Policy And Resources Committee - 12/06/2006
At a MEETING of the POLICY AND RESOURCES COMMITTEE held at Dundee on 12th June, 2006.
Present:-
Lord Provost John R LETFORD |
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BAILIES
C D P FARQUHAR |
Neil I C POWRIE |
Bruce D MACKIE |
Helen WRIGHT |
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Ian BORTHWICK |
COUNCILLORS
Jill SHIMI |
Helen DICK |
Christina ROBERTS |
Kevin KEENAN |
Nigel DON |
Jim BARRIE |
George REGAN |
Bob DUNCAN |
Will DAWSON |
Fiona M GRANT |
Richard BEATTIE |
Elizabeth F FORDYCE |
Christopher HIND |
Andrew DAWSON |
Roderick A J WALLACE |
Joe MORROW |
Willie W SAWERS |
Charles A WEBSTER |
Fraser MACPHERSON |
Joe FITZPATRICK |
Derek J SCOTT |
Councillor Jill SHIMI, Convener, in the Chair.
The minute of meeting of this Committee of 15th May 2006 was held as read.
Unless marked thus * all items stand delegated.
I COMMUNITY REGENERATION FUND SMALL GRANTS ALLOCATION 2006/2007
There was submitted Report No 360-2006 by the Assistant Chief Executive (Community Planning) and the Director of Leisure and Communities relative to the above.
The Committee noted the process for allocating small grants through the Local Community Regeneration Forums as agreed by the Dundee Partnership and endorsed the funding arrangements detailed below:-
Project Title |
Project Description |
Grant Award |
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Menzieshill Playscheme, Menzieshill Community Centre Management Group, (Kidzone - Children's Work) |
To provide a programme of holiday activities for 5-11 year olds during summer and autumn |
2,200 |
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Menzieshill Out of School Care Club, Menzieshill Community Centre |
Contribution towards excursions for children aged 5-12 years |
1,200 |
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Lochee Job Shop, Leisure and Communities |
Contribution to running of job shop at Lochee Library and Community Office |
225 |
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Community Health Walking Group, Dundee Healthy Living Initiative |
To train local people as Health Walk Leaders |
560 |
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Showcase the Street, Leisure and Communities |
To purchase 26 memberships for young people to participate in dance/drama/vocal/ media classes |
2,000 |
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Project Title |
Project Description |
Grant Award |
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Funtime Summer Activities, Kirkton Community Support |
To bring together over 300 participants for social and educational activities with other families within the Kirkton community |
1,000 |
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Shebang Fun Day (St Mary's Family Fun Day) |
Contribution to cover costs of St Mary's Funday event |
1,500 |
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Kirkton Community Centre Local Management Group |
To cover cost of children's rides/ entertainment at Kirkton Festival |
700 |
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Hilltown Festival Committee |
To facilitate a community festival event taking place in Hilltown Park on 26th August 2006 |
3,000 |
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Access to Learning, Leisure and Communities |
To facilitate a "Multi-Cultural Open Day" on 6th July 2006 |
661 |
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Stobswell Forum |
To provide stages, marquees, toilets and entertainment at Celebration in the Park 2006 |
5,000 |
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Mid Craigie & Linlathen Festival |
Costs towards organising annual community festival |
2,000 |
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Douglas Summer Festival |
Costs towards organising annual community festival |
2,000 |
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Learning Around Project/Lend a Hand |
Costs to enable provision of a DIY skills course for 10 local people |
2,223 |
II COMMUNITY REGENERATION FUND ALLOCATION OF RESOURCES 2006/2007
There was submitted Report No 358-2006 by the Assistant Chief Executive (Community Planning) and Director of Leisure and Communities relative to the above.
