Neighbourhood Services Committee - 22/04/2019

At a MEETING of the NEIGHBOURHOOD SERVICES COMMITTEE held at Dundee on 22nd April, 2019.

Present:-

BAILIES

COUNCILLORS

Councillor Kevin CORDELL, Convener, in the Chair.

The minute of meeting of this Committee of 11th March, 2019 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

Councillor Dawson declared a non-financial interest in Articles IV and V by virtue of his employment with Scottish and Southern Energy.

II BALDOVIE COMMUNITY RE-USE HUB

There was submitted Agenda Note AN21-2019 whereby reference was made to Article II of the minute of meeting of the Environment Committee of 9th March, 2015 (Report No 113-2015 refers) which detailed proposals to develop the Re-use Hub at Baldovie Household Waste Recycling Centre. Reference was also made to Article II of the minute of meeting of this Committee of 20th August, 2018 (Agenda Note AN49-2018 refers) detailing the procurement timetable.

It was reported that following the end of the Public Social Partnership trial on 31st August, 2018 and the subsequent evaluation period which concluded on 30th September, 2018, it was recommended that the Re-use Hub service should continue. Market engagement and preparation of tender documents was carried out from October to December, 2018, including an Information Sharing Day held on 19th November, 2018. The tender went out on 27th February, 2019. Following tender evaluation, it was recommended that the contract be awarded to Tayside Re-users.

The Committee approved the awarding of the contract to Tayside Re-users accordingly.

III REVIEW OF OPEN SPACES MANAGEMENT RULES AND CEMETERIES MANAGEMENT RULES - PUBLIC CONSULTATION

There was submitted Agenda Note AN25-2019 whereby reference was made to Article III of the minute of meeting of this Committee of 18th February, 2019 (Report No 74-2019 refers). It was reported that the public consultation period was complete and that three objections had been received.

These objections were in response to the Management Rules for Open Spaces Rule 8.2 which prohibited commercial sound recording, commercial photography or commercial filming without the Councils previous written permission. On reconsideration, it was believed that the effect of the existing Tayscreen Production Code of Practice, together with Clause 3.1 of the Open Space Management Rules which prohibited behaviour which caused or was likely to cause annoyance, offence or alarm or distress to any other Open Space user or neighbouring resident, adequately covered these activities. It was therefore recommended that Rule 8.2 be removed and the remaining Rules renumbered accordingly.

Reference was also made to recommendation 2.3 in connection with the Management Rules for Cemeteries. Following a review, it was recommended that Rule 10 of the Terms and Conditions attached to the Cemetery Management Rules relating to Semi-Private Ground should be amended from:-

10. Semi Private Ground

The Council has allocated sections in certain Cemeteries to be used as semi-private ground. At these locations it is not possible to purchase a Title Deed. No erection of memorials, shrubs planting or tributes are permitted. However, all other arrangements will be the same as a private funeral.

to:

10. Other burial areas

The Council has allocated sections in certain Cemeteries for other burials. At these locations it is not possible to purchase a Title Deed. No erection of memorials, shrub planting or tributes are permitted. There is a designated area available to leave temporary floral tributes.

An improved process was being developed for family members to search for relatives, which would link Bereavement Services and the Archive and Records Centre on the Dundee City Council website. The Burial Records Guide had also been updated.

The Committee approved the amendments to the Management Rules for Cemeteries accordingly.

IV EXTERNAL WALL INSULATION - HOME ENERGY EFFICIENCY PROGRAMME FOR SCOTLAND - 2018/2019 PROGRAMME

There was submitted Report No 116-2019 by the Executive Director of Neighbourhood Services, wherein it was reported that, given the limited timescales available, the Executive Director of Neighbourhood Services, in consultation with the Convener, Lord Provost Borthwick, the Labour Group, Conservative Group and Liberal Democrats Group spokespersons, gave approval for the undernoted external wall insulation projects as part of the 2018/2019 Capital Programme.

The Committee noted the foregoing for information.

V EXTERNAL WALL INSULATION - HOME ENERGY EFFICIENCY PROGRAMME FOR SCOTLAND - 2019/2020 PROGRAMME

There was submitted Report No 158-2019 by the Executive Director of Neighbourhood Services seeking approval for the first phase of insulation projects as part of the 2019/2020 Capital Programme.

The Committee agreed that approval be given for the projects below at:-

VI TENDERS RECEIVED

There was submitted Report No 156-2019 by the Executive Director of City Development detailing tenders received and requesting a decision on acceptance thereon:-

(a) FAIRBAIRN STREET - BOILER REPLACEMENT 2018/2019

The Committee agreed to a negotiated contract with Construction Services in the sum of 219,158.08, together with allowances of 25,024.23, giving a total expenditure of 244,182.31.

(b) CORSO STREET 2ND - BOILER REPLACEMENT 2018/2019

The Committee agreed to a negotiated contract with Construction Services in the sum of 182,244.15, together with allowances of 20,301.97, giving a total expenditure of 202,546.12.

(c) ST MARY'S 14TH NON-SHELTERED FLATS - BOILER REPLACEMENT 2018/2019

The Committee agreed to a negotiated contract with Construction Services in the sum of 244,190.21, together with allowances of 26,977.12, giving a total expenditure of 271,167.33.

(d) CAMPERDOWN 11TH DEVELOPMENT - ROOF REPLACEMENT PHASE 4

The Committee agreed to a negotiated contract with Construction Services in the sum of 247,807.29, together with allowances of 23,802.66, giving a total expenditure of 271,609.95.

(e) LADYWELL WALLS REPAIR PHASE 1

The Committee agreed to accept the lowest offer from Andrew Shephard Construction Ltd in the sum of 145,232.03, together with allowances of 44,767.97, giving a total expenditure of 190,000.00.

(f) CAMPERDOWN PLAY AREA PARKING IMPROVEMENTS

The Committee agreed to accept the lowest offer from Kilmac Construction Ltd in the sum of 264,499.68, together with allowances of 80,500.32, giving a total expenditure of 345,000.00.

Kevin CORDELL, Convener.