Recess Sub-committee - 16/07/2001

At a MEETING of the RECESS SUB-COMMITTEE held at Dundee on 16th July 2001.

Present:-

COUNCILLORS

Councillor ROLFE, Convener, in the Chair.

Unless marked thus * all items stand delegated.

I TENDERS RECEIVED

The City Architectural Services Officer submitted Report No 436-2001 giving details of offers received for the undernoted contracts:-

(a) CAMPERDOWN PARK - INFRASTRUCTURE 2001

The Sub-Committee agreed to accept the lowest offer by Philectric Limited amounting to 17,379.60 to which required to be added an allowance of 3,950 for professional services, making a total expenditure of 21,329.60.

(b) WIGHTON HERITAGE CENTRE - CENTRAL LIBRARY

The Sub-Committee agreed to accept the lowest offer by Taycon Construction Limited amounting to 184,617.81 less savings of 10,516 plus allowances of 45,000 for furniture and equipment, 1,031 for building warrant and 32,000 for professional services, making a total expenditure of 252.132.81.

The Sub-Committee also noted that the undernoted sub-contractors had been listed by Taycon Construction Limited -

Legge FabricationsSteelwork

J M Guild Plumbing

Taylor MechanicalHeating and Ventilation

Alliance ElectricalElectrical

Industrial Floor TreatmentsRoofing

J Cargill Flooring

F Forbes Painting.

II LITTLEWOODS/HIGH STREET ENVIRONMENTAL IMPROVEMENTS

The City Engineer submitted Report No 455-2001 giving details of offers received to carry out the above works.

The Sub-Committee agreed to accept the lowest offer by Tayside Contracts amounting to 110,569.68 to which required to be added allowances of 15,250 for street lighting, 10,504.32 for contingencies, 10,711 for public utilities, 77,965 for materials orders and 15,000 for professional fees, making a total expenditure of 240,000.

The Sub-Committee also note that Land and Building Services had been listed as the sub-contractor by Tayside Contracts.

III PURCHASE OF COMPUTER FACILITIES - HOUSING - TENDERS

The Head of Information Technology submitted Report No 435-2001 giving details of offers received to supply the above equipment.

The Sub-Committee agreed to accept the lowest offer by CRS Computer Services amounting to 31,116 and also approved ongoing engineering maintenance costs of 2,489 per year in connection with the above purchases.

IV PURCHASE OF COMPUTER FACILITIES - EDUCATION - TENDERS

The Head of Information Technology submitted Report No 443-2001 giving details of offers received to supply the above equipment.

The Sub-Committee agreed to accept the lowest offer by CRS Computer Services amounting to 32,033 and approved ongoing engineering maintenance costs of 961 per year in connection with the above purchases.

V PLANNING AND TRANSPORTATION DEPARTMENT - EARLY RETIREMENT

The Sub-Committee resolved that ER2/01, an Administrative Officer within the Planning and Transportation Department , be retired early on the grounds of the efficiency of the service, with effect from 31st July 2001.

VI ESTABLISHMENT OF FIXED TERM POST OF YOUTH SPORT OFFICER (PRE SCHOOL)

The Sub-Committee approved the establishment of a fixed term post of Youth Sport Officer (Pre School), grade AP3, with funding from the Scottish Office beginning in August 2001 until March 2004 in three stages.

VII NEIGHBOURHOOD RESOURCES AND DEVELOPMENT DEPARTMENT - REGRADING OF POST - PROJECT CO-ORDINATOR, MAXWELLTOWN INFORMATION CENTRE

It was reported that at the request of the Director of Neighbourhood Resources and Development, the Director of Personnel and Management Services had reviewed the duties and responsibilities of the above post and recommended that the post of Project Co-Ordinator, grade AP4, be regraded AP5 and the job description be updated to reflect the revised duties and responsibilities of the post.

The Sub-Committee approved accordingly.

VIII VERDANT PUBLIC FUND - DUNDEE CITY COUNCIL COMMON GOOD FUND

The Chief Executive and the Director of Finance recommended that a payment of 5,000 be made to the Public Appeal Fund for Verdant Works from the City Council's Common Good Fund.

The Sub-Committee approved the payment of 5,000 to the fund.

IX ANNUAL SCOTTISH CONFERENCE AND EXHIBITION - THE INSTITUTE OF REVENUES RATING AND VALUATION - 5TH AND 6TH SEPTEMBER 2001 - GLASGOW

The Sub-Committee authorised the attendance of one member of the Majority Group, one member of the Major Opposition Group and one member of the Minority Group at the above Conference and Exhibition.

X OBJECTIVE 3 PARTNERSHIP (SCOTLAND) LIMITED

The Convener declared an interest in this item and took no part in discussion thereof.

The Director of Economic Development submitted Report No 441-2001 recommending that he be nominated the authorised signatory for the purpose and that Dundee City Council apply for associated membership of the Objective 3 Partnership (Scotland) Limited.

The Sub-Committee authorised the Director of Economic Development accordingly and agreed that the Council apply for associate membership.

XI BOUNDARY FENCE - CLAVERHOUSE INDUSTRIAL PARK

Details of three offers received to erect a boundary fence at Claverhouse Industrial Park to complete the Industrial Park's security boundary fencing adjacent to Emmock Woods Housing Development were reported by the Director of Economic Development.

The Sub-Committee agreed to accept the lowest offer by Fife Fencing, Glenrothes, amounting to 16,925.44.

The Sub-Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.

XII EXTERNAL PURCHASE - HOME CARE SERVICES

Councillor Barrie declared an interest and took no part in discussion thereof.

The Director of Social Work submitted Report No 444-2001 seeking authorisation to exceed the limit of 336 in order to proceed with a care package for a service user in Adult Services. The Sub-Committee approved accordingly.

XIII 2001/2002 INSURANCE AND RISK MANAGEMENT PROGRAMME

The Director of Finance submitted Report No 445-2001 recommending that the Sub-Committee approve the insurance programme, accept the revised fire insurance arrangements, note that the Director of Finance would report further on the Council's approach to the management and minimisation of risk and agree to the virement from the interest generated by the Insurance Fund to increase the Risk Management budget.

The Sub-Committee approved accordingly.

The Convener agreed that the undernoted item XIV be considered as a matter of urgency in terms of Standing Order No 51(3)(b) in view of the timescales involved.

XIV FRIARFIELD HOUSE, BARRACK STREET, DUNDEE

The Convener declared an interest and took no part in discussion of the undernoted item and vacated the Chair which was filled by Councillor Farquhar.

The Chief Executive submitted Report No 448-2001 seeking approval to the sale and lease back of Friarfield House through the economic development company, Dundee City Developments Limited, on the terms detailed.

The Sub-Committee approved the recommendations in the report.

MERVYN ROLFE, Convener.

APPENDIX III