Neighbourhood Services Committee - 21/08/2017

At a MEETING of the NEIGHBOURHOOD SERVICES COMMITTEE held at Dundee on 21st August, 2017.

Present:-

BAILIES

COUNCILLORS

Councillor Kevin CORDELL, Convener, in the Chair.

The minute of meeting of this Committee of 12th June, 2017 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

Councillor Ken Lynn made a non-financial declaration in respect of item II by virtue of being a board member of Dundee Survivor Group in a personal capacity.

II NOT JUST A ROOF HOUSING OPTIONS AND HOMELESSNESS PLAN 2016-2021

There was submitted Report No 116-2017 by the Executive Director of Neighbourhood Services updating Committee on the Not Just a Roof Housing Options Homelessness Plan 2016-2021 which set the strategic direction for the next five year period

The Committee endorsed the Not Just a Roof Housing Options and Homelessness Plan 2016-2021.

III PARTICIPATION REQUESTS

There was submitted Report No 243-2017 by the Executive Director of Neighbourhood Services seeking agreement for a framework under which Dundee City Council would implement Part 3 of the Community Empowerment (Scotland) Act 2015 which introduced Participation Requests.

The Committee agreed to:-

(i) approve protocol outlining how Community Bodies may make a request;

(ii) agree to the scoping exercise being undertaken to identify what participation processes already exist across service areas in Dundee City Council and the development of a Participation Strategy;

(iii) establish an online system to provide information on participation requests and provide a mechanism for requests to be administered;

(iv) identify a lead representative from each service area who would be responsible for providing detailed information to the Community Empowerment Officer in order that timeous replies, in line with timescales set by Scottish Government, could be sent in response to valid requests; and

(v) establish a training programme for relevant Dundee City Council staff.

IV COMMUNITY INFRASTRUCTURE FUND

There was submitted Report No 247-2017 by the Executive Director of Neighbourhood Services seeking agreement on the disbursement of the Community Infrastructure Fund (CIF). This would be a test of change, using a Participatory Budgeting model (PB); which would involve citizens in the identification of proposals and allocation of spend. This related to Part 10 of the Community Empowerment (Scotland) Act 2015, which aimed to strengthen participation in public decision making

The Committee agreed to:-

(i) approve the proposed process for testing PB;

(ii) approve delegated authority for the proposed distribution of funding to the Executive Director of Corporate Services and Neighbourhood Services;

(iii) approve the commitment to spend in 2017/2018, with infrastructure works taking place in 2018/2019; and

(iv) approve the funding allocation proposed to each Council Ward of 150,000.

V ENVIRONMENTAL IMPROVEMENT PROGRAMME

There was submitted Report No 268-2017 by the Executive Director of Neighbourhood Services seeking approval for further environmental improvements as part of the 2017/2018 programme:-

(a) FAIRMUIR PARK PHASE 2

The Committee agreed to a project with Neighbourhood Services in the sum of 19,279, to which required to be added allowances of 2,515, giving a total expenditure of 21,794.

(b) CLAYPOTTS JUNCTION

The Committee agreed to a project with Neighbourhood Services in the sum of 28,425, to which required to be added allowances of 3,708, giving a total expenditure of 32,133.

(c) POLEPARK

The Committee agreed to a project with Neighbourhood Services in the sum of 10,494.

(d) GREENBANK PLACE

The Committee agreed to a project with Neighbourhood Services in the sum of 27,790, to which required to be added allowances of 3,625, giving a total expenditure of 31,415.

VI DOMESTIC WASTE AND RECYCLING SERVICE CHANGE - UPDATE

There was submitted Report No 276-2017 by the Executive Director of Neighbourhood Services updating the Committee on the progress of the rollout of the revised domestic waste and recycling collection service change project, following the completion of Phase 4 of the programme of implementation.

The Committee noted the content of the report.

VII PURCHASE OF WHEELED BINS AND EURO CONTAINERS

There was submitted Report No 124-2017 by the Executive Director of Neighbourhood Services authorising the purchase of the annual quantity of replacement wheeled bins and containers which are estimated to be required during 2017/2018.

The Committee agreed that approval be given to purchase the following estimated quantity through the Scotland Excel framework:

VIII TENDERS RECEIVED BY HEAD OF DESIGN AND PROPERTY

There was submitted Report No 261-2017 by the Head of Design and Property detailing tenders received and requesting decisions thereon:-

(a) CAMPERDOWN 11TH DEVELOPMENT, PHASE 2 ROOF REPLACEMENT

The Committee agreed to a negotiated project with Construction Services in the sum of 114,132.41, together with an allowance of 12,701.25 for contingencies, giving a total expenditure of 126,833.66.

(b) CRAIGIEBANK 1ST DEVELOPMENT ROOF REPLACEMENT

The Committee agreed to a negotiated project with Construction Services in the sum of 108,463.14, together with an allowance of 12,219.37 for contingencies, giving a total expenditure of 120,682.51.

(c) DOUGLAS AND ANGUS 12TH DEVELOPMENT PHASE 3 ROOF REPLACEMENT

The Committee agreed to a negotiated project with Construction Services in the sum of 139,854.53, together with an allowance of 14,887.64 for contingencies, giving a total expenditure of 154,742.17.

(d) STRATHMORE STREET 2ND DEVELOPMENT PHASE 4 ROOF REPLACEMENT

The Committee agreed to a negotiated project with Construction Services in the sum of 197,136.81, together with an allowance of 19,756.63 for contingencies, giving a total expenditure of 216,893.44.

(e) FINTRY CRESCENT OFF-STREET PARKING PROVISION

The Committee agreed to accept the lowest offer from T & N Gilmartin in the sum of 78,933.88, together with an allowance of 10,066.12 for contingencies, giving a total expenditure of 89,000.00.

(f) CRAIGIE 1ST DEVELOPMENT ROOF REPLACEMENT

The Committee agreed to a negotiated project with Construction Services in the sum of 93,114.94, together with an allowance of 10,914.77 for contingencies, giving a total expenditure of 104,029.71.

(g) HAPPYHILLOCK 1ST AND 2ND DEVELOPMENT FLATS WINDOW REPLACEMENT

The Committee agreed to a negotiated project with Construction Services in the sum of 261,625.35, together with an allowance of 25,238.15 for contingencies, giving a total expenditure of 283,863.50.

(h) DOUGLAS AND ANGUS 4TH DEVELOPMENT FLATS AND COTTAGES WINDOW REPLACEMENT

The Committee agreed to a negotiated project with Construction Services in the sum of 277,660.23, together with an allowance of 26,601.12 for contingencies, giving a total expenditure of 301,261.35.

(i) LINLATHEN 2ND DEVELOPMENT WINDOW REPLACEMENT

The Committee agreed to a negotiated project with Construction Services in the sum of 16,217.04, together with an allowance of 2,378.45 for contingencies, giving a total expenditure of 18,595.49.

(j) ST MARYS PLACE WALK-UPS DEVELOPMENT WINDOW REPLACEMENT

The Committee agreed to a negotiated project with Construction Services in the sum of 217,062.14, together with an allowance of 18,450.28 for contingencies, giving a total expenditure of 235,512.42.

Kevin CORDELL, Convener.