Housing, Dundee Contract Services And Environment Services Committee - 18/06/2001

At a MEETING of the HOUSING COMMITTEE held at Dundee on 18th June, 2001.

Present:-

COUNCILLORS

Councillor LUKE, Convener, in the Chair.

The minute of meeting of this Committee of 21st May, 2001 was held as read.

Unless marked thus * all items stand delegated.

I HOUSING SERVICE PLAN - PERFORMANCE REPORT

The Director of Housing submitted Report No. 350-2001 informing elected members of the performance against targets set in the Housing Department's Service Plan 1999 -2002 and how the department aimed to improve housing services and performance against targets in the financial year.

The Committee

(a) Noted the performance against targets set in the Housing Service Plan 1999 -2002

(b) Approved the Service Plan target set for April 2001

(c)Noted actions proposed to improve upon performance during the 2001 -2002 financial year.

(d)Noted the European Foundation for Quality Management (EFQM) Action Plan and

(e)Noted the Action Plan produced as a result of the Performance Management and Planning Audit.

II SUPPORTING PEOPLE

The Director of Housing, the Director of Social Work and the Director of Personnel and Management Services submitted Joint Report No. 300-2001 informing the Council of the implications of the Supporting People policy and framework for the Council, service users who relied on support services and for providers of services and recommending actions to be taken by the Council to ensure that it was adequately prepared for the implementation of the scheme.

The Committee agreed to

(a)establish a Supporting People Management Group and an Implementation Team Leader

(b)identify from within the Council a team of dedicated officers to carry out the main tasks of implementation

(c)conduct a review of local authority sheltered housing and warden service to ensure that any opportunities that arose from the transitional arrangements had been optimised.

(d)consider the redefinition of some other Council properties as amenity housing to increase the scope of the Supporting People Framework

(e)conduct a detailed review of more specialist accommodation with support

(f)refer inter-agency working and immediate communication issues to the existing multi-agency Community Care Housing Group

(g)instruct the Management Group and Implementation Team on formation to prepare an implementation plan for the Council and

(h)the Personnel and Management Services Committee approving the establishment of temporary posts listed in Appendix 2 of the report up to March 2004.

III DEMOLITION OF 5-10 BALERNO PLACE, DOUGLAS AND 1-36 AND 133-169 ABERLADY CRESCENT, WHITFIELD

The Director of Housing submitted Report No. 349-2001 seeking approval for the demolition of 36 flats at 5-10 (inclusive) Balerno Place, Douglas and 72 properties at 1-36 and 133-169 Aberlady Crescent in Whitfield.

(a) 5-10 Balerno Place

The Committee:-

(i) agreed to declare surplus and demolish 36 flats at 5-10 Balerno Place, Douglas

(ii)remitted to the Director of Housing to award priority rehousing status to the remaining tenants, together with the statutory Home Loss payment of 1,500

(iii)remitted to the Director of Planning and Transportation to prepare tenders and seek offers for demolition and post demolition treatment at the appropriate time and

(iv)remitted to the Director of Housing to bring forward proposals for redevelopment at the appropriate time.

(b)36, 133-169 Aberlady Crescent

The Committee:-

(i)agreed to declare surplus and demolish 72 flats at 1-36 and 133-169 Aberlady Crescent

(ii)remitted to the Director of Housing to award priority rehousing status to the remaining tenants together with the statutory Home Loss payment of 1,500

(iii)remitted to the Director of Planning and Transportation to prepare tenders and seek offers for demolition and post demolition at the appropriate time and

(iv)remitted to the Director of Housing to bring forward proposals for development at the appropriate time.

IV TENDERS RECEIVED

(a) TENDERS RECEIVED BY CITY ARCHITECTURAL SERVICES OFFICER

The City Architectural Services Officer submitted Report No. 356-2001 giving details of offers received for the undernoted contracts.

