Policy And Resources Committee - 14/09/2009
At a MEETING of the POLICY AND RESOURCES COMMITTEE held at Dundee on 14th September, 2009.
Present:-
Lord Provost John R LETFORD |
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BAILIES
Willie SAWERS |
Helen WRIGHT |
Roderick A J WALLACE |
George REGAN |
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Derek J SCOTT |
COUNCILLORS
Ken GUILD |
Elizabeth F FORDYCE |
Mohammed ASIF |
Jim BARRIE |
Stewart HUNTER |
Laurie BIDWELL |
Jimmy BLACK |
Ken LYNN |
Tom FERGUSON |
Andrew DAWSON |
Craig MELVILLE |
Brian GORDON |
Will DAWSON |
Christina ROBERTS |
Richard McCREADY |
Bob DUNCAN |
Alan G ROSS |
Donald HAY |
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Kevin KEENAN |
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Councillor Ken GUILD, Convener, in the Chair.
The minute of meeting of this Committee of 24th August, 2009 was held as read.
Unless marked thus * all items stand delegated.
I MINUTE - SUPERANNUATION INVESTMENT SUB-COMMITTEE
The minute of meeting of the above Sub-Committee of 17th August, 2009, a copy of which is appended hereto, was submitted for information and record purposes.
II REVENUE MONITORING
There was submitted Report No 426-2009 by the Head of Finance providing the Committee with an analysis of the 2009/2010 Projected Revenue Outturn as at 31st July, 2009 monitored against the adjusted 2009/2010 Revenue Budget.
The Committee:-
(i) noted that the overall General Fund 2009/2010 Projected Revenue Outturn as at 31st July, 2009 showed an overspend of 17,000 against the adjusted 2009/2010 Revenue Budget;
(ii) noted that the Housing Revenue Account as at 31st July, 2009 was projecting an overspend of 111,000 against the adjusted HRA 2009/2010 Revenue Budget;
(iii) instructed the Head of Finance to take every reasonable action to ensure that the 2009/2010 revenue expenditure was below or in line with the adjusted Revenue Budget; and
(iv) instructed the Head of Finance in conjunction with all Chief Officers of the Council to continue to monitor the Council's 2009/2010 Projected Revenue Outturn.
III CAPITAL MONITORING
There was submitted Report No 433-2009 by the Head of Finance appraising members of the latest position regarding the Council's Capital Expenditure Programme for 2009/2010.
The Committee noted the contents of the report.
IV DRUGS AND ALCOHOL MISUSE AND THE IMPACT ON THE CITY
On a reference to Article IX of the minute of meeting of this Committee of 24th August, 2009, the Committee approved the undernoted resolution.
"This Committee recognises the serious impact substance misuse is having on individuals, families and communities across Dundee. Dundee City Council is committed to tackling in partnership the effects of this increasing problem. It therefore seeks:-
(a) a report from the Alcohol and Drug Partnership by the end of December 2009 which sets out a plan for effectively tackling the misuse of drugs and alcohol in Dundee;
(b) a report from the Chief Executive by the end of December 2009 estimating what additional funding would be required for the removal of specific Drug and Alcohol services waiting lists; and
(c) a report from the Chief Executive by the end of December 2009 detailing those Council services where misuse of drugs and alcohol have an effect on service delivery giving examples of the additional work involved."
V FAIRER SCOTLAND FUND COMMUNITY REGENERATION FORUM ALLOCATION 2008/2010
There was submitted Report No 442-2009 by the Assistant Chief Executive relative to the above.
The Committee noted the process for allocating grants through the Local Community Regeneration Forums as agreed by the Dundee Partnership and endorsed the funding proposals detailed below.
Project Title/Applicant |
Project Description |
Grant Award
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Looking Good |
To purchase and install steel seats/benches for triangular grass area surrounding local shops and school.
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2,000 |
Ardler 50+ Group |
Hire of coach and refreshments for trip to Musical Show in Arbroath to promote well being. Costs to cover transport to get elderly and vulnerable home safely in the late evening.
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325 |
Craft and Mosaic Group The Pavilion |
This group has been successful in recruiting more members and the funding will be used to obtain more materials for the model making and sewing classes.
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501 |
Murrayfield Gardens Environmental Improvements (Contract Services)
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Improve an overgrown area of bushes and replace with monoblock. |
4,400 |
Longhaugh Hill Environmental Improvements Phase 2/1 (Contract Services) |
Tree and shrub planting to attract wildlife and create a natural haven for residents to enjoy. |
11,000 |
Project Title/Applicant |
Project Description |
Grant Award
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North East Dog Bin Renewal (Environmental Health and Trading Standards)
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Strategic replacement of bins with metal lockable version in various locations throughout the North East. |
6,930 |
Longhaugh Road Football Pitch Repairs (Contract Services) |
Refurbishment of football pitch between St Luke's and Longhaugh Schools by providing soil and seeds in damaged areas.
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265 |
Longhaugh Hill Environmental Improvements Phase 2/2 (Contract Services)
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Repairs to cabbing and white light improvements. |
7,543 |
Mill O'Mains/Dalclaverhouse Path (Education Department)
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Repairs to pathway from Mill O'Mains to Mill O'Mains Primary School. |
11,976 |
Finlathen Park (Leisure and Communities) |
Refurbishment of concrete steps, supply and fit galvanised railings. |
9,411 |
Morgan Academy FP |
To contribute towards the refurbishment of a vacant shop to be used for clubrooms and for general community use.
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5,000 |
Compass Project |
To purchase publicity materials to promote the compass project within the South East area.
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680 |
Douglas Community Centre Fest and Furious |
To contribute towards a homecoming event within the centre.
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330 |
Douglas Family Support Centre (Social Work) |
To purchase equipment for infant massage courses and baby yoga sessions for local parents/carers.
