Housing, Dundee Contract Services And Environment Services Committee - 24/03/2008

At a MEETING of the HOUSING, DUNDEE CONTRACT SERVICES AND ENVIRONMENT SERVICES COMMITTEE held at Dundee on 24th March, 2008.

Present:-

BAILIES

COUNCILLORS

Bailie George REGAN, Convener, in the Chair.

The minute of meeting of this Committee of 10th March, 2008 was held as read.

Unless marked thus * all items stand delegated.

I TENANTS ALLOWANCES UPDATE

On a reference to Article VII of the minute of meeting of the Housing Committee of 15th January, 2007, wherein it was agreed to increase the Tenants' Allowances Scheme in line with inflation, together with revised arrangements for tenants' allowances in capital contracts, there was submitted Report No 143-2008 by the Director of Housing, seeking agreement to upgrade tenants' allowances in line with inflation.

The Committee agreed that the Tenants' Allowances Scheme be increased in line with inflation, as stated in the report, with effect from 1st April, 2008.

II SUPPLY OF GOODS AND SERVICES 2008/2009

There was submitted Report No 185-2008 by the Director of Contract Services advising of rates submitted by various suppliers of goods and services and seeking authority to utilise these suppliers as and when required by Contract Services for the financial year 2008/2009.

The Committee agreed that the tenders received from the following suppliers be accepted and drawn on in order of price, availability and service during the financial year 2008/2009.

Successful tenders were:-

III WATSON STREET FASCIA RENEWAL - EXTENSION TO CONTRACT

On a reference to Article VIII of the minute of meeting of this Committee held on 24th September, 2007, the City Architectural Services Officer submitted Report No 195-2008 requesting approval to extend the existing contract with Andrew Shepherd Construction Ltd.

The Committee agreed to extend the existing contract and incur additional expenditure of approximately 70,000.

IV THE ANNUAL ASSOCIATION OF PUBLIC SERVICES SCOTTISH FLEET, WASTE AND GROUND SERVICES SEMINAR

There was submitted Agenda Note AN56-2008 advising that the Annual Association of Public Services Scottish Fleet, Waste and Ground Services Seminar would be held at the Hilton, Coylumbridge, Aviemore on 6th-9th May, 2008. The cost of attendance would be 375 per delegate excluding travel and subsistence allowances.

The Committee agreed that Elected Member attendance at the conference be on the basis of the Convener or his nominee.

V TENDERS RECEIVED

There was submitted Report No 200-2008 by the City Architectural Services Officer giving details of offers received for the undernoted contracts:-

(a) MAGDALENE KIRKTON 2ND DEVELOPMENT - HEATING REPLACEMENT AND KITCHEN AND BATHROOM REFURBISHMENT

The Committee agreed to accept a partnering project with McGill Electrical Ltd, Dundee amounting to 1,256,000, together with the undernoted allowances:-

Making of total expenditure of 1,422,940.

(b) CLEMENT PARK 3RD DEVELOPMENT - PITCHED ROOF REPLACEMENT

The Committee agreed to accept a negotiated contract with Raynor Roofing Ltd, Dundee amounting to 166,604.16, together with allowances of 1,353 for CDM Co-ordinator and 11,048 for professional services, making a total expenditure of 179,005.16.

(c) ANN STREET PITCHED ROOF REPLACEMENT

The Committee agreed to accept a negotiated contract with Andrew Shepherd Construction Ltd, Forfar amounting to 53,162.33, together with allowances of 685 for CDM Co-ordinator and 6,203 for professional services, making a total expenditure of 60,050.33.

(d) TAYBANK 1ST DEVELOPMENT - PITCHED ROOF REPLACEMENT

The Committee agreed to accept a negotiated contract with Raynor Roofing Ltd, Dundee amounting to 122,127.45, together with allowances of 1,111 for CDM Co-ordinator and 9,317 for professional services, making a total expenditure of 132,555.45.

(e) 10, 14 FLEMING GARDENS SOUTH, PITCHED ROOF REPLACEMENT

The Committee agreed to accept a negotiated contract with Raynor Roofing Ltd, Dundee amounting to 87,162.62, together with allowances of 923 for CDM Co-ordinator and 7,956 for professional services, making a total expenditure of 96,041.62.

(f) WEST KIRKTON 1ST DEVELOPMENT COTTAGES - KITCHEN AND BATHROOM RENEWAL

The Committee agreed to accept a partnering project with Dundee Contract Services amounting to 423,300, together with allowances of 2,402 for CDM Co-ordinator and 27,623 for professional services, making a total expenditure of 453,325.

(g) DENS ROAD/COTTON ROAD - HEATING REPLACEMENT, KITCHENS AND BATHROOMS

The Committee agreed to accept a partnering project with Dundee Contract Services amounting to 90,000, together with the undernoted allowances:-

Making a total expenditure of 101,376.

(h) MAGDALENE KIRKTON 1ST DEVELOPMENT - KITCHEN AND BATHROOM REMOVAL

The Committee agreed to accept a partnering project with Dundee Contract Services amounting to 63,300, together with allowances of 683 for CDM Co-ordinator and 6,179 for professional allowances, making a total expenditure of 70,162.

(i) DRYBURGH 2ND WHITSON-FAIRHURST COTTAGES - HEATING REPLACEMENT, KITCHENS AND BATHROOMS

The Committee agreed to accept a partnering project with Dundee Contract Services, amounting to 217,000, together with the undernoted allowances:-

Making a total expenditure of 250,176.

(j) CORSO STREET 3RD AND 4TH DEVELOPMENTS - ROOF REPLACEMENT

The Committee agreed to accept the lowest tender from Andrew Shepherd Construction Ltd, Forfar, amounting to 207,137.40 and after checking to 206,829.02, together with allowances of 1,547 for CDM Co-ordinator and 12,668 for professional services, making a total expenditure of 221,044.02.

The Committee also noted that the undernoted sub-contractors had been listed by Andrew Shepherd Construction Ltd:-

A B Buchan, Alford - Flat Roofing

JMG, Broughty Ferry - Plumber

VI PAYMENT CHARGE FOR FOOD HYGIENE CERTIFICATE FOR LICENSED PREMISES

There was submitted Agenda Note AN57-2008 advising that under the Licensing (Scotland) Act 2005 it was a requirement that an application for a premises licence must be accompanied by a food hygiene certificate, signed on behalf of the Local Authority, stating that premises complied with the requirements of regulations made under Section 16 of the Food Safety Act 1990.

It was reported that the Environmental Health and Trading Standards Department would therefore receive requests for food hygiene certificates from persons applying for a premises licence under the terms of the Licensing (Scotland) Act 2005.

To reflect the costs of input by authorised officers into the assessment of premises for a food hygiene certificate, the Committee was asked to approve a charge of 100 for the issue of a certificate and that this fee be reviewed annually.

The Committee agreed:-

(i) to a charge of 100 for the issue of a certificate and that this fee be reviewed annually;

(ii) to note that there was a transitional period during which existing licensees had to apply for a new licence and that the transitional regulations exempted licensees from the need to produce a certificate providing they applied to the Licensing Board on time and, accordingly, only those existing licensees who failed to apply on time would require to apply for a certificate and further noted that this period extended to the end of January 2009 and thereafter, all new applications would have to be accompanied by the appropriate Section 50 Certificate.

George REGAN, Convener.