Fair Work, Economic Growth & Infrastructure Committee - 22/04/2024

At a MEETING of the FAIR WORK, ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE held remotely on 22nd April, 2024.

Present:-

BAILIES

COUNCILLORS

Councillor Steven ROME, Convener, in the Chair.

The minute of meeting of this Committee of 19th February, 2024 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

Councillor Rome declared an interest in the item of business at Article X of this minute by virtue of having a family member attending one of the schools referred to and took no part in the proceedings and withdrew from the meeting for its consideration.

II NEW ROADS - ROAD CONSTRUCTION CONSENTS

There was submitted Agenda Note AN10-2024 where reference was made to Article VI of the minute of meeting of the Policy and Resources Committee of 27th April, 2009 delegating the grant of Road Construction Consent to the Executive Director of City Development with the proviso that any consents granted be reported to the City Development Committee thereafter. 

The undernoted applications had been submitted and the Executive Director of City Development had approved the applications subject to conditions which had been agreed with the applicants: 

III PURCHASE OF BINS AND CONTAINERS

There was submitted Report No 103-2024 by the Executive Director of Neighbourhood Services, seeking authority for the purchase of the annual quantity of wheeled bins, euro containers, skips and specialist containers for neighbourhood recycling points which were estimated to be required during 2024/2025. 

The Committee agreed that approval be given to purchase the bins, containers and skips required through the Scotland Excel framework. 

IV UK SHARED PROSPERITY FUND ANNUAL REPORT DECEMBER, 2022 TO MARCH, 2024

There was submitted Report No 101-2024 by the Executive Director of City Development, providing an update on the delivery of Dundees UK Shared Prosperity Fund (UKSPF) Investment Plan, which included the Multiply Programme focused on adult numeracy. 

The Committee agreed to note the progress made towards delivery of the Dundee UKSPF Investment Plan and proposals for on-going delivery. 

V TENDERS RECEIVED BY HEAD OF DESIGN AND PROPERTY

There was submitted Report No 91-2024 by the Executive Director of City Development, detailing tenders received and requesting decisions thereon.

(a) ST MARYS PRIMARY SCHOOL REPLACEMENT ROOF COVERINGS PHASE 3

The Committee agreed to approve the tender from Construction Services in the sum of 189,880.07, together with allowances of 41,800.37, giving a total expenditure of 231,680.44.

(b) ST NINIANS PRIMARY SCHOOL REPLACEMENT WINDOWS AND DOORS

The Committee agreed to approve the tender from Construction Services in the sum of 83,632.71, together with allowances of 21,323.85, giving a total expenditure of 104,956.56.

(c) CAIRD HALL UPGRADE OF FIRE ALARM, EMERGENCY LIGHTING AND PAVA SYSTEMS

The Committee agreed to approve the tender from EW Edwardson Ltd in the sum of 629,516.31, together with allowances of 140,000, giving a total expenditure of 769,516.31.

(d) VARIOUS PROPERTIES WATER HYGIENE MONITORING (LOT 1) WAIVER TO EXTEND THE EXISTING CONTRACT FOR ONE YEAR

The Committee agreed to approve the waiver to award the extended contract to Dalkia Ltd in the sum of 75,000, together with allowances of 3,750, giving a total expenditure of 78,750.

(e) VARIOUS PROPERTIES INSPECTION, TESTING, SERVICE AND MAINTENANCE OF AIR HANDLING AND AIR CONDITIONING SYSTEMS WAIVER TO EXTEND THE EXISTING CONTRACT FOR ONE YEAR

The Committee agreed to approve the waiver to award the extended contract to Lovats Group in the sum of 70,000, together with allowances of 3,500, giving a total expenditure of 73,500.

(f) VARIOUS PROPERTIES INSPECTION, TESTING, SERVICE AND MAINTENANCE OF FIRE AND SMOKE DAMPERS WAIVER TO DIRECT AWARD CONTRACT TO ENSURE COMPLIANCE WITH CURRENT LEGISLATION

The Committee agreed to approve the waiver for an 18-month contract to Lovats Group in the sum of 60,000, together with allowances of 3,000, giving a total expenditure of 63,000.

(g) DCC FRAMEWORK FOR SUPPLY AND INSTALLATION OF DATA CABLING - WAIVER TO EXTEND EXISTING CONTRACT FOR 5 MONTHS

The Committee agreed to approve the waiver to extend the current framework in the sum of 70,000, together with allowances of 10,000, giving a total expenditure of 80,000.

(h) CRAIGIEBARNS PRIMARY SCHOOL - REPLACEMENT FLAT ROOF COVERINGS PHASE 3

The Committee agreed to accept the tender from Construction Services in the sum of 152,428.63, together with allowances of 24,300, giving a total expenditure of 176,728.63.

(i) ST PIUS RC PRIMARY SCHOOL - NEW METAL ROOF COVERINGS

The Committee agreed to accept the tender from Construction Services in the sum of 122,121.43, together with allowances of 20,700, giving a total expenditure of 142,821.43.

(j) BARNHILL PRIMARY SCHOOL PARTIAL REWIRE PHASE 3 TENDER SUBMISSION

The Committee agreed to accept the tender from Robertsons Construction Tayside Ltd in the sum of 310,774.32, together with allowances of 92,616.10, giving a total expenditure of 403,390.42.

(k) CHANGE CENTRE DUNDEE, CYCLING STORAGE FACILITY

The Committee agreed to accept the tender with the highest overall ranking score for cost and quality from TN Gilmartin Ltd in the sum of 25,000, together with allowances of 7,500, giving a total expenditure of 32,500.

