Policy And Resources Committee - 21/10/2002

At a MEETING of the PERSONNEL AND MANAGEMENT SERVICES COMMITTEE held at Dundee on 21st October, 2002.

 

Present:-

 

COUNCILLORS

 

George de GERNIER

Willie W SAWERS

Dave BEATTIE

Helen WRIGHT

Joe FITZPATRICK

Fraser MACPHERSON

Betty WARD

George REGAN

Jim BARRIE

Neil I C POWRIE

Bruce D MACKIE

Julia M STURROCK

Ian BORTHWICK

Roderick A J WALLACE

Neil GLEN

Robin PRESSWOOD

Kenneth J N GUILD

Elizabeth F FORDYCE

Richard BEATTIE

Derek J SCOTT

Fiona M GRANT

Andrew DAWSON

John CORRIGAN

David BOWES

 

Councillor STURROCK, in the Chair.

 

The minute of meeting of this Committee of 9th September was held as read.

 

Unless marked thus * all items stand delegated.

 

I MINUTE OF MEETING OF PERSONNEL APPEALS SUB-COMMITTEE OF 2ND SEPTEMBER, 2002

 

The minute of the above Sub-Committee, a copy of which is appended hereto, was submitted for information.

 

II PLANNING AND TRANSPORTATION DEPARTMENT - REDESIGNATION AND REGRADING OF POST

 

There was submitted Agenda Note AN240-2002, advising that after reviewing the duties and responsibilities of the vacant post of Assistant Engineer, Building Quality, the Director of Personnel and Management Services had concluded that the level and range of technical duties of this post had diminished since local government reorganisation, and that the duties and responsibilities now required were of an administrative nature, and accordingly, it was proposed to redesignate the vacant post of Assistant Engineer to Administrative Assistant and to regrade the post from T2/4, SCP17-30 (14,240-20,897) to AP2, SCP19-22 (14,984-16,217).

 

The Committee approved the redesignation as detailed above, having noted that the savings generated by this proposal in financial year 2002/2003 would be 457 and 913 in a full financial year.

 

III SOCIAL WORK DEPARTMENT - CHANGE TO ESTABLISHMENT

 

There was submitted Agenda Note AN241-2002 advising that with effect from 1st January, 2003 it was proposed to transfer three posts of Senior Clerical Assistant, graded GS3, from the Human Resources Section to the Payroll Section of the Finance Department, along with the responsibility for the Social Work payroll.

 

It was further proposed to delete the remaining Senior Clerical Assistant post in Social Work payroll and extend a part time Senior Clerical Assistant post in the Human Resources Section into a full time Senior Clerical Assistant post and a part time Senior Clerical Assistant post in Office Services into a full time Senior Clerical Assistant post.

 

The Committee approved the proposals detailed.

 

IV ECONOMIC DEVELOPMENT DEPARTMENT - ESTABLISHMENT OF POSTS

 

There was submitted Agenda Note AN242-2002 advising that the Director of Economic Development and Director of Personnel and Management Services had undertaken a review of the catering facilities at Dundee Airport and seeking approval for the establishment of 3 full time Cooks, graded MW1 (5.01 per hour), 2 part time Cooks (30 hours), graded MW1 (5.01 per hour) and one part time Cafe Assistant (20 hours), graded MW1 (5.01 per hour) on a permanent basis.

 

The Committee approved establishment of the posts, it being noted that the costs, including employers costs, would amount to 30,022 for 2002/03 and 60,044 for a full financial year.

 

V FINANCE DEPARTMENT - FINANCE REVENUES DIVISION - REVIEW OF ADMINISTRATION AND DLO/MAILSECTION

 

There was submitted Agenda Note AN243-2002 advising, that, following a review of the operation of the Administration and DLO/Mail Section of the Finance Revenues Division, it was recommended that:-

 

(i) one post of part time (18.5 hours) Telephonist/Senior Clerical Assistant/Word Processor Operator, graded GS3, 13,124-13,664, be established;

 

(ii) one post of part time (18.5 hours) Word Processor Operator/Senior Clerical Assistant, graded GS3, 13,124-13,664 be established; and

 

(iii) one post of Word Processor Operator/Senior Clerical Assistant, graded GS3, 13,124-13,664 be deleted.

 

The Committee approved accordingly, having noted that these recommendations would result in no increase in costs.

 

VI EXTENDING THE SERVICE AT MARYFIELD HOUSE FOR ADULTS WITH LEARNING DISABILITIES

 

There was submitted Joint Report No. 721-2002 by the Director of Social Work and Director of Personnel and Management Services seeking approval to extend and improve the staffing levels provided at Maryfield House to meet the increasing level of dependency of residents, and taking account of standards for residential care set by Scottish Executive (National Care Standards - Care Homes for People with Learning Disabilities, April 2002).

 

The Committee agreed to:-

 

(i) approve the new staffing establishment outlined in the Appendix to the report;

 

(ii) establish the post of 263.5 day Social Care Officer hours, SCP16-23, 13,976-16,673;

 

(iii) establish the post of 8.9 night Social Care Officer hours SCP16-23, 13,976-16,673;

 

(iv) establish the post of 18.5 handyperson hours, MW3, 5.3636 per hour; and

 

(v) establish the post of 20 Domestic hours MW1 5.0176 per hour;

 

having noted that in a full financial year the cost of the proposals would be 144,180 and 72,090 in 2002/03, which would be financed by the reallocation of existing resources within the Social Work Department revenue budget.

