Housing, Dundee Contract Services And Environment Services Committee - 25/02/2008

At a MEETING of the HOUSING, DUNDEE CONTRACT SERVICES AND ENVIRONMENT SERVICES COMMITTEE held at Dundee on 25th February, 2008.

Present:-

BAILIES

COUNCILLORS

Bailie George REGAN, Convener, in the Chair.

The minute of meeting of this Committee of 11th February, 2008 was held as read.

Unless marked thus * all items stand delegated.

I WHITFIELD REGENERATION - PROJECT BOARD

This item was withdrawn.

II HOME ENERGY CONSERVATION ACT (HECA) FIFTH PROGRESS REPORT 2005/2007

There was submitted Report No 114-2008 by the Director of Housing seeking approval for the Home Energy Conservation Act (HECA) Fifth Progress Report to be submitted to the Scottish Government.

The Committee approved the report and noted that the City Council had achieved the UK Government objectives of around 30% reduction in CO2 emissions and energy use by 2010.

III SCOTTISH GOVERNMENT VIOLENCE AGAINST WOMEN FUND AND MULTIPLE AND COMPLEX NEEDS INITIATIVE

There was submitted Agenda Note AN33-2008 advising that in December 2007, the Scottish Government had announced the next round of funding under the Violence Against Women Funding Stream and that applications could be made by the Local Authority to fund new work for a period of up to three years (2008/2011).

The Committee noted that the Co-ordinator for domestic abuse (based within the Housing Department) was developing an application to this fund to increase the capacity of the Dundee Domestic Abuse Forum's support team.

The Committee further noted that the Scottish Government had also announced an extension to the Multiple and Complex Needs Initiative (funded by the Social Inclusion Division). This fund supported the Tayside Domestic Abuse and Substance Misuse Project which was located within the Housing Department. The Project had submitted a bid to extend the work of the project for a further nine months (until 31st December, 2008), which would cover the costs of continued employment of the project Development Worker.

IV REGISTRATION OF TENANTS ORGANISATIONS - HOUSING (SCOTLAND) ACT 2001 (THE ACT)

There was submitted Agenda Note AN34-2008 reporting that a request to be registered as a tenant organisation had been received from Dundee West Communities Association.

The Committee agreed that the application be approved.

V CONTRACT SERVICES FINANCIAL OPERATING STATEMENT AND OPERATIONAL PERFORMANCE FOR THE NINE MONTHS ENDED 31ST DECEMBER, 2007

There was submitted Joint Report No 127-2008 by the Head of Finance and Director of Contract Services on the financial position and operational performance of Contract Services for the nine months ended 31st December, 2007.

The Committee agreed:-

(i) to note the current financial position and operational performance of Contract Services; and

(ii) to note that the statutory requirement of break even for the third year of the current three year rolling period, which commenced at the start of the financial year 2005/2006, should be exceeded by Contract Services.

VI SUPPLY OF NEW GROUNDS MAINTENANCE PLANT 2007/2008

There was submitted Report No 117-2008 by the Director of Contract Services seeking authorisation for the purchase of new Grounds Maintenance Plant required by Contract Services for the financial year 2007/2008.

The Committee agreed to accept the lowest offer from Alpha Plus (Scotland) Ltd for two new Power Take-Off operated power collectors amounting to 19,456.

VII MARCHBANKS CIVIC AMENITY SITE - PERMANENT FRIDGE STORAGE FACILITY

There was submitted Agenda Note AN35-2008 by the Head of Waste Management advising that proposals had been prepared to install a concrete slab for the storage of fridges prior to recycling at the Marchbanks civic amenity site.

Authority was sought for the City Engineer to be instructed to include this work within the existing Partnership Agreement with Tayside Contracts for delivering the road maintenance and minor road works service.

The Committee agreed to extend the Partnering Agreement with Tayside Contracts for this concrete slab work up to a value of 16,000, including professional fees. The Committee noted that the Depute Chief Executive (Finance) had advised that the expenditure could be met from the Waste Management Capital Programme 2007/2008.

VIII TENDERS RECEIVED

There was submitted Report No 138-2008 by the City Architectural Services Officer giving details of offers received for the undernoted contracts:-

(a) MAINS OF FINTRY 4TH DEVELOPMENT - ROOF REPLACEMENT PHASE 3

The Committee agreed to accept a negotiated contract with Dundee Contracts amounting to 86,323.84, together with allowances of 918 for CDM Co-ordinator and 7,924 for professional services, making a total expenditure of 95,165.84.

(b) ARBROATH ROAD - ROOF REPLACEMENTS

This item was withdrawn.

(c) INDIVIDUAL HOUSES 2008/2009 - HEATING INSTALLATION, ELECTRICAL UPGRADE, KITCHENS AND BATHROOMS

The Committee agreed to accept a partnering project with McGill Electrical Ltd amounting to 73,250, together with allowances of 11,750 for professional services and 15,000 for other allowances, making a total expenditure of 100,000.

(d) MENZIESHILL 11TH DEVELOPMENT - ROOF AND RENDER RENEWAL

The Committee agreed to accept a negotiated contract with Andrew Shepherd Construction Ltd amounting to 348,527.43, together with allowances of 2,114 for CDM Co-ordinator and 21,488 for professional services, making a total expenditure of 372,129.43.

IX WEST KIRKTON 1ST DEVELOPMENT ROOF REPLACEMENT - EXTENSION TO CONTRACT

On a reference to Article II of the minute of meeting of the Housing Committee of 16th April, 2007. the City Architectural Services Officer submitted Report No 140-2008 requesting approval to extend the existing contract with Andrew Shepherd Ltd.

The Committee agreed to extend the existing contract and incur additional expenditure of approximately 54,000.

George REGAN, Convener.