Leisure, Arts And Communities Committee - 20/06/2005

At a MEETING of the LEISURE AND ARTS SERVICES COMMITTEE held at Dundee on 20th June 2005.

Present:-

BAILIES

COUNCILLORS

Bailie FARQUHAR, Convener, in the Chair.

The minute of meeting of this Committee of 16th May 2005 was held as read.

Unless marked thus * all items stand delegated.

I LEISURE AND ARTS DEPARTMENT SERVICE PLAN 2003-2007

The Director of Leisure and Arts submitted Report No 387-2005 advising the Committee of progress made in the Leisure and Arts Department Service Plan 2003-2007, in the year 2004-2005.

The Committee noted the contents of the report and progress on the Department's key objectives, projects and reviews as described in Appendices 1 and 2 in relation to the Leisure and Arts Department Service Plan 2003-2007.

II CONFERENCE CENTRE FEASIBILITY STUDY FINDINGS

The Director of Economic Development and the Director of Leisure and Arts submitted Joint Report No 377-2005 informing the Committee of the findings of the consultancy study and seeking approval for certain proposed actions resulting from the study.

The Committee:-

(a) noted the contents of the report;

(b) remitted to the Director of Economic Development to ensure that an enhanced Local Convention Bureau was a key part of the local Partnership Agreement with VisitScotland to be operational post 1st April 2006); and

(c) remitted to the Director of Leisure and Arts to examine the feasibility of making improvements to conference-related facilities at the Caird Hall complex.

III TAYSIDE BIODIVERSITY PARTNERSHIP ANNUAL REPORT

On a reference to Article VIII of the minute of meeting of this Committee of 16th February 2004 the Director of Leisure and Arts submitted Report No 386-2005 relative to the Tayside Biodiversity Partnership Annual Report.

The Committee noted the Annual Action Plan report and supported its actions.

IV GREATER BALGAY MASTER PLAN

The Director of Leisure and Arts submitted Report No 385-2005 outlining the proposed Master Plan for the future management and development of Greater Balgay and seeking approval to progress the key elements of the Plan.

The Committee approval the principal contents of the Greater Balgay Park Master Plan and remitted to the Director of Leisure and Arts to progress the implementation of the Master Plan as outlined in the report over the next ten years.

V DEVELOPMENT OF CASTLE GREEN MINI-GOLF

On a reference to Article IX of the minute of meeting of this Committee of 17th November 2003 the Director of Leisure and Arts submitted Report No 389-2005 outlining the proposals for the potential development of Castle Green Mini Golf.

The Committee agreed, in principle, to the development of Castle Green Mini-Golf and Mini-Car facilities in partnership with a specialist operator and also agreed to seek a partner developer/operator through public advertisement.

VI PLAY AREA IMPROVEMENTS PHASE 6

On a reference to Article III of the minute of meeting of the Leisure Services Committee of 19th June 2000 the Director of Leisure and Arts submitted Report No 392-2005 requesting approval for Phase 6 of the Play Area Improvements Programme.

The Committee approved Phase 6 of the programme.

VII DUNDEE VISUAL ARTISTS AWARDS SCHEME

The Director of Leisure and Arts submitted Report No 388-2005 reviewing the above scheme for 2004/05.

The Committee noted the awards made during the year 2004/05.

VIII DUNDEE GUITAR FESTIVAL

The Director of Leisure and Arts submitted Report No 398-2005 requesting that the Committee award a grant to the above festival to develop and stage the festival during the period 20th to 24th July 2005.

The Committee approved support of 4,000.

IX McMANUS GALLERIES

(a) REDEVELOPMENT DECANT

The Director of Leisure and Arts submitted Report No 390-2005 seeking approval for expenditure on costs relating to the decant of collections and staff from McManus Galleries in preparation for major redevelopment works commencing on site.

The Committee agreed to accept the offers and approve the allowances as detailed in Appendix A of the report.

(b) EXHIBITION

The Director of Leisure and Arts submitted Report No 391-2005 advising the Committee of the forthcoming exhibition "Reflection: New Works for the City's Collection" to be held at the McManus Galleries from 25th June to 28th August 2005.

The Committee noted the contents of the report.

(c) TRANSFER OF PHOTOGRAPHIC EQUIPMENT TO DUNDEE CONTEMPORARY ARTS

There was submitted Agenda Note AN268-2005 requesting that the Committee agree to the transfer of the undernoted equipment from the Photographers Laboratory to Dundee Contemporary Arts:-

MPP 5x4 inch Technical Camera + 90mm lens + 150 mm lens + accessories

7 5x4 double darkslides

Manfrotto heavy duty tripod

Bowens studio lighting kit + accessories

Enlarging easel

Ilfolab 1250RC print drier

Darkroom clock

2 enlarger timers

Various size print trays

Various darkroom sundries

4 Beehive safelights + 1 sodium

1 Water filter.

The Committee approved the transfer.

X TENDERS RECEIVED

The City Architectural Services Officer submitted Report No 405-2005 giving details of offers received for the undernoted contracts:-

(a) CAIRD HALL - BACK STAGE ACCESS

The Committee agreed to accept the partnership offer with Dundee Contract Services amounting to 19,500 together with an allowance of 3,288 for professional services, making a total expenditure of 22,788.

(b) CAIRD PARK STADIUM - UPGRADING WORKS

The Committee agreed to accept the partnering contract with Dundee Contract Services amounting to 29,000 together with allowances of 460 for building warrant, 145 for planning supervisor and 3,045 for professional services, making a total expenditure of 32,650.

(c) DUNDEE FLOWER SHOW AND FOOD FESTIVAL 2005 - ELECTRICAL INFRASTRUCTURE

The Committee agreed to accept the partnering contract with Jaydee Heating and Electrical amounting to 26,000 together with an allowance of 4,160 for professional services, making a total expenditure of 30,160.

(d) DOUGLAS SPORTS CENTRE - NEW AUTOMATIC DOOR

The Committee agreed to accept the partnership offer with Dundee Contract Services amounting to 8,500 together with an allowance of 1,433 for professional services, making a total expenditure of 9,933.

(e) LYNCH SPORTS CENTRE - NEW AUTOMATIC DOOR

The Committee agreed to accept the partnership offer with Dundee Contract Services amounting to 8,500 together with an allowance of 1,433 for professional services, making a total expenditure of 9,933.

XI THE 2005 LAW ENFORCEMENT TORCH RUN FOR SPECIAL OLYMPICS

There was submitted Agenda Note AN269-2005 advising that the Special Olympics National Summer Games were to be held in Scotland for the first time in 2005 and that in the build up to the events the Special Olympics "Flame of Hope" would be run from London to Glasgow by representatives from the forty three British Police Forces across Great Britain with Dundee hosting the flame on Wednesday, 22nd June 2005 at 2.00 pm for approximately two hours.

The Committee noted the arrangements made for the Lord Provost to accept the flame on behalf of the City of Dundee in a short ceremony in City Square and the City Chambers.

XII DUNDEE CONTEMPORARY ARTS CHILLER PLANT - NOISE REDUCTION MEASURES

Councillors Hind and Webster declared a non-financial interest by virtue of being the Council's representatives on the Board of Dundee Contemporary Arts.

There was submitted Agenda Note AN270-2005 advising that an offer had been received from TRANE in respect of noise reduction measures at Dundee Contemporary Arts for the sum of 9,716.

The Committee agreed to accept the offer by the specialist contractor, TRANE.

XIII CAMPERDOWN PARK - REPOINTING OF A SECTION OF PERIMETER WALL

There was submitted Agenda Note AN267-2005 giving details of offers received for the above work.

The Committee agreed to accept the lowest offer from RBS Muir at 30 per linear metre.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.

XIV CAMPERDOWN GOLF SHOP, CAMPERDOWN PARK

There was submitted Agenda Note AN265-2005 advising that the lease of the above premises had been terminated and provisional agreement had been reached to renew the lease.

The Committee approved the terms and conditions detailed.

XV RIVERSIDE CAFE

There was submitted Agenda Note AN266-2005 advising that an interested party had applied to lease a site directly north of the above snack bar for the purpose of erecting a permanent facility.

The Committee approved the provisional agreement reached with the interested party on the terms and conditions detailed.

XVI DEVELOPMENT OF FAMILY ATTRACTIONS PARK

The Lord Provost declared a non-financial interest by virtue of the regular donations made to the Lord Provost's Charity Fund.

On a reference to Article I(b) of the minute of meeting of this Committee of 15th September 2003 the Director of Leisure and Arts submitted Report No 70-2005 on negotiations to develop the above park.

The Depute Chief Executive (Support Services) provided legal advice regarding restrictions in the title deeds and after questions and discussions the Convener, seconded by Councillor Hind, moved approval of the report.

As an amendment, Councillor FitzPatrick, seconded by Councillor Sawers, moved that the report be not approved.

On a division, there voted for the motion - the Convener, Bailies Wright, Mackie and Powrie and Councillors Shimi, Keenan, Regan, Sturrock, Hind, Morrow, Dick, Wallace, Webster and Scott (14); and for the amendment - Bailie Borthwick and Councillors Don, Duncan, Beattie, Sawers, FitzPatrick, Roberts and Fordyce (8); whereupon the motion was declared carried.

CHARLES FARQUHAR, Convener.