Leisure, Arts And Communities Committee - 10/11/2003

At a MEETING of the NEIGHBOURHOOD RESOURCES AND DEVELOPMENT COMMITTEE held at Dundee on 10th November, 2003.

Present:-

BAILIES

COUNCILLORS

Councillor KEVIN KEENAN, Convener, in the Chair.

The minute of meeting of this Committee of 20th October, 2003 was held as read.

Unless marked thus * all items stand delegated.

I SOCIAL INCLUSION PARTNERSHIP - ALLOCATION OF RESOURCES AND SMALL GRANTS 2003/04

There was submitted Report No 706-2003 by the Head of Communities noting the allocation of funding for SIP1 from Communities Scotland and making recommendations for the allocation of SIP1 funding for the financial year 2003/04.

The Committee approved the following recommendations:-

(a) to note the outcome of the SIP decision-making process and agree the proposals contained in Section 8 of the report.

(b) to agree to the transfer of an additional 25,000 from the SIP1 allocation into the SIP1 Small Grants Fund for the financial year 2003/04.

(c) to instruct officers to proceed with the implementation of these proposals and conditions contained in Appendices A(1) and A(2) of the report.

(d) to approve SIP1 small grants as detailed in Appendix B of the report.

II SOCIAL INCLUSION PARTNERSHIP - ALLOCATION OF RESOURCES 2004/2005 AND 2005/2006

There was submitted Report No 707-2003 by the Head of Communities requesting the Committee to note the allocation of funding for SIP1 from Communities Scotland and making recommendations for the allocation of SIP1 funding for the financial years 2004/05 and 2005/06.

The Committee noted the outcome of the SIP decision-making process, agreed the proposals contained in Section 9 of the report and instructed officers to proceed with the implementation of these proposals and conditions contained in Appendices A(1) to A(6) of the report.

III KIRKTON NEIGHBOURHOOD CENTRE - ROOF REPAIRS - EXTENSION TO CONTRACT

There was submitted Report No 738-2003 by the City Architectural Services Officer seeking approval to extend the existing contract for roof repairs at Kirkton Neighbourhood Centre.

The Committee agreed to extend the existing contract incurring estimated additional expenditure of 21,000.

IV SERVICE LEVEL AGREEMENTS WITH VOLUNTARY ORGANISATIONS

Councillors Grant and W Dawson declared a non-financial interest in the following item being City Council representatives on the Grey Lodge Settlement Association executive committee.

There was submitted Report No 621-2003 by the Head of Communities seeking consent for grant awards and Service Level Agreement arrangements for the period 1st April, 2003 to 31st March, 2006.

The Committee approved the following recommendations:-

(a) to note that changes had been made to the standard Service Level Agreement and supporting data (copies of which were available for inspection in the Councillors Lounge) and remitting the Depute Chief Executive (Support Services) and the Head of Communities to keep these agreements under review and amend as appropriate.

(b) to agree arrangements for three year Service Level Agreements with organisations listed in the Appendix subject to ongoing monitoring and evaluation as to efficiency, economy and effectiveness.

(c) to approve the principles outlined in paragraph 7.4 of the report as guidance to progress the independence of the organisations listed in the Appendix.

V NATIONAL ORGANISATIONS GRANT FUND V 2003/04

Councillor Beattie declared a non-financial interest in the following item by virtue of his employment.

There was submitted Report No 693-2003 by the Head of Communities making a recommendation for a grant award from the National Organisations Fund. The grant award would be met from the Department's Revenue Budget 2003/04.

The Committee approved payment of the recommended grant of 682 to the Duke of Edinburgh's Award.

VI VOLUNTARY ORGANISATIONS TRAINING GRANT FUND 2003/04

Councillor Beattie declared a non-financial interest in the following item by virtue of his employment.

There was submitted Report No 697-2003 by the Head of Communities making recommendations for grant awards from the Voluntary Organisations Training Grants Fund. The grant awards would be met from the Department's Revenue Budget 2003/04.

The Committee approved payment of the following recommended grants:-

VII NON-RECURRING REVENUE GRANTS FUND 111 2003/04

There was submitted Report No 483-2003 by the Head of Communities informing the Committee of the release of grants as approved in the Council's final Revenue Budget 2003/04.

The Committee noted the payments made to the undernoted organisations:-

VIII NEIGHBOURHOOD REGENERATION FUND 1 2003/04: COMMUNITYCOUNCILS SPECIAL PROJECTS

Councillor Macpherson declared a non-financial interest in this item as he was assisting the organisation of a Christmas community event in conjunction with West End Community Council.

There was submitted Report No 720-2003 by the Head of Communities making a recommendation for a grant award from the Neighbourhood Regeneration Fund. The grant award would be met from the Department's Revenue Budget 2003/04.

The Committee approved payment of the recommended grant of 450 to the West End Community Council.

IX CHRISTMAS AND NEW YEAR SERVICE ARRANGEMENTS

There was submitted Agenda Note AN499-2003 recommending that all Community Centres/ Complexes, Community Libraries, Central Library, the Shore and Mitchell Street Centre should be closed on Thursday, 25th December and Friday, 26th December, 2003.

During the New Year period it was recommended that Community Centres/Complexes and Community Libraries, Central Library, The Shore and Mitchell Street Centre be closed on 1, 2 and 3rd January, 2004 and Community Centres/Complexes and the Shore be closed on Monday, 5th January, 2004. However, the Central Library and all Community Libraries would re-open on Monday, 5th January, 2004.

Experience had shown that on Christmas Eve and New Year's Eve, the Central Library and Community Libraries were very quiet. It was therefore recommended that Libraries scheduled to be open beyond 5pm should close at that time on 24th and 31st December, 2003.

Where appropriate, staff timetables would be adjusted to take account of these opening hours i.e. all staff throughout the Department would have the equivalent of five public holidays. Notices would be posted advising the public of the holiday period opening hours.

The Committee also noted the proposed opening hours for "The Corner".

The Committee approved the recommended Christmas and New Year service arrangements.

KEVIN KEENAN, Convener.