City Development Committee - 27/06/2011

At a MEETING of the CITY DEVELOPMENT COMMITTEE held at Dundee on 27th June, 2011.

Present:-

BAILIES

COUNCILLORS

Councillor Will DAWSON, Convener, in the Chair.

The minute of meeting of this Committee of 23rd May, 2011 was held as read.

Unless marked thus * all items stand delegated.

I CITY DEVELOPMENT DEPARTMENT - SERVICE PLAN REVIEW

There was submitted Report No 330-2011 by the Director of City Development reviewing the performance of the City Development Department in relation to its Service Plan 2010/2012 and adding new actions flowing from the review and assessments carried out in the past year.

The Committee agreed to:-

(a) approve the contents of the City Development Department Service Review and instruct the Director of City Development to continue to seek improvement on the level of performance; and

(b) approve the actions identified in the review and instruct the Director of City Development to include these in the Department's Service Plan.

II BUSINESS IMPROVEMENT DISTRICT - APPLICATION FOR DEVELOPMENT GRANT

There was submitted Agenda Note AN97-2011 advising that the Dundee City Traders' Association (DDOne) wished to explore the potential to create a Business Improvement District for Dundee City Centre and intended to apply to the Scottish Government for a Development Grant of 20,000 to help fund the research required to establish the business case for a bid and to consult with the affected businesses. It was reported that the application by DDOne required the support of the City Council prior to its consideration by the Scottish Government and also required match funding for the Development Grant.

The Committee agreed to support the grant application and provide a grant of 20,000 as match funding.

III FORMER MENZIESHILL MULTIS SITE - SITE PLANNING BRIEF

There was submitted Report No 317-2011 by the Director of City Development advising the Committee of the findings of the public consultation on the draft Former Menzieshill Multis Site Planning Brief and seeking approval of the Finalised Brief.

The Committee agreed to:-

(a) note the findings from the public consultation;

(b) approve the Former Menzieshill Multis Site Planning Brief as supplementary planning guidance to the Dundee Local Plan Review 2005 to direct the future development of the site; and

(c) refer the approved Former Menzieshill Multis Site Planning Brief to the Development Management Committee as a relevant material planning consideration.

IV WHITFIELD SITE 6 - SITE PLANNING BRIEF

There was submitted Report No 315-2011 by the Director of City Development advising the Committee of the findings of the public consultation on the draft Whitfield Site 6 Planning Brief and seeking approval of the Finalised Brief.

The Committee agreed to:-

(a) note the findings from the public consultation;

(b) approve the Whitfield Site 6 Site Planning Brief as supplementary planning guidance to the Dundee Local Plan Review 2005 to direct the future development of the site; and

(c) refer the approved Site Planning Brief to the Development Management Committee as a relevant material planning consideration.

V NON-DOMESTIC PERMITTED DEVELOPMENT RIGHTS

There was submitted Report No 283-2011 by the Director of City Development seeking confirmation of the views of the Council in response to the Consultation Paper on "Non Domestic Elements of the Town and Country Planning (General Permitted Development) (Scotland) Order 1992", issued by the Scottish Government in March 2011, and asking the Committee to authorise the Director of City Development to issue the response to the Scottish Government by 1st July, 2011.

The Committee agreed to:-

(a) endorse the report as the Council's formal response to the consultation paper; and

(b) authorise the Director of City Development to issue the response, as set out in Appendix A to the report, to the Scottish Government by 1st July, 2011.

VI IMPROVING CHOICE IN VERIFICATION OF BUILDING STANDARDS - CONSULTATION BY SCOTTISH GOVERNMENT

There was submitted Report No 278-2011 by the Director of City Development advising of the response sent out by the Director of City Development on behalf of the City Council, to the Scottish Government Consultation Document on "Improving Choice in Verification of Building Standards".

The Committee noted the response as detailed in Appendix 1 to the report.

VII TAYPLAN GOVERNANCE REPORT

Bailie Wallace and Councillors Will Dawson and Bowes declared a non-financial interest in this item by virtue of their membership of TAYplan.

There was submitted Report No 279-2011 by the Director of City Development seeking ratification of proposed changes to the governance of TAYplan. The Committee agreed to ratify the TAYplan Joint Committee's decision to approve the changes to the governance of TAYplan in respect of the Scheme of Delegation, the Financial Regulations and the Minute of Agreement (subject to the agreed amendment) between the four constituent Councils, as set out in Appendix 1 to the report.

VIII ROAD SAFETY PROGRESS REPORT

There was submitted Report No 291-2011 by the Director of City Development advising the Committee of the progress made in reducing road accident casualties in Dundee.

The Committee noted that:-

(a) progress had been made in achieving the UK Government 2010 reduction targets for road accident casualties on the local road network; and

(b) the Scottish Government had set new road safety targets for 2015 and 2020 through the 2009 publication, Road Safety Framework "Go Safe on Scotland's Roads - It's Everyone's Responsibility".

IX ROAD SAFETY SCHEMES - IMPLEMENTATION 2011/2012

There was submitted Report No 292-2011 by the Director of City Development seeking approval for a programme of road safety measures to be implemented at locations in the city.

