Policy And Resources Committee - 13/06/2005

At a MEETING of the POLICY AND RESOURCES COMMITTEE held at Dundee on 13th June, 2005.

Present:-

BAILIES

COUNCILLORS

Councillor Jill SHIMI, Convener, in the Chair.

The minute of meeting of this Committee of 9th May, 2005 was held as read.

Unless marked thus * all items stand delegated.

I RECESS SUB COMMITTEE

There was submitted Agenda Note AN253-2005 intimating that the Council's Recess commenced on 2nd July, 2005 and ended on 13th August, 2005.

To facilitate the smooth, continuous conduct of the Council's business it was agreed that a Recess Sub-Committee of the Council be set up to deal with matters of an urgent nature which the Chief Executive or Depute Chief Executive (Support Services) believed cannot wait for the next ordinary meeting of the Committee concerned during that period and that its operating arrangements be as follows:-

(1)Membership - 2 members of the Administration, 2 members of the SNP Group, one member of the Conservative Group.

(2)Chair - Leader of the Administration and Depute Chair - Deputy Leader of the Administration.

(3)Substitutes - in terms of Standing Order No. 46(3) it shall be competent for substitutions to be intimated and effected for individual meetings.

(4)Quorum - 3 members.

(5)Dates - to be arranged on a Monday when required.

(6)Remit - to deal with any urgent business arising during the recess period.

(7)Power - full delegated powers to deal with any business laid before it.

II HOUSING CAPITAL BUDGET 2005/06, 2006/07 AND 207/08

There was submitted Report No. 359-2005 by the Director of Housing.

The Committee:-

(i)approved the Housing Capital Budget for 2005/06, 2006/07 and 2007/08;

(ii)approved the action as detailed in paragraph 6 of the Report;

(iii)instructed the City Architectural Services Officer and Chief Engineer in conjunction with the Director of Housing to invite offers for the projects included in these Capital and Planned Maintenance estimates, and authorised the Director of Housing, City Architectural Services Officer and City Engineer to implement alternative methods of procurement with contractors where these were necessary to achieve the value for money that would be required to meet SHQS (including the partnering arrangements with heating contractors, the first phase of which was due to be completed in August 2005); and

(iv)authorised the Director of Housing to accept offers as detailed in paragraph 6.3 of the Report.

III SUPPLY OF IT EQUIPMENT - GCAT

There was submitted Report No 374-2005 by the Head of Information Technology reporting IT Equipment purchased under the GCAT Government procurement scheme.

The Committee:-

(i)noted the IT purchases amounting to 367,527 detailed in appendix 1 for the period 8th April, 2005 to 25th May, 2005 and

(ii)approved the ongoing engineering maintenance costs of 11,786 per annum.

IV COUNCIL PLAN 2003-2007 - PROGRESS REPORT

There was submitted Report No 353-2005 by the Assistant Chief Executive (Community Planning) relative to the above.

The Committee:-

(i)noted the contents of the Report, including the table detailing the progress made on the Council Plan 2003-2007.

(ii)agreed that, as part of the commitment to Public Performance Reporting, the information on progress be added to the copy of the Council Plan which appeared on the Council website and copies of this report be made available to partner organisations and local groups on request.

V CORPORATE PLANNING DEPARTMENT SERVICE PLAN

There was submitted Report No 394-2005 by the Assistant Chief Executive (Community Planning) relative to the above.

The Committee noted the contents of the Report including the tables appended thereto which detailed the progress made on the Service Plan.

VI COMMUNITY REGENERATION FUND SMALL GRANTS ALLOCATION 2005/06

Councillor Roberts declared a non-financial interest in this item by virtue of being a member of the Mid Lin Festive Committee.

There was submitted Report No 370-2005 by the Assistant Chief Executive (Community Planning) and Head of Communities relative to the above.

The Committee noted the process for allocating small grants through the Local Community Regeneration Forums as agreed by the Dundee Partnership and endorsed the funding proposals contained in Section 8 of the Report.

VII COMMUNITY REGENERATION FUND ALLOCATION OF RESOURCES 2005/2006

There was submitted Report No 371-2005 by the Assistant Chief Executive (Community Planning) and Head of Communities detailing funding available to the Dundee Partnership for 2005/8.

The Committee noted the process for allocating funding through Local Community Regeneration Forums as agreed by the Dundee Partnership and endorsed the funding proposals contained in Section 8 of the Report.

VIII INFORMATION TECHNOLOGY DIVISION SERVICE PLAN - PERFORMANCE REPORT

There was submitted Report No 399-2005 by the Head of Information Technology providing the performance report for the year ended 31st March, 2005.

The Committee approved the performance and progress detailed in the Information Technology Division Service Plan 2003-2007.

IX DUNDEE JOINT HEALTH IMPROVEMENT PLAN 2005-2008

There was submitted Report No 397-2005 by the Assistant Chief Executive (Community Planning) relative to the above.

The Committee approved the Dundee Joint Health Improvement Plan 2005-2008 and noted the areas of targeted joint health improvement.

X TAXI CONTRACT

There was submitted Report No 412-2005 by the Depute Chief Executive (Support Services) detailing offers received for the taxi transportation contract for the period to 31st March, 2006.

The Committee agreed that the Contract be awarded to both Handy Taxis and Dundee Taxi Cab Company Limited on the terms and conditions outlined in the Report.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.

XI PHOTOCOPYING CONTRACT

There was submitted Report No 403-2005 by the Director of Education detailing offers for the provision of a photocopying service for the period 1st October, 2005 to 30th September, 2009.

The Committee approved the recommendations detailed in the Report.

JILL SHIMI, Convener.