Housing, Dundee Contract Services And Environment Services Committee - 28/04/2008

At a MEETING of the HOUSING, DUNDEE CONTRACT SERVICES AND ENVIRONMENT SERVICES COMMITTEE held at Dundee on 28th April, 2008.

Present:-

BAILIES

COUNCILLORS

Bailie George REGAN, Convener, in the Chair.

The minute of meeting of this Committee of 14th April, 2008 was held as read.

Unless marked thus * all items stand delegated.

I MODERNISATION OF THE COUNCILS SHELTERED HOUSING SERVICE

There was submitted Report No 210-2008 by the Director of Housing detailing a strategy to assist the modernisation of Dundee City Council's sheltered housing service.

The Convener, seconded by Councillor Gordon, moved that the Committee:-

(i) endorse the Sheltered Housing Strategy outlined in the report; and

(ii) note that the Director of Housing would progress the necessary establishment changes contained in the report.

As an amendment, Councillor Black, seconded by Councillor Fordyce, moved that the Committee:-

(i) agree to defer consideration of this report until the completion of the consultation process set out in Appendix 3;

(ii) request the Director of Housing to report the views of consultees to the Housing, Dundee Contract Services and Environment Services Committee; and

(iii) request the Director of Housing to have regard to the views expressed by consultees when re-submitting this report to the Housing, Dundee Contract Services and Environment Services Committee.

On a division, there voted for the motion - the Convener, Lord Provost Letford, Bailies Wright, Wallace, Scott and Borthwick, and Councillors Keenan, Asif, Bidwell, Ferguson, Gordon, McCready, Morrow, Macpherson, Dick and Hay (16); and for the amendment - Bailie Sawers and Councillors Guild, Black, Bowes, Duncan, Fordyce, Hunter, Lynn, Roberts and Ross (10) - whereupon the motion was declared carried.

II CAPITAL PLAN 2008/2011 - HOUSING FOOTPATH REPAIRS

On a reference to Article II of the minute of meeting of the Planning and Transport Committee of 8th May, 2006 and Article I of the minute of meeting of the Housing Committee of 15th May, 2006, the Director of Planning and Transportation and the Director of Housing submitted Joint Report No 203-2008 updating the Committee on progress with the City-wide project to improve the condition of housing footpaths through the implementation of various repair programmes and seeking authority to carry out further programmes of footpath programmes of footpath repairs over the period 2008/2011.

The Committee agreed to:-

(i) note the content of the report and agree the prioritisation of Housing areas to be targeted for footpath upgrading as described in the report; and

(ii) to authorise the City Engineer to have this work undertaken under the Maintenance Partnership Agreement with Tayside Contracts.

III ENERGY ACTION SCOTLAND - ANNUAL MEMBERSHIP

There was submitted Agenda Note AN79-2008 requesting the Committee to authorise the Director of Housing to renew annual membership of Energy Action Scotland (EAS) at a cost of 165 plus VAT to be funded from the Housing Revenue Account.

The Committee approved accordingly.

IV MEMBERSHIP OF SHON

There was submitted Agenda Note AN80-2008 requesting authority for the Director of Housing to renew membership of the Scottish HECA Officers' Network (SHON) at a cost of 300 plus VAT per annum.

The Committee approved accordingly.

V TENANTS INFORMATION SERVICE ANNUAL CONFERENCE - INVOLVING TENANTS - THE ROAD TO SUCCESS - BEARDMORE HOTEL, CLYDEBANK- 14TH AND 15TH JUNE, 2008

There was submitted Agenda Note AN90-2008 recommending that the Housing Department send up to six tenant representatives to the above conference.

The Committee approved accordingly.

VI PURCHASE OF ROAD SWEEPING VEHICLE

There was submitted Report No 224-2008 by the Head of Waste Management requesting the Committee to authorise the purchase of a road-sweeping vehicle to be used for street/road sweeping by the Waste Management Department.

