDEE

After considering Report No 347-2012 by the Director of City Development detailing a proposal to sell land at 14 Drumlithie Place, it was noted that in view of the timescales involved, the Director of City Development had approved this item after consultation with the Convener, Labour Group spokesperson, Bailie Borthwick, Bailie Scott and Councillor Macpherson.

XIV RENT REVIEWS

There was submitted Report No 319-2012 by the Director of City Development detailing rent reviews in respect of the undernoted listed properties:-

199 Princes Street

9 Teviotdale Avenue

16 West Port

The Committee noted and approved the rent reviews as detailed in the report.

XV COMMERCIAL LEASES

There was submitted Report No 318-2012 by the Director of City Development detailing commercial leases in respect of the undernoted properties:-

Roof Top Site, Hilltown Court

Unit 9, Miln Street

Area of ground extending to 0.24 hectares or thereby at Banchory Road

The Committee noted and approved the proposed leases detailed in the report.

XVI PROPOSED LEASE OF LAND AT 28 RHYNIE ROAD, BROUGHTY FERRY, DUNDEE

There was submitted Report No 312-2012 by the Director of City Development regarding the lease of land at 28 Rhynie Road, Broughty Ferry.

The Committee approved the recommendation detailed in the report.

XVII PROPOSED SALE OF LAND AT CYPRESS COTTAGE, ARBROATH ROAD, BROUGHTY FERRY, DUNDEE

There was submitted Report No 311-2012 by the Director of City Development regarding the sale of land to the north and east of Cypress Cottage, Arbroath Road, Broughty Ferry.

The Committee approved the recommendation detailed in the report.

XVIII 173 STRATHMARTINE ROAD, DUNDEE

After considering Agenda Note AN161-2012 regarding lease arrangements at 173 Strathmartine Road, it was noted that in view of the timescales involved, the Director of City Development had approved this item after consultation with the Convener, Labour Group spokesperson, Bailie Borthwick, Bailie Scott and Councillor Macpherson.

XIX UNIT 9 MARKET MEWS, DUNDEE

After considering Agenda Note AN162-2012 regarding lease arrangements at Unit 9 Market Mews, it was noted that in view of the timescales involved, the Director of City Development had approved this item after consultation with the Convener, Labour Group spokesperson, Bailie Borthwick, Bailie Scott and Councillor Macpherson.

Will DAWSON, Convener.