Neighbourhood Services Committee - 03/06/2019

At a MEETING of the NEIGHBOURHOOD SERVICES COMMITTEE held at Dundee on 3rd June, 2019.

Present:

BAILIES

COUNCILLORS

Councillor Kevin CORDELL, Convener, in the Chair.

The minute of meeting of this Committee of 22nd April, 2019 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

There were no declarations of interest.

II CEMETERY HEADSTONE SAFETY

There was submitted Agenda Note AN35-2019 wherein reference was made to the cemetery headstone inspection and testing programme. It was reported that significant progress had been made in the last few years in both the recording and making safe headstones within cemeteries throughout Dundee.

Headstones were checked by the staff from Neighbourhood Services and any stones which required attention and were below 1.5 metres in height, were made safe by the staff. However, for headstones over 1.5 metres, a specialist contract was required to make dangerous headstones safe and carry out restoration works as required.

Reference was also made to Article II of the minute of meeting of this Committee of 13th November, 2017, wherein it was agreed to accept a tender through the Councils Procurement Team and appoint Vermicom Ltd to carry out this specialist work. The tender was for a two year period with an optional year and hence it was proposed to award Vermicom Ltd a further tranche of work to the maximum value of 50,000 for 2019/2020.

The Committee agreed to approve these works, having noted that the Executive Director of Corporate Services had confirmed that the total capital improvements of 50,000 could be met from allowances for cemeteries within the Service Provision section of the General Services Capital Plan 2019/2024.

III DAWSON PARK REPLACEMENT SYNTHETIC PITCH SURFACE

There was submitted Report No 205-2019 by the Executive Director of Neighbourhood Services seeking approval for the replacement of the existing 2G synthetic pitch surface and perimeter fencing at Dawson Park.

The Committee agreed that approval be given for the project below:-

The Committee further agreed that approval be given to develop a revised Masterplan for Dawson Park.

IV COMMUNITY FACILITIES OPTION APPRAISAL

The Committee acceded to requests for deputations to address the Committee relative to this item of business. After the deputations had stated their cases and answered questions from members of the Committee, they were thanked for their attendance and withdrew.

Reference was made to Article X of the minute of meeting of this Committee of 23rd April, 2018, wherein it was agreed that a full Options Appraisal on the need for a new build community facility in Mill OMains be carried out. There was submitted Report No 204-2019 by the Executive Director of Neighbourhood Services updating the Committee on the Options Appraisal as requested and which had been undertaken following the guidance of the Accounts Commission Options Appraisal; Are you Getting it Right 2014.

The report specifically updated the Committee on the outcome of the Community Consultation which was undertaken as part of the Options Appraisal process.

The Committee agreed:-

(i) to note the options appraisal process which was undertaken;

(ii) to approve the implementation of Option 2 - Extend Mill OMains Primary School to provide a community facility, as part of the planned upgrades required for the school; and

(iii) to instruct officers to prepare a detailed report for Committee as soon as possible on the replacement of the Mill OMains Pavilion with a temporary facility (by way of a portacabin) which could be sited in Mill OMains and allow the community to be supported until such time as the new build or the extension was put in place.

V MULTI-STOREY DEVELOPMENTS - FIRE SAFETY

There was submitted Joint Report No 206-2019 by the Executive Director of Neighbourhood Services and Executive Director of City Development providing an update on fire safety within Multi-Storey Developments.

The Committee agreed:-

(i) to note the content of the report, noting that further reports would follow to update Committee following on from ongoing enquiries and any further relevant legislation or guidance;

(ii) to instruct the Chief Executive to write, on behalf of Dundee City Council, to the Minister of Community Safety, Scottish Government, seeking assurances that clear recommendations on retrospective addition of active fire protection systems at multi‑storey developments was issued without delay;

(iii) that the Executive Director of Neighbourhood Services and Executive Director of City Development prepare a report for Committee containing the cost of (i) a full retrofit of city Multi-Storey Developments, and (ii) the cyclical maintenance costs of making necessary adjustments identified in the current report;

(iv) that the Executive Director of Neighbourhood Services and Executive Director of City Development prepare an urgent response for Committee to the report of the Grenfell Tower Enquiry whenever this may be published; and

(v) that the Executive Director of Neighbourhood Services and Executive Director of City Development re-evaluate the existing programme of upgrades for smoke and fire detection to ensure that Multi-Storey Development works were undertaken as soon as practically possible.

VI TENDERS RECEIVED BY HEAD OF DESIGN AND PROPERTY

There was submitted Report No 196-2019 by the Head of Design and Property detailing tenders received and requesting a decision thereon:-

(a) LILYBANK FOOTPATH IMPROVEMENTS PHASE 3

The Committee agreed to a negotiated contract with Tayside Contracts in the sum of 100,056.34, together with allowances of 19,943.66, giving a total expenditure of 120,000.

(b) INDIVIDUAL HOUSES 2019/2020 - HEATING KITCHENS AND BATHROOMS

The Committee agreed to a negotiated contract with Construction Services in the sum of 1,150,000, together with allowances of 150,000, giving a total expenditure of 1,300,000.

(c) MENZIESHILL 1ST, 2ND AND 3RD (FLATS) BOILER REPLACEMENT

The Committee agreed to a negotiated contract with Construction Services in the sum of 730,024.70, together with allowances of 80,702.22, giving a total expenditure of 810,726.92.

(d) MID-CRAIGIE 1ST - 4TH DEVELOPMENT - WINDOW REPLACEMENTS

The Committee agreed to a negotiated contract with Construction Services in the sum of 1,613,760.70, together with allowances of 195,250, giving a total expenditure of 1,809,010.70.

(e) CAMPERDOWN 1ST DEVELOPMENT - ROOF REPLACEMENT PHASE 2

The Committee agreed to a negotiated contract with Construction Services in the sum of 239,812.65, together with allowances of 24,800, giving a total expenditure of 264,612.65.

(f) HOSPITAL PARK DEVELOPMENT - ROOF REPLACEMENT PHASE 1

The Committee agreed to a negotiated contract with Construction Services in the sum of 377,970.29, together with allowances of 39,000, giving a total expenditure of 416,970.29.

(g) CLEPINGTON ROAD DEVELOPMENT - ROOF REPLACEMENT PHASE 1

The Committee agreed to a negotiated contract with Construction Services in the sum of 247,696.96, together with allowances of 24,293, giving a total expenditure of 271,989.96.

Kevin CORDELL, Convener.