The Committee approved the implementation of the Road Safety Schemes as set out in Appendix B to the report.

X DOUGLAS STREET, DUNDEE - STOPPING-UP

There was submitted Report No 251-2011 by the Director of City Development regarding the necessity to stop-up and remove from the list of public roads a length of footway within Douglas Street utilising the powers of the Town and Country Planning (Scotland) Act 1997.

The Committee approved the preparation of a Stopping-Up Order to stop-up a length of footway in Douglas Street, in order to accommodate a new development following planning consent.

XI TRAFFIC ORDERS

There was submitted Agenda Note AN98-2011 by the Director of City Development relative to the undernoted proposed Traffic Orders:-

(a) DUNDEE CITY COUNCIL (CENTRAL WATERFRONT - PHASE II) (VARIATION OF REGULATIONS) ORDER 2011

Reference was made to Article VII of the minute of meeting of this Committee of 24th January, 2011, wherein the Committee authorised the preparation of an Order to allow for the Waterfront Masterplan to be implemented facilitating the next stage of the redevelopment of Dundee Central Waterfront.

It was reported that the proposed Order was duly drafted and, during the statutory consultation period, no adverse comments were received. The Order was subsequently advertised and no objections were received.

The Committee therefore agreed to make the Order, as advertised.

(b) DUNDEE CITY COUNCIL (CENTRAL WATERFRONT PHASE 2) (YEAMAN SHORE, DUNDEE) (REVOCATION OF ONE-WAY) ORDER 2011

Reference was made to Article V of the minute of meeting of this Committee of 28th February, 2011, wherein the Committee authorised the preparation of an Order to allow for the Waterfront Masterplan to be implemented facilitating the next stage of the redevelopment of Dundee Central Waterfront.

It was reported that the proposed Order was duly drafted and, during the statutory consultation period, no adverse comments were received.

The Committee therefore authorised formal publication of the Order.

(c) DUNDEE CITY COUNCIL (GROVE ACADEMY) (ONE-WAY AND VARIATIONS TO WAITING RESTRICTIONS) ORDER 2011

Reference was made to Article X of the minute of meeting of this Committee of 24th January, 2011, wherein the Committee authorised the preparation of an Order to allow for increased vehicular movement in the area, which was expected, due to Eastern Primary School relocating to Grove Academy at the beginning of the 2011/2012 school year.

It was reported that the proposed Order was duly drafted and, during the statutory consultation period, no adverse comments were received.

Thereafter, the Order was advertised and three objections were received, two relating to the Variation of Waiting Restrictions Order and one in relation to the One-Way Order.

The Committee agreed to make the Order, subject to the deletion of the provisions relating to the One‑Way Order, which was to be postponed whilst negotiations were progressed with the objector.

XII NEW ROADS - ROAD CONSTRUCTION CONSENTS

There was submitted Agenda Note AN99-2011, making reference to Article IV of the minute of meeting of the Policy and Resources Committee on 27th April, 2009, wherein the Committee delegated the grant of road construction consent to the Director of City Development subject to any consents granted being reported to the City Development Committee as soon as practicable thereafter.

It was reported that the undernoted applications had been submitted and the Director of City Development had approved the applications subject to conditions which had been agreed with the applicants:-

XIII DEMOLITION OF BATHING SHELTER, BROUGHTY FERRY

There was submitted Agenda Note AN105-2011, advising that the Director of Leisure and Communities had requested that the above mentioned shelter be demolished before the end of June, prior to the start of the Summer season.

Tenders had been invited and it had been recommended that the lowest offer from Gowrie Contracts Ltd, in the sum of 4,780, be accepted, to which required to be added allowances amounting to 16,178, giving a total of 20,958.

In view of the timescales involved, the Director of City Development, following consultation with the Convener and Group Spokespersons, had approved acceptance of this offer.

The Committee noted accordingly.

XIV TENDERS RECEIVED BY CITY ARCHITECTURAL SERVICES OFFICER

There was submitted Report No 327-2011 by the City Architectural Services Officer advising of tenders received in respect of the undernoted projects:-

(a) VARIOUS COUNCIL PROPERTIES - SERVICING AND MAINTENANCE OF KILNS

The Committee agreed to accept a negotiated offer from Alisdair Kettles, Pottery Supplies, Milnathort, in the sum of 4,275, to which required to be added allowances amounting to 428, giving a total of 4,703.

(b) VARIOUS COUNCIL PROPERTIES - INSTALLATION AND TESTING OF ELECTRICAL INSTALLATIONS (AREA 1)

The Committee agreed to accept the lower offer from McGill Electrical Ltd, Dundee, in the sum of 105,829, to which required to be added allowances amounting to 13,755, giving a total expenditure of 119,584.

(c) VARIOUS COUNCIL PROPERTIES - INSPECTION AND TESTING OF ELECTRICAL INSTALLATIONS (AREA 2)

The Committee agreed to accept the lowest offer from McGill Electrical Ltd, in the sum of 112,190, to which required to be added allowances amounting to 12,623, giving a total of 124,813.

