Policy And Resources Committee - 12/12/2016

At a MEETING of the POLICY AND RESOURCES COMMITTEE held at Dundee on 12th December, 2016.

 

Present:-

 

Lord Provost Bob DUNCAN

 

Depute Lord Provost Christina ROBERTS

 

BAILIES

 

Willie SAWERS

Helen WRIGHT

Ian BORTHWICK

 

Derek J SCOTT

 

 

COUNCILLORS

 

Ken GUILD

Stewart HUNTER

Mohammed ASIF

John ALEXANDER

Ken LYNN

Laurie BIDWELL

Jimmy BLACK

Vari McDONALD

Lesley BRENNAN

David BOWES

Gregor MURRAY

Tom FERGUSON

Bill CAMPBELL

Lynne SHORT

Brian GORDON

Kevin CORDELL

Kevin KEENAN

Richard McCREADY

Will DAWSON

 

Fraser MACPHERSON

 

Councillor Ken GUILD, Convener, in the Chair.

 

The minute of meeting of this Committee of 14th November, 2016 was held as read.

 

Unless marked thus * all items stand delegated.

 

I DECLARATION OF INTEREST

 

Depute Lord Provost Roberts declared a non-financial interest in Article VI by virtue of being the Council's representative on the Dundee International Women's Centre.

 

Lord Provost Duncan, Councillors Guild and McCready declared a non-financial interest in Article X by virtue of being the Council's representatives on the Dundee Rep and Scottish Dance Theatre.

 

II STRATEGIC COLLABORATION AND ENHANCED PARTNERSHIP WORKING

 

There was submitted Report No 410-2016 by the Executive Director of Children and Families Services providing members of the Committee with information on proposed developments for strategic collaborative, enhanced partnership working and streamlined delivery of services between Angus, Dundee and Perth and Kinross Councils in the area of Children and Families Services.

 

The Committee:-

 

(i) noted the current collaboration across the three Council areas;

 

(ii) noted the key political and legislative drivers for change;

 

(iii) noted the proposals for strategic partnership working; and

 

(iv) instructed the Executive Director to present a report at the June, 2017 Committee which included an Action Plan for enhanced strategic and collaborative working across the three Council areas from 2017 to 2020.

 

III CHANNEL SHIFT PROGRAMME

 

On a reference to Article II of the minute of meeting of this Committee of 25th February, 2016, there was submitted Report No 412-2016 by the Executive Director of Corporate Services updating the Committee on the Channel Shift Programme currently underway with the primary aim of delivering an enhanced digital channel for citizens to access Council services.

 

The Committee agreed that the collaboration opportunity identified in the report be progressed through the direct award of contract to a single provider, Firmstep, to deliver a Customer Services Platform (CSP) in Dundee City Council which would provide citizens with a clear platform to transact with the Council digitally. This same provider would be used to deliver the same product in Angus and Perth and Kinross Councils as well, allowing for future opportunities to collaborate, saving time and resources in the implementation and development of this platform.

 

IV CHANGING FOR THE FUTURE PROGRAMME - PHASE 4 PROGRESS REPORT

 

On a reference to Article X of the minute of meeting of this Committee of 26th October, 2015, there was submitted Report No 411-2016 by the Chief Executive providing an update on the progress of Phase 4 of the Changing For The Future Programme.

 

The Committee noted:-

 

(i) that savings totalling 22,793M (93% of the total detailed in paragraph 3.1) had been fully achieved so far;

 

(ii) that individual projects within the programme continue to be progressed and were monitored by the Council's Management Team on a regular basis; and

 

(iii) that Appendix 1 provided an overview of each project in relation to its progress and achievement of its associated savings.

 

V CASE MANAGEMENT AND MANAGEMENT INFORMATION SYSTEM

 

There was submitted Report No 408-2016 by the Executive Director of Corporate Services proposing the purchase and supply of a Case Management and Management Information System to replace the existing in-house Information Technology Systems for Communities Learning and Development.

 

The Committee agreed to purchase the supply and services of Cognisoft as the best value choice for the Case Management and Management Information System, hosted and managed by the supplier at a total purchase and implementation cost of 39,800, together with annual external costs for licensing, maintenance and support of 12,653 from year one onwards for a five year period.

 

VI CHARITY RELIEF - RELIEF OF RATES

 

There was submitted Report No 394-2016 by the Executive Director of Corporate Services relative to the above.

 

Applicant

Subjects

 

The Trussell Trust

Unit 9

Ashfield Trading Estate

Salisbury

 

Office

2nd Floor

30 Whitehall Street

Dundee

 

Ahmadiyya Muslim Community Association

75A Dens Road

Dundee

Hall

75A Dens Road

Dundee

 

Forthill Community Sports Club

Fintry Place

Broughty Ferry

Dundee

Sports Ground

Fintry Place

Broughty Ferry

Dundee

 

Dundee Resources and Reuse Centre

50 West Henderson's Wynd

Dundee

Warehouse

50 West Henderson's Wynd

Dundee

 

Dundee International Women's Centre

Manhattan Works

Unit 17

Dundonald Street

Dundee

 

Office and Store

Manhattan Works

Unit 17

Dundonald Street

Dundee

Dundee The Caring City

Block 31

Broomhill Road

Dundee

Warehouse

Block 31

Broomhill Road

Dundee

 

Kirkton Community Centre

Derwent Avenue

Dundee

Community Centre

Derwent Avenue

Dundee

 

 

The Committee approved the recommendations detailed in the report, it being noted that the application in respect of the Dundee Resources and Reuse Centre had been withdrawn.

 

VII CAPITAL EXPENDITURE MONITORING

 

There was submitted Report No 383-2016 by the Executive Director of Corporate Services appraising elected members of the latest position regarding the Council's Capital Plan 2017-2022.

 

The Committee noted the contents of the report.

 

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.

 

VIII RELIEF OF NON-DOMESTIC RATES ON THE GROUNDS OF HARDSHIP - HARDSHIP RELIEF

 

There was submitted Report No 370-2016 by the Executive Director of Corporate Services relative to the above.

 

The Committee approved the recommendation detailed therein.

 

IX BALDOVIE WASTE TO ENERGY PLANT

 

There was submitted Report No 415-2016 by the Executive Director of Corporate Services relative to the above.

 

The Committee approved the recommendation detailed therein.

 

X DUNDEE REP AND SCOTTISH DANCE THEATRE LTD

 

There was submitted Report No 409-2016 by the Executive Director of Corporate Services relative to the above.

 

The Committee approved the recommendation detailed therein.

 

The Convener agreed that the undernoted item of business be considered as a matter of urgency in terms of Standing Order No 17(b) in view of the timescales involved.

 

XI CENTRAL WATERFRONT GROWTH ACCELERATOR FUNDING

 

There was submitted Report No 416-2016 by the Executive Director of City Development relative to the above.

 

The Committee approved the recommendation detailed therein.

 

 

 

 

Ken GUILD, Convener.