The Committee noted the process for allocating funding through the Local Community Regeneration Forums as agreed by the Dundee Partnership and endorsed the funding proposals detailed below:-
Project Title/Applicant |
Description |
Grant Award |
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Community Transport Association, Dundee Community Transport Association |
Fund a part-time worker for 1 year, to promote an integrated, accessible and sustainable transport service for clients |
5,594 |
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Douglas Environmental Improvement, Housing Department |
To remove perimeter fencing, supply paint, galvanised trip rail and access gate |
56,891 |
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Dreamcatchers Project, Circles Around Dundee |
Staff to facilitate, provide administration and deliver training. To employ individuals with learning disabilities and/or autism as co-trainers, office rental and expenses, training for staff, service users and committee members |
5,970 |
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Peer Education Project, Leisure & Communities |
Additional funding to cover costs of event for Peer educators |
6,000 |
Project Title/Applicant |
Project Description |
Grant Award |
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Women's Aid, Dundee Women's Aid |
To reach the "hidden" women and children that are not currently accessing support |
32,200 |
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North East Summer Provision for Under 12s, North East Development Team |
To purchase resource packs for use by providers of children's and youth work over the summer and autumn programmes |
3,300 |
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Fintry Library Community Garden, Fintry Library |
To transform a small area adjacent to the Fintry Library into a useable space with a garden area |
2,200 |
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Self Defence for Young People, Braeview Academy |
Instructor costs to provide a pilot course for 12 young people on martial arts |
225 |
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Whitfield Summer Initiative, Youth Team Finmill |
Resources for youth workers to deliver a personal development programme to young people who have been identified as being involved in offending or anti-social behaviour |
500 |
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FLICK Community Project |
To purchase new equipment for this existing project for 12-16 year olds |
500 |
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North East Youth Capacity Project |
To fund a full-time worker for a 6 month pilot period to set up and facilitate youth capacity groups |
13,052 |
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Dance/DJ Project, Factory Skatepark |
To run a weekly art and dance/DJ based project at the Factory Skatepark |
480 |
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Summer Programme for Under 12s, Douglas Community and Library Centre |
To provide Under 12s provision, throughout July 2006, offering a three week programme, 3rd-21st July 2006. To include sports based activities, art, music, recycling projects, health eating and excursions |
2,290 |
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Summer Holiday Programme, Mid Craigie and Linlathen Under 12s |
To provide a six week programme of summer activities for children and families living in the Mid Craigie and Linlathen areas |
4,000 |
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Midlin Youth Summer Programme, Hub Library & Learning Centre |
To provide a programme of activities for young people in the Mid Craigie and Linlathen areas. The target age group will be 12-20 years of age, providing outdoor educational activities and sports events. |
4,400 |
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Summer Activities for Young People 2006, Douglas Community and Library Centre |
To provide a programme of activities including diversionary activities, workshops and excursions for young people aged 11-16 years resident in Douglas |
4,160 |
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Project Title/Applicant |
Project Description |
Grant Award |
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Multi Sports Activities for Under 12s, Douglas Community & Library Centre |
To provide six week taster sessions, focusing on various team games including football, basketball, netball, indoor hockey, fitkids (body combat/kickboxing) and many more |
2,325 |
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Boomerang Club, Douglas Community and Library Centre |
To provide a programme of summer activities for children whilst parents at work, covering a four week period |
1,500 |
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Showcase the Street, Douglas Community and Library Centre |
To provide yearly membership for young local people to access dance/media.theatre venue |
1,536 |
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The Factory Skatepark |
To provide reduced membership, entrance fees and free equipment hire for young people |
12,200 |
III DUNDEE VOLUNTARY ACTION - COUNCIL LEAD DEPARTMENT
There was submitted Agenda Note AN212-2006 intimating that the Social Work Department and Communities Department had both been represented on the Management Committee of Dundee Voluntary Action and the lead department for the purposes of assessing annual grant and liaison with Dundee Voluntary Action had been the Social Work Department.
However, more recently the balance of functions of Dundee Voluntary Action had shifted more towards those carried out by the Leisure and Communities Department and having reviewed relationships, it was recommended that the lead department role should be transferred from Social Work to Leisure and Communities.
It was noted that the Leisure and Communities Department would continue to maintain the Directory of Voluntary Organisations and the Social Work Department would continue to be the primary department with whom core sector contracts were negotiated.
The Committee approved accordingly.
IV HOUSING CAPITAL ESTIMATES 2006-2009
There was submitted Report No 343-2006 by the Director of Housing relative to the above.
The Committee:-
(i) approved the Housing Capital Budget for 2006/07, 2007/08 and 2008/09;
(ii) approved the action as detailed in paragraph 6 of the report;
(iii) Instructed the City Architectural Services Officer and City Engineer, in conjunction with the Director of Housing, to invite offers for the projects included in these Capital and Planned Maintenance estimates, and authorised the Director of Housing, City Architectural Services Officer and City Engineer to implement alternative methods of procurement with contractors where these were necessary to achieve the value for money that would be required to meet the Scottish Housing Quality Standard; and
(iv) authorised the Director of Housing to accept offers as detailed in paragraph 6.3 of the report.
V INFORMATION TECHNOLOGY DIVISION SERVICE PLAN - PERFORMANCE REPORT
There was submitted Report No 382-2006 by the Head of Information Technology reporting the performance for the year ended 31st March, 2006 in accordance with the Information Technology Division Service Plan 2003-2007.
The Committee approved accordingly.
VI RECESS SUB-COMMITTEE
There was submitted Agenda Note AN213-2006 intimating that the Council's Recess commenced on 1st July, 2006 and ended on 13th August, 2006.