VI WINTER FORECASTING PROCUREMENT SOURCING STRATEGY

There was submitted Report No 92-2024 by the Executive Director of City Development, presenting a sourcing strategy for the tender process for the provision of winter forecasting required for the road winter maintenance service.

Dundee City Council was the lead authority in a North of Scotland collaborative procurement on behalf of Perth & Kinross Council, Angus Council, Aberdeenshire Council, Aberdeen City Council, Moray Council, and The Highland Council.

The proposed contract term was three years covering the period 1st October, 2024 to 30th September, 2027, which would provide a coterminous end date with the interdependent contract for Data Management (Bureau Services) Calibration and Maintenance Services, which related to weather station maintenance.  A future procurement exercise would be administered to incorporate both requirements with two Contract Lots (one for Bureau Services and one for Winter Forecasting Services).

The Committee agreed:-

(i) to approve the commencement of a procurement exercise in respect of the commission described, based on the sourcing strategy, summarised in the report; and

(ii) to delegate authority to the Head of Sustainable Transport and Roads to finalise the procurement strategy and award a contract to the successful bidders, following a tender process carried out in compliance with the Public Contracts (Scotland) Regulations 2015.

VII BUS SHELTER REPAIRS PROCUREMENT SOURCING STRATEGY

There was submitted Report No 99-2024 by the Executive Director of City Development, presenting a sourcing strategy for the tender process for the provision of bus shelter glazing and repair services.  The proposed contract term was three years with an option to extend annually thereafter for a further three years. 

The Committee agreed:-

(i) to approve the commencement of a procurement exercise in respect of the commission described, based on the sourcing strategy, summarised in the report; and 

(ii) to delegate authority to the Head of Sustainable Transport and Roads to finalise the procurement strategy and award a contract to the successful bidder, following a tender process carried out in compliance with the Public Contracts (Scotland) Regulations 2015. 

VIII PARKING METER PROCUREMENT SOURCING STRATEGY

There was submitted Report No 100-2024 by the Executive Director of City Development, presenting a sourcing strategy for the procurement process for the provision of parking meter maintenance and upgrade services.  The proposed contract term was five years. 

The Committee agreed to approve the commencement of a procurement exercise in respect of the commission described, based on the sourcing strategy, summarised in the report. 

IX DUNDEE CHRISTMAS VILLAGE 2024 TO 2026 SOURCING STRATEGY

There was submitted Report No 119-2024 by the Executive Director of City Development, seeking approval for the procurement of a commercial operator to plan, deliver and manage a Christmas Village for a minimum of four weeks over the festive period. 

The Committee agreed:-

(i) to approve the commencement of a procurement exercise in respect of the project described, based on the sourcing strategy, summarised in the report; and 

(ii) to delegate authority to Executive Director of City Development to finalise the procurement strategy and award a contract to the successful bidder, following a tender process carried out in compliance with the Public Contracts (Scotland) Regulations 2015. 

X SOURCING STRATEGIES BY HEAD OF DESIGN AND PROPERTY

There was submitted Report No 118-2024 by the Executive Director of City Development, seeking approval to commence with the procurement exercise in respect of each project detailed in Appendix 1 of the report.

The Committee agreed to approve the commencement of a procurement exercise in respect of the projects described, based on the sourcing strategy detailed in Appendix 1 of the report. 

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act. 

XI ACQUISITION OF LAND

There was submitted Report No 127-2024 by the Executive Director of City Development, seeking approval for the acquisition of land.

The Committee agreed:-

(i) to approve the acquisition of land; and

(ii) to delegate the Executive Director of City Development to negotiate any variation in purchase price which may be required as a result of verified abnormal conditions, or variance in the area of land required for the proposed development.

XII SALE OF LAND IN LOCHEE WARD

There was submitted Report No 94-2024 by the Executive Director of City Development, seeking approval for the sale of land in Lochee Ward.

The Committee agreed:-

(i) to approve the sale of land; and 

(ii) to delegate the Executive Director of City Development to negotiate any variation in price as a result of any conditions imposed as a result of the planning permission, or the discovery of abnormal development conditions. 

XIII SALE OF LAND IN LOCHEE WARD

There was submitted Report No 112-2024 by the Executive Director of City Development, seeking approval for the sale of land in Lochee Ward.

The Committee agreed:-

(i) to approve the sale of land; and

(ii) to delegate the Executive Director of City Development to negotiate any variation in price as a result of any conditions imposed as a result of the planning permission, or the discovery of abnormal development conditions.

XIV COMMUNITY LEASE OF LAND IN WEST END WARD

There was submitted Report No 114-2024 by the Executive Director of City Development, seeking approval for the proposed community lease of land in West End Ward.

The Committee agreed:-

(i) to approve the lease of land; and

(ii) to delegate the Executive Director of City Development to negotiate and finalise, including any variation of terms and thereafter to conclude the lease, in a timeous manner.

XV LEASE OF COMMERCIAL PROPERTY

There was submitted Report No 115-2024 by the Executive Director of City Development, seeking approval for the proposed lease of commercial property.

The Committee agreed:-

(i) to approve the lease; and

(ii) to delegate the Executive Director of City Development to negotiate and finalise detailed terms, including any variation of terms related to the completed office accommodation and thereafter to conclude the lease, in a timeous manner. 

XVI COMMUNITY LEASE OF PROPERTY IN WEST END WARD

There was submitted Report No 116-2024 by the Executive Director of City Development, seeking approval for the proposed community lease of property in the West End Ward.

The Committee agreed:-

(i) to approve the lease; and

(ii) to delegate the Executive Director of City Development to negotiate and finalise, including any variation of terms and thereafter to conclude the lease, in a timeous manner.

Steven ROME, Convener.