Recess Sub-committee - 10/07/2023

At a MEETING of the RECESS SUB-COMMITTEE held remotely on 10th July, 2023.

Present:-

BAILIES

COUNCILLORS

Bailie Willie SAWERS, Convener, in the Chair.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

There were no declarations of interest.

II APPOINTMENTS

(a) CONVENERS OF STANDING COMMITTEES

On a reference to Article II of the minute of meeting of the Policy and Resources Committee held on 26th June, 2023, wherein it was agreed that the following Standing Committees be established.

(i) City Council

(ii) Children, Families and Communities

(iii) Climate, Environment and Biodiversity

(iv) Fair Work, Economic Growth and Infrastructure

(v) Neighbourhood Regeneration, Housing and Estate Management

(vi) City Governance

Conveners of Standing Committees

The Sub-Committee agreed to the above appointments.

(b) DEPUTE CONVENERS OF STANDING COMMITTEES

Reference was made to Article II of the minute of meeting of the Policy and Resources Committee held on 26th June, 2023, wherein it was agreed that the following Standing Committees be established.

(i) City Council

(ii) Children, Families and Communities

(iii) Climate, Environment and Biodiversity

(iv) Fair Work, Economic Growth and Infrastructure

(v) Neighbourhood Regeneration, Housing and Estate Management

(vi) City Governance

Depute Conveners of Standing Committees

The Sub-Committee agreed to the above appointments.

(c) SPOKESPEOPLE

Reference was made to Article II of the minute of meeting of the Policy and Resources Committee held on 26th June, 2023, wherein it was agreed that the following positions as Spokespeople be established.

(i) Culture, History and Sport

(ii) Alcohol and Drugs

(iii) Equalities

(iv) Fairness and Wellbeing

(v) Lead Member for Health and Social Care

(vi) Older People

Spokespeople

The Sub-Committee agreed to the above appointments.

(d) ROLE

Reference was made to Article II of the minute of meeting of the Policy and Resources Committee held on 26th June, 2023, wherein it was agreed that the following role be established.

(e) DEPUTE LEADER OF DUNDEE CITY COUNCIL

The Sub-Committee agreed to the appointment of Bailie Willie Sawers to the above position.

Bailie Macpherson asked that his dissent and that of the other members of the Liberal Democrat Group be recorded in relation to the foregoing decisions as they did not consider that change was required.

III APPOINTMENTS AND MEMBERSHIP OF STANDING COMMITTEES, LICENSING BOARD, LOCAL REVIEW BODY AND AD HOCSUB-COMMITTEES ETC

Reference was made to Articles III and VII of the minute of the Statutory Meeting of the City Council held on 23rd May, 2022.

The Sub-Committee agreed the following amendments to the list of Appointments.

IV STANDING ORDERS AND SCHEMES OF ADMINISTRATION FOR FINANCIAL REGULATIONS, TENDER PROCEDURES AND DELEGATION OFPOWERS TO OFFICERS

There was submitted Report No 206-2023 by the Chief Executive, seeking approval for an amended Order of Reference to Committees and to recommend that it be remitted to the Head of Democratic and Legal Services to review the Councils Standing Orders and Schemes of Administration for Financial Regulations, Tender Procedures and Delegation of Powers to Officers.

The Sub-Committee agreed:-

(i) to approve the Order of Reference to Committees as detailed in the Appendix of the Report; and

(ii) to remit the Head of Democratic and Legal Services to review the Councils Standing Orders and Schemes of Administration for Financial Regulations, Tender Procedures and Delegation of Powers to Officers, in consultation with the Council Leadership Team, and to report back with recommendations in due course.

Bailie Macpherson asked that his dissent and that of the other members of the Liberal Democrat Group be recorded in relation to the above decisions as they did not consider that change was required.

V MEMBERS' SALARIES

There was submitted Report No 209-2023 by the Executive Director of Corporate Services, recommending a revised scheme of salaries for elected members to be effective from 10th July, 2023 to reflect the Councils new Committee structure.

The Sub-Committee agreed to approve the members' salaries as set out in Appendix A of the report effective from 10th July, 2023.

VI CONTRACT FOR MANAGED PRINT SERVICES

There was submitted Report No 205-2023 by the Executive Director of Corporate Services, providing an update on the development of a sourcing strategy for the competitive procurement exercise for Managed Print Services and to seek approval to commence a compliant procurement process, leading to award of contracts.

The Sub-Committee agreed:-

(i) to approve the commencing of a procurement exercise in respect of the project described, based on the sourcing strategy, summarised in the report; and

(ii) to delegate authority to the Executive Director of Corporate Services to award a contract to the successful bidder, following a tender process carried out in compliance with the Public Contracts (Scotland) Regulations of 2015.

VII MODULAR CLASSROOM AND TOILET ACCOMMODATION - ST JOHNS HIGH SCHOOL

There was submitted Report No 207-2023 by the Executive Director of City Development, providing an update on the development of a sourcing strategy for the tender process for either the hire or purchase of modular accommodation at St Johns High School, comprising four additional classrooms, to support the immediate requirement for additional Enhanced Support Area (ESA) provision, and additional pupil sanitary provision to satisfy His Majestys Inspectorate of Education (HMIe) report requirements, and to seek approval to commence a compliant tender process, leading to award of a contract.

The Sub-Committee agreed to delegate authority to the Executive Director of City Development to finalise the procurement strategy and award a contract to the successful bidder, following a tender process carried out in compliance with the Public Contracts.

Willie SAWERS, Convener.