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676 |
Hub Library and Learning Centre (Leisure and Communities) |
To purchase art materials and display board to be used in children's work within the library.
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414 |
Douglas Live and Kicking (Douglas Newsletter) |
To cover printing and delivery costs for one issue of the Douglas Live and Kicking community newsletter.
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580 |
Peer Education Project (Leisure and Communities) |
To part fund a residential for young people training to become Peer Educators within Craigie High School.
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1,800 |
Brooksbank Centre Improvements (Economic Development) |
To improve ventilation to meeting areas. Create an outside space for clients and improve signage to building (award is less VAT).
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12,005 |
Dighty Picnic Area Fencing (Dundee Contract Services) |
To replace wooden fencing around the picnic area. To increase users safety and prevent vehicular access. |
3,354 |
Project Title/Applicant |
Project Description |
Grant Award
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South East Play Area Upgrades (Dundee Contract Services) |
To match fund play area upgrades at Midlin park Mid-Craigie and The ABC park in Douglas.
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50,000 |
Fairfield Sports and Leisure Club |
To carry out works on the club property to meet health and safety regulations. |
24,049 |
VI REDUCTION OF ON-STREET PROSTITUTION
On a reference to Article I of the minute of meeting of this Committee of 28th January, 2008, there was submitted Report No 400-2009 by Neil Gunn, Head of Community Learning and Development and Colin McKay, Acting Divisional Commander, Tayside Police, Co-Chairpersons, Dundee Community Safety Partnership relative to the above.
The Committee:-
(i) remitted to the Director of Leisure and Communities to enter into Service Level Agreements between Dundee City Council and Action for Children and Women's Rape and Sexual Abuse Centre; and
(ii) authorised the Depute Chief Executive (Support Services) to execute protocols for the exchange of data with other members of the inter-agency group involved with the project as was necessary in order for Dundee City Council to meet its obligations under the Data Protection Act 1998.
VII CONSULTATION BY SCOTTISH MINISTERS ON REDUCING THE TERMS OF CERTAIN EXCEPTIONS WITHIN THE FREEDOM OF INFORMATION (SCOTLAND)ACT 2002 (FOISA)
There was submitted Report No 455-2009 by the Depute Chief Executive (Support Services) seeking views on the Scottish Government's proposal to amend FOISA to require older information held by Scottish Public Authorities to be made available at an earlier date than at present.
The Committee agreed to support the proposals.
VIII ESTABLISHMENT OF POSTS
There was submitted Agenda Note AN214-2009 intimating that this item had been placed on the agenda at the request of Bailie Scott.
Bailie Scott, seconded by Bailie Wallace, moved approval of the undernoted.
(i) All proposed changes to the establishment should be reported to the Policy and Resources Committee for approval. Recruitment of temporary staff for periods not exceeding twelve months to remain delegated to the Chief Executive.
(ii) Instruct the Depute Chief Executive (Support Services) to make any necessary changes to Standing Orders, Schemes of Delegation etc.
As an amendment, Councillor Guild, seconded by Bailie Sawers moved the status quo.
On a division, there voted for the motion - Councillors Keenan, Asif, Bidwell, Ferguson, Gordon, McCready, Hay, Bailies Regan, Wright, Wallace and Scott (11); and for the amendment - Councillors Guild, Barrie, Black, Andy Dawson, Will Dawson, Duncan, Fordyce, Hunter, Lynn, Melville, Roberts, Ross, Bailie Sawers and Lord Provost Letford (14) - whereupon the amendment was declared carried.
IX OUTSIDE BODIES - ELECTED MEMBER REPRESENTATION
There was submitted Agenda Note AN215-2009 intimating that having been approached by the Clerks to the respective Joint Boards and Joint Committees, there was a requirement to make appointments to Sub-Committees and Forums as indicated and having regard to political balance, the Committee approved the undernoted:-
TAYSIDE JOINT POLICE BOARD
SUB-COMMITTEE/FORUM |
ALLOCATION
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(a) Audit and Scrutiny Sub-Committee |
Office Bearer (Bailie Regan) + 2 others who do not sit on the Finance Sub-Committee (2 Administration).
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(b) Complaints Sub-Committee |
Office Bearer (Bailie Regan) + 1 other on rotational basis.
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(c) Finance Sub-Committee |
Office Bearer (Bailie Regan) + 2 others who do not sit on the Audit and Scrutiny Sub-Committee (2 Administration)
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(d) Personnel Sub-Committee |
Office Bearer (Bailie Regan) + (1 Administration)
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TAYSIDE FIRE AND RESCUE BOARD
SUB-COMMITTEE/FORUM |
ALLOCATION
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(a) Performance Monitoring Sub-Committee |
Office Bearer (Councillor Roberts) + 2 others (1 Administration and 1 Major Opposition)
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(b) Service Delivery Forum
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Office Bearer (Councillor Roberts) + 1 Administration and 1 Major Opposition or Minor Opposition
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(c) Service Support Forum |
2 Administration and 1 Major Opposition or Minor Opposition |
TAYSIDE VALUATION JOINT BOARD
SUB-COMMITTEE/FORUM |
ALLOCATION
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(a) General Purposes Sub-Committee |
Office Bearer (Councillor Ferguson) + (1 Administration)
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TAYSIDE CONTRACTS JOINT COMMITTEE
SUB-COMMITTEE/FORUM |
ALLOCATION
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(a) Finance Sub-Committee |
Office Bearer (Councillor Bowes) + (1 Major Opposition)
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X POLICY ON FLEXIBLE RETIREMENT
After considering Report No 327-2009 by the Head of Personnel relative to the above, the Committee approved the policy on flexible retirement appended to the report.
Ken GUILD, Convener.