The Committee agreed that in order to facilitate the smooth continuous conduct of the Council's business, a Recess Sub-Committee of the Council be set up to deal with matters of an urgent nature which the Chief Executive or Depute Chief Executive (Support Services) believed could not wait for the next ordinary meeting of the Committee concerned during that period and that its operating arrangements be as follows:-
(i) Membership - Two members of the Administration, two members of the SNP Group, one member of the Conservative Group;
(ii) Chair - Leader of the Administration and Depute Chair - Deputy Leader of the Administration;
(iii) Substitutes - in terms of Standing Order No 46(3) it shall be competent for substitutions to be intimated and effected for individual meetings;
(iv) Quorum - three members;
(v) Dates - to be arranged on a Monday when required;
(vi) Remit - to deal with any urgent business arising during the recess period;
(vii) Power - full delegated powers to deal with business laid before it.
VII LOCAL CODE ON CORPORATE GOVERNANCE
On a reference to Article III of the minute of meeting of this Committee of 13th May 2002, there was submitted Report No 62-2006 by the Chief Executive relative to the above.
The Committee noted the implementation of the recommendations previously reported to this Committee and approved the updated Local Code of Corporate Governance appended to the report.
VIII SUPPLY OF IT EQUIPMENT -GCAT
There was submitted Report No 359-2006 by the Head of Information Technology providing details of IT equipment purchased under the GCAT Government procurement scheme.
The Committee:-
(i) noted the IT purchases amounting to 421,248 for the period 7th April to 24th May, 2006; and
(ii) approved ongoing engineering costs of 13,469 per annum.
IX BEST VALUE IMPROVEMENT PLAN - REVIEW OF THE COUNCIL'S STRUCTURE
On a reference to Article X of the minute of meeting of this Committee of 17th October, 2005, there was submitted Report No 338-2006 by the Chief Executive regarding a review of the Council Structure to ensure a better fit with Corporate Objectives, the needs of service users and organisational efficiencies.
The Committee agreed that the Council Structure be reviewed by the new Administration after the Local Government Elections in May 2007 based on a continual review of Council structures being operated by local authorities throughout Scotland.
X COUNCIL PLAN 2003-2007 - PROGRESS REPORT
On a reference to Article I of the minute of meeting of this Committee of 20th October, 2003, there was submitted Report No 346-2006 by the Assistant Chief Executive (Community Planning) reporting on progress to date with the objectives, projects and reviews contained in the Council Plan 2003-2007.
The Committee:-
(i) noted the contents of the report, including the tables detailing the progress made on the Council Plan 2003-2007; and
(ii) agreed that, as part of the commitment to Public Performance Reporting, information on progress be added to the copy of the Council Plan which appeared on the Council website, and copies of this report be made available to partner organisations and local groups on request.
XI DUNDEE SUSTAINABLE DEVELOPMENT GUIDE FOR CONSTRUCTION AND SUSTAINABLE CONSTRUCTIONPROFILE
There was submitted Report No 392-2006 by the City Architectural Services Officer advising the Committee on the contents of the Dundee Sustainable Development Guide for Construction and the Sustainable Construction Profile.
The Committee recommended that:-
(i) the Dundee Sustainable Development Guide for Construction and the Sustainable Construction Profile be included on the Council website;
(ii) it be remitted to the Planning and Transportation Department to issue copies of the Guide and Profile to prospective Developers or refers them to the website;
(iii) the list of Developers Agents currently held by the Council be contacted and provided with copies of the Guide and Profile for future reference and use;
(iv) any completed profiles be logged by the Architectural Services Division and a database of sustainable initiatives proposed by Developers be compiled; and
(v) a further report on progress be submitted to Committee for consideration in approximately one year.
XII FOLLOWING THE PUBLIC POUND
On a reference to Article IV of the minute of meeting of the Finance Committee of 14th June 1999, there was submitted Report No 61-2006 by the Depute Chief Executive (Finance) updating the Council's Guidance on Funding External Bodies and Following the Public Pound.
The Committee noted the excellent performance of the Council in being only one of nine Councils to obtain a high overall performance level in the Audit Scotland report "Following the Public Pound - A Follow up report". Only three of the other 32 Scottish Councils had obtained higher gradings.
The Committee approved the improvements suggested by Audit Scotland which would enable the Council in future to be 100% compliant with the requirements of the Guidance on Funding External Bodies and Following the Public Pound and approved the updated guidance appended to the report.
XIII COST OF CRIME
This item was withdrawn.
XIV CORPORATE PLANNING DEPARTMENT SERVICE PLAN
This item was withdrawn.
The Convener agreed that the undernoted item be considered as a matter of urgency in terms of Standing Order No 17(b) in view of the timescales involved.
The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted item of business on the grounds that involved the likelihood of disclosure of exempt information as defined in paragraphs 6 and 9 of Part 1 of Schedule 7A of the Act.
XV GARDYNE'S LAND, HIGH STREET
On a reference to Article VI of the minute of meeting of this Committee of 20th December, 2004 and after considering a note by the Director of Economic Development, the Committee approved the proposals outlined therein.
JILL SHIMI, Convener.