Neighbourhood Services Committee - 12/09/2016

At a MEETING of the NEIGHBOURHOOD SERVICES COMMITTEE held at Dundee on 12th September, 2016.

Present:-

BAILIES

COUNCILLORS

Councillor John Alexander, Convener, in the Chair.

The minute of meeting of this Committee of 22nd August, 2016 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

No declarations of interest were made.

II HOUSING REACTIVE REPAIRS AND EXTERNAL CYCLICAL MAINTENANCE (ECM) POLICY

There was submitted Report No 243-2016 by the Executive Director of Neighbourhood Services seeking approval of the above updated policy.

The Committee approved the Housing Reactive Repairs and External Maintenance (ECM) Policy, as appended to the report.

III WASTE DISPOSAL ARRANGEMENTS AT HOUSEHOLD WASTE RECYCLING CENTRES

It was reported that a request had been received for a deputation to address the Committee in relation to the above report.

After the deputation had stated their case they were thanked for their attendance and withdrew.

On a reference to Article IV of the minute of meeting of the Housing, Dundee Contract Services and Environmental Services Committees of 25th April, 2011, there was submitted Report No 278-2016 by the Executive Director of Neighbourhood Services outlining revised measures for controlling the input of waste at Riverside and Baldovie Household Waste Recycling Centres.

The Committee agreed to:-

(i) continue the ban on commercial vehicles depositing waste at the Household Waste Recycling Centres (HWRCs);

(ii) the introduction of a resident van permitting system; and

(iii) the use of the DVLA enabled enquiry system (WEE) to query the legitimacy of an individual depositing waste at a HWRC.

IV ENVIRONMENTAL IMPROVEMENTS TO WELLGATE OPEN SPACES

Reference was made to Article V of the minute of meeting of the Policy and Resources Committee of the 7th December, 2015, Street Cleaning and Open Space Management Review, where there was agreement to introduce a programme of capital expenditure focused on improvement projects. There was submitted Agenda Note AN69-2016 relative to the above proposed project designed to improve and enhance the local environment for residents and members of the public which had been developed in consultation with local resident groups. The proposed works would be undertaken at a cost of 145,900 with an additional allowance of 14,000 for fees and contingencies and comprised a number of improvements including:-

- The re design and replanting of all existing shrub and tree beds;

- Removal of dense undergrowth to the large wooded area; and

- Improvements to the surface of the kick about area.

The Committee approved the above works and authorised the Executive Director of Neighbourhood Services to undertake the works.

V FINTRY PARK - OPEN SPACE AND PLAY AREA IMPROVEMENTS

Reference was made to Article IV of the minute of meeting of Environment Committee of the 14th March, 2016 when the Executive Director of Neighbourhood Services was remitted to work in partnership with Fintry Community Council to seek external funding and progress the procurement of a new play area for Fintry Park. The report also authorised a contribution of up to 20,000 capital funding from Dundee City Council towards the play area.

There was submitted Agenda Note AN70-2016 advising that, in conjunction with the Fintry Community Council, finalised design proposals had been developed for the creation of a new play area on the site of the old facility.

An invitation to quote was carried out through DCC procurement team for both supply and delivery of play equipment and the civil contract. The most economically advantageous tenders, together with a sum set aside for contingencies were:-

Fintry Community Council had secured external funding of 77,980 and the Council would fund the balance of 20,000 towards the play area as previously agreed.

In addition to the playground project, landscaping improvements, tree planting, installation of furniture and signage was proposed which would enhance the overall visitor experience to the wider park area and complement the play area. These proposed works would be undertaken at an additional cost of 25,000.

The Committee remitted the Executive Director of Neighbourhood Services to carry out these landscape improvements at an additional cost of 25,000 making a total Council contribution of 45,000.

VI GRANTS TO ADULT EDUCATION ASSOCIATIONS 2016/2017

There was submitted Agenda Note AN71-2016 reporting that the undernoted application had been received by the Executive Director of Neighbourhood Services, requesting grant assistance towards administration costs for 2016/2017:-

The Committee:-

(i) approved the above grants;

(ii) remitted to the Executive Director of Neighbourhood Services to deal with future applications; and

(iii) remitted to the Head of Democratic and Legal Services to make appropriate amendments to the Scheme of Delegation of Powers to Officers.

John ALEXANDER, Convener.