City Development Committee - 07/03/2022

At a MEETING of the CITY DEVELOPMENT COMMITTEE held remotely on 7th March, 2022.

Present:-

BAILIES

COUNCILLORS

Councillor Mark FLYNN, Convener, in the Chair.

The minute of meeting of this Committee of 24th January, 2022 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATIONS OF INTEREST

Councillor Flynn declared a non-financial interest in respect of Articles V and XI by virtue of being a member of Tactran.

Councillor Rome declared a non-financial interest in respect of Article V by virtue of being a member of Tactran and Article XI by virtue of being a member of Tactran and having a relative attending one of the facilities.

Councillor McCready declared a non-financial interest in respect of Articles V and XI by virtue of being the Chair of Tactran.

Councillor Short declared a non-financial interest in respect of Article IX by virtue of being a member of the Board of Trustees of Alexander Community Development (ACD).

II CIVIC GOVERNMENT (SCOTLAND) ACT 1982 - STREET NAMES

There was submitted Agenda Note AN14-2022 advising of the results of consultations for street names at various locations across Dundee.

(a) HOUSING DEVELOPMENT - LAND AT 201-207 PITKERRO ROAD

The Committee agreed the undernoted street name:-

Dighty Burn Court.

(b) NEW RESIDENTIAL DEVELOPMENT AT LONGHAUGH ROAD/PITKERRO ROAD

The Committee agreed the undernoted street name:-

Cairn Avenue.

III DUNDEE CITY COUNCIL (VARIATION OF WAITING RESTRICTIONS) (NO 2) ORDER 2021

There was submitted Agenda Note AN13-2022 where reference was made to Article VI of the minute of meeting of this Committee of 25th January 2021, wherein Committee approved the preparation of a Traffic Regulation Variation Order to affect changes to the waiting restrictions in the relevant Traffic Regulation Orders for Dundee.

The Order was duly drafted and, during the statutory consultation, no objections were received. The Order was duly advertised, and two objections were received relating to North Ellen Street and reduction of on-street parking space.

The Committee agreed to make the Order despite objections.

IV NATIONAL CYCLE NETWORK ROUTE 1 AND 77 WINTER MAINTENANCE

On a reference to Article VIII of the minute of meeting of the Policy and Resource Committee of 26th April, 2021, there was submitted Agenda Note AN12-2022. Officers had reviewed the provision of cycleway winter maintenance and identified additional revenue funding to allow Tayside Contracts to carry this out in future on the 15km length of National Cycle Network Routes 1 and 77 within Dundee City Councils boundaries. Adjoining Local Authorities had been advised of Dundee City Councils service provision to allow for consideration of service on the National Cycle Network outwith Dundee.

The additional costs associated with the service provision were an estimated annual revenue cost of 39,690 for route treatments with a re-occurring annual inflationary uplift and 24,586 for one-off upgrades to adapt the route by removing vehicle barriers. These costs would be provided for within the City Development Revenue Budget from 2022/2023. The plant and equipment related to this service would be procured by Tayside Contracts.

The Committee approved the provision of winter maintenance to the National Cycle Network Route 1 and 77.

V SUSTAINABLE TRANSPORT STRATEGIC DELIVERY FRAMEWORK

There was submitted Report No 63-2022 by the Executive Director of City Development providing a summary of the proposed approach to developing a strategic framework for sustainable transport infrastructure between 2023 and 2033, comprising of the Regional Transport Strategy and a proposed new Dundee City Sustainable Transport Delivery Plan.

The Committee:-

(i) remitted the Head of Sustainable Transport and Roads to work with Tactran to shape the Regional Transport Strategy; and

(ii) remitted the Head of Sustainable Transport and Roads to prepare a draft Dundee City Sustainable Transport Delivery Plan for stakeholder consultation.

VI RESIDENTS PARKING SCHEME CONSULTATION

The Committee acceded to a request for a deputation to address the Committee relative to this item of business. After the deputation had stated their case and answered questions they were thanked for their attendance and withdrew.

On a reference to Article VI of the minute of the meeting of the City Development Committee of 9th March, 2020, there was submitted Report No 64-2022 by the Executive Director of City Development providing a summary of the feedback to an initial stakeholder consultation engagement undertaken on the potential to introduce an On-street Resident Parking Scheme in three city wards: West End, Coldside and Maryfield.

The Convener, seconded by Councillor Alexander, moved that Committee notes the findings of the preliminary consultation exercise and agrees no further consultation is progressed at this time.

As an amendment, Bailie Macpherson, seconded by Councillor McCready, moved that Committee:-

(i) accepted that the online nature of this consultation exercise resulted in a poor response rate and therefore instructs officers to re-open the consultation with face-to-face consultation meetings for residents in each of the areas of the West End, Maryfield and Coldside Wards under consideration. Additionally, face-to-face street surveys should be undertaken as appropriate and the overall methodology for consultation should be discussed with the local elected members prior to the re‑opened consultation commencing. This further consultation, to be funded from contingencies, must be completed and