(i) Garry Sheltered Development - Window Replacement

The Committee agreed to accept the negotiated offer by Dundee Contract Services amounting to 197,826.70 to which required to be added an allowance of 7,225 for professional services making a total expenditure of 205,051.70.

(ii) Menzieshill 3rd Development - Roof Repairs Phase 2

The Committee agreed to accept the lowest offer by Dundee Contract Services to carry out the above work for the sum of 129,300.64 to which required to be added an allowance of 11,170 for professional services, making a total expenditure of 140,470.64.

(iii)Craigie Drive 4th Development (Flats) - Heating Installation and Electrical Upgrading

The Committee agreed to accept the lowest offer by D. Campbell & Co Ltd, Glasgow, amounting to 451,384.08 to which required to be added the undernoted allowances making a total expenditure of 727,334.08:-

The Committee also noted that D Campbell & Co Ltd had listed Star Electrics Paisley as the subcontractor for electrical work.

(b) TENDERS RECEIVED BY CITY ENGINEER

The City Engineer submitted Report No. 352-2001 giving details of offers received for the undernoted contracts.

(i) Waterproofing Maxwelltown and Jamaica Tower Balconies

The Committee agreed to accept the lowest offer by Industrial Floor Treatment amounting to 82,176.19 to which required to be added allowances of 41,223.81 for netting, 5,000 for contingencies and 11,600 for professional fees (including planning supervisor) making a total expenditure of 140,000.

(ii) Concrete Repairs to Various Developments in 2001

The Committee agreed to accept the lowest offer by Castle Contracting Ltd amounting to 61,262 to which required to be added allowances of 3,138 for contingencies, 7,000 for professional fees and 600 for planning supervisor fees, making a total expenditure of 72,000.

V SCHEDULE OF RATES FOR HEATING INSTALLATIONS AND ELECTRICAL UPGRADE TO INDIVIDUAL HOUSES

The City Architectural Services Officer submitted Report No. 385-2001 giving details of a Schedule of Rates negotiated with Dundee Contract Services for the above work.

The Committee agreed to accept the offer by Dundee Contract Services amounting to 58,640 to which required to be added allowances amounting to 21,360 as undernoted making a total expenditure of 80,000:-

VI COMMUNITY ASSOCIATIONS AND GROUPS - ADMINISTRATION GRANTS

The Committee approved the undernoted grants for assistance towards administration costs for 2001 -2002.

VII FINANCIAL CONTRIBUTION TO CHARTERED INSTITUTE OF HOUSING IN SCOTLAND 2001 - 2002

The Committee approved a financial contribution of 2,000.38 excluding VAT to the above Institute for the year 2001 - 2002.

VIII ESTATE SUPERVISION OFFICERS

The Director of Housing and the Director of Personnel and Management Services submitted Joint Report No. 260-2001 seeking approval for the establishment of dedicated Estate Supervision Officers within the Area Housing Offices.

The Committee approved the content of the report and recommended that the Personnel and Management Services Committee approve the establishment of six posts of Estate Supervision Officer (ESO), Graded AP2 SCP 19-22 and the deletion of six posts of Housing Officer, graded AP2 SCP19-22.

IX ANTI-SOCIAL BEHAVIOUR SPECIALIST TEAM

The Director of Housing and the Director of Personnel and Management Services submitted Joint Report No. 261-2001 seeking approval for the creation of a specialist Housing Department team to better match the expectations of service users with regard to anti-social behaviour.

The Committee approved the recommendations of the report.

X ARDLER - A NEW BEGINNING (NEW HOUSING PARTNERSHIP) DEVELOPMENT CONTRACT

On a reference to Article II of the minute of meeting of this committee of 15th January, 2001 it was reported that the Partners were hoping to have the documents completed by the end of June 2001 and as such it might be necessary to seek approval during the recess to avoid delay in stock transfer.

The Committee agreed that the development contract be reported to a Recess Sub-Committee if required.

IAN LUKE, Convener.