(d) VARIOUS COUNCIL PROPERTIES - INSPECTION - TESTING OF ELECTRICAL INSTALLATIONS (AREA 3)

The Committee agreed to accept the lowest offer from McGill Electrical Ltd, Dundee, in the sum of 51,042, to which required to be added allowances amounting to 5,182, giving a total of 56,224.

(e) VARIOUS COUNCIL PROPERTIES - INSTALLATION AND TESTING OF ELECTRICAL INSTALLATIONS (AREA 4)

The Committee agreed to accept the lowest offer from McGill Electrical Ltd, Dundee, in the sum of 74,528, to which required to be added allowances amounting to 7,647, giving a total of 82,175.

XV TENDERS RECEIVED BY CITY ENGINEER

Councillors Bowes, Will Dawson and Gordon declared a non-financial interest in this item by virtue of their membership of TACTRAN.

There was submitted Report No 319-2011 by the City Engineer, advising of tenders received in respect of Dundee Port Access Improvements.

The Committee agreed to accept the lower offer from Carrillion Construction Ltd, in the sum of 956,913.02, to which required to be added allowances amounting to 1,053,826.08, giving a total of 2,010,740.

XVI DUNDEE PORT ACCESS IMPROVEMENTS - NETWORK RAIL BRIDGE AGREEMENT AND TRANSPORT SCOTLAND AGREEMENT

Councillors Bowes, Will Dawson and Gordon declared a non-financial interest in this item by virtue of their membership of TACTRAN.

There was submitted Agenda Note AN111-2011, advising that, in order to progress to the construction stage of the above mentioned project, Network Rail required Dundee City Council to enter into a specific Bridge Agreement with them for the replacement of the weight restricted bridge at Stannergate. Similarly, in order to carry out the required junction improvement works to the trunk road at Greendykes Road, Transport Scotland required Dundee City Council to enter a specific Road Agreement with them.

The Committee gave authority to the Depute Chief Executive (Support Services) to agree terms and conditions with Network Rail and Transport Scotland, in consultation with the City Engineer and Director of Finance, and to sign the Agreement on behalf of the Council.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.

XVII COMMERCIAL LEASES

There was submitted Report No 321-2011 detailing commercial leases in respect of the undernoted properties:-

Unit 24, Mid Wynd

Unit 3, Slessor Court, Claverhouse Industrial Park

Unit 10, Miln Street

Unit 11, Peddie Street

113 Pitkerro Road/145 Kingsway East

Unit 11, Marybank Lane

Ice Cream Van Stance, Castle Green, Broughty Ferry

Unit 3, Mid Wynd

205, 207, 209 and 211 Hilltown

Ground at Graham Street

Unit 15, Peddie Street

The Committee noted and approved the leases on the terms and conditions detailed in the report.

XVIII RENT REVIEWS

There was submitted Report No 320-2011 detailing rent reviews in respect of the undernoted properties:-

133 Pitkerro Road/145 Kingsway East

0.7 Acre Site at Piper Street

7-11 Haldane Avenue

Unit 6, Peddie Street

Ground at Graham Street

Offices 1 and 2, 2nd Floor, 18 Dock Street

137-139 Pitkerro Road

The Committee noted and approved the rent reviews on the terms and conditions detailed in the report.

XIX SITE SHARE OF TELECOMMUNICATIONS APPARATUS, THE LAW, DUNDEE

There was submitted Agenda Note AN100-2011 advising of a provisional agreement reached for site share of telecommunications apparatus at a site on the Law.

The Committee noted that the Director of City Development, following consultation with the Convener and Spokespersons for the other groups, had approved the agreement on the terms and conditions detailed in the note.

XX DUNDEE ICE ARENA, CAMPERDOWN LEISURE COMPLEX, DUNDEE

Bailie Scott and Councillors Duncan, Ross and McCready declared a non-financial interest by virtue of their membership of the Dundee Ice Arena Board.

There was submitted Agenda Note AN101-2011, advising that, following consultation with the Convener and Spokespersons for the other groups, the Director of City Development had approved the extension of the lease to Dundee Ice Arena on the terms and conditions detailed in the note.

The Committee noted accordingly.

XXI CARNIVAL, RIVERSIDE PARK, DUNDEE

There was submitted Agenda Note AN102-2011 advising that, following consultation with the Convener and Spokespersons for the other groups, the Director of City Development had given consent to operate a carnival at Riverside Park from 27th June to 17th July, 2011 on the terms and conditions detailed in the note.

The Committee noted accordingly.

XXII FESTIVAL, HILLTOWN PARK, DUNDEE

There was submitted Agenda Note AN103-2011 by the Director of City Development relative to a request to occupy a site within Hilltown Park, Dundee.

The Committee approved the request on the terms and conditions detailed in the note.

XXIII OUTCOME OF LOCAL BUS SERVICE TENDERING

Councillor Gordon declared a non-financial interest in this item by virtue of being employed by National Express Dundee, and left the Chamber during its consideration.

There was submitted Report No 325-2011 by the Director of City Development detailing the outcome of the local bus service procurement exercise that was undertaken in May/June 2011.

The Committee approved the award of local bus service contracts as detailed in Appendix 1 to the report.

Will DAWSON, Convener.