The Committee agreed:-

(i) to accept the offer from Applied Sweepers Ltd, Falkirk for the supply of a Leyland Daf/Merlin road sweeping vehicle amounting to 81,817; and

(ii) to note that the vehicle would be procured via the Scotland Excel Heavy Vehicle Framework contract.

VII PURCHASE OF SHREDDER PARTS

There was submitted Report No 227-2008 by the Head of Waste Management seeking authority for the purchase of shredder parts for use in the recycling equipment at Baldovie Waste Processing Plant within the Waste Management Department.

The Committee agreed to accept the offer to supply replacement cutters, spacers, pinions and bull gears totalling 49,437.50 from specialist suppliers, Ulster Engineering Ltd.

VIII PURCHASE OF END OF LEASE VEHICLES

There was submitted Agenda Note AN81-2008 requesting approval for the purchase of 19 vehicles, all of which had run the full lease period and were available for sale. The cost of purchase from the lease company totalled 145,000 and the vehicles were all maintained and in good order and would be able to provide a further year's service, after which, they could be put to auction and all receipts put towards the Waste Department's vehicle purchase budget for 2009/2010.

IX TENDERS RECEIVED

There was submitted Report No 250-2008 by the City Architectural Services Officer giving details of offers received for the undernoted contracts:-

(a) MAGDALENE KIRKTON 4TH DEVELOPMENT - HEATING REPLACEMENT, KITCHEN AND BATHROOM UPGRADE

The Committee agreed to accept a partnering project with McGill Electrical Ltd, Dundee amounting to 1,336,300, together with the undernoted allowances:-

Making a total expenditure of 1,460,633.

(b) WEST KIRKTON 1ST DEVELOPMENT - ROOF RENEWALS

The Committee agreed to accept a negotiated contract with Andrew Shepherd Construction Ltd, Forfar amounting to 181,591.21, together with allowances of 1,428 for CDM Co-ordinator and 11,643 for professional services, making a total expenditure of 194,662.21.

(c) HAPPYHILLOCK NORTH DEVELOPMENT - HEATING REPLACEMENT, KITCHEN AND BATHROOM UPGRADE

The Committee agreed to accept a partnering project with Dundee Contract Services amounting to 853,886, together with the undernoted allowances:-

Making a total expenditure of 1,022,785.

(d) VARIOUS ADDRESSES - CONTROLLED ENTRIES 2008/2009

The Committee agreed to accept a partnering project with McGill Electrical Ltd, Dundee amounting to 131,808.59, together with allowances of 50,000 for electrical services and 13,871 for professional services, making a total expenditure of 195,679.59.

X OFFICERS APPROVAL - TENDERS RECEIVED - ARBROATH ROAD ROOF REPLACEMENTS

There was submitted Agenda Note AN82-2008 reporting for the information of the Committee that in view of the timescales involved, the Director of Housing and the City Architectural Services Officer, after consultation with the Depute Convener and Spokespersons of the Other Groups, agreed to accept a negotiated contract with Dundee Contract Services for roof replacements at 27, 29 and 31 Arbroath Road amounting to 61,902.83, together with allowances of 754 for CDM Co-coordinator and 6,975 for professional services, making a total expenditure of 69,631.83.

XI OFFICERS APPROVAL - TENDERS RECEIVED - CRAIGOWAN SHELTERED HOUSING WARDENS CALL REPLACEMENT

There was submitted Agenda Note AN83-2008 reporting for the information of the Committee that in view of the timescales involved, the Director of Housing and the City Architectural Services Officer, after consultation with the Leader of the Administration and Spokespersons of the Other Groups, agreed to accept a partnering project with McGill Electrical Ltd for Craigowan Sheltered Housing Warden's Call Replacement amounting to 94,000, together with allowances of 924 for CDM Co-ordinator and 10,124 for professional services, making a total expenditure of 105,048.

George REGAN, Convener.