 

VII DISCLOSURE SCOTLAND

 

There was submitted Joint Report No. 741-2002 by the Director of Personnel and Management Services and Director of Support Services, seeking approval for the adoption by the City Council of Policies on the Secure Handling, Use, Storage and Retention of Disclosure Information and on the Recruitment of Ex-Offenders.

 

The Committee agreed to adopt the policies detailed in the report.

 

VIII HOUSING (SCOTLAND) ACT 2001 - IMPLEMENTATION TEAM

 

There was submitted Joint Report No. 715-2002 by the Director of Housing and Director of Personnel and Management Services advising the Committee of preparations for the implementation of the Housing (Scotland) Act 2001 through the secondment of Housing staff to a team dedicated to ensuring compliance with implementation of the Act.

 

The Committee approved:-

 

(i) the establishment of one post of Team Leader, graded PO1-4 (23,930-25,976) until 31st July, 2003;

 

(ii) the establishment of two posts of Senior Housing Officer, graded AP5 (21,536-23,459) until 31st July, 2003; and

 

(iii) the establishment of three posts of Senior Clerical Assistant, graded GS3 (13,124-13,664) from 6th January, 2003 until 31st March, 2004;

 

having noted that all costs relating to the team would be met from specific grant from the Scottish Executive.

 

IX LEISURE AND ARTS DEPARTMENT - EARLY RETIREMENT

 

There was submitted Agenda Note AN244-2002 seeking approval for a Gravedigger, currently aged between 50 and 60 within Leisure and Arts Department to retire early, in accordance with the Pension Scheme. The Committee approved this request and further agreed that this early retirement be effective from 31st October, 2002, having noted that there would be net costs in the current financial year of 1,537, in years 2 to 5 a net saving of 1,250 per annum and from year 6 onwards net savings of 4,778.

 

X EDUCATION DEPARTMENT - NATIONAL PRIORITIES ACTION FUND - TRANSITIONAL ARRANGEMENTS2002/2003 - STAFFING

 

On a reference to Article VI of the Education Committee of 19th August, 2002 there was submitted Agenda Note AN249-2002 relative to the staffing implications in respect of National Priorities Action Fund.

 

The Committee agreed to approve the establishment of the undernoted posts:-

 

Post

Grade

Salary

No

 

 

 

 

Youth Worker, Quality Contact Project Inclusion

CEW

16,673 - 21,536

1

 

 

 

 

Education Support Worker (unqualified), HSSS Inclusion

AP1

13,664 - 14,618

4

 

 

 

 

Writer in Residence Support for Teachers

PO1-4

23,930 - 25,976

0.8

 

 

 

 

Attendance Co-ordinator Alternatives to Exclusion

PO5-8

26,801 - 28,904

1

 

In addition, on a reference to Article VI of the minute of meeting of the Education Committee of 19th August, 2002, the Committee noted that the post of Attendance Co-ordinator was correctly graded at PO5-8, and not PO1-4 as previously reported, and that following further consultation, it was recommended that the grades in respect of the posts of Youth Worker, Quality Contact Project, be as stated above and not as reported in the original report.

 

The Committee also approved the creation of the undernoted posts for a temporary fixed period until March 2003,

 

Post

Grade

Salary

No

 

 

 

 

Youth Worker Quality Contact Project

CEW

16,673 - 21,536

1 post

 

In addition, the Committee approved the extension of the fixed term contracts of 3 posts of Youth Worker due to end on 30th September, 2002 and agreed to establish a further three posts until 31st March, 2004.:-

 

Post

Grade

Salary

No

 

 

 

 

Youth Worker (qualified) New Community School Roll Out

CEW

16,673 - 21,536

6 posts;

 

having noted that the establishment of the above posts, the extension of fixed term contracts, and all associated costs would be fully funded over this period from the National Priorities Action Fund.

 

XI EDUCATION DEPARTMENT - STAFFING

 

There was submitted Agenda Note AN250-2002 advising the Committee that in order to meet increased workload demands, the Director of Education had exercised budget virement to fund an additional post of Education Support Worker (Unqualified) for a temporary period. A review of the Section's workload indicated that there was a sustained requirement for this post to offer the support necessary for demanding youngsters within the Education System.

 

The Committee agreed to approve the establishment of an additional post of Education Support Worker (Unqualified) graded AP1, 13,664 - 14,618.

 

In addition, it was reported that the Director of Education had monitored the support services required within 11 of the Nursery Schools to accommodate extended hours and recommended that the additional 4 hours per week per Nursery School, which was approved on a temporary basis until 30th September, 2002 be continued for a further year.

 

The Committee therefore approved the extension of contract until 30th September, 2003 of 1.19 posts of Auxiliary/Clerk/Typist, graded GS1 9,680-12,296 having noted that these additional hours would continue to be distributed amongst existing part-time employees based in 11 Nursery Schools.

 

XII DUNDEE HEALTHY LIVING INITIATIVE - STAFFING

 

There was submitted Joint Report No. 657-2002 by the Director of Personnel and Management Services, Director of Corporate Planning and Director of Neighbourhood Resources and Development, advising the Committee of developments relating to Dundee Healthy Living Initiative and seeking the Council's support for proposals that the Council acts as employer for the undernoted externally funded posts.

 

The Committee approved the establishment of the following new posts on a fixed term basis to 31st December, 2006:-

 

(i) 4 posts of Community Health Development Worker, graded AP4, 18,878 - 20,897; and

 

(ii) 1 post of Part Time Clerical Assistant, graded GS1/2 (18 hours), 4,709 - 6,275;

 

having noted that the costs would be 90,037 in a full year and would be met in full from the New Opportunities Fund.

 

 

 

 

Julia STURROCK, Convener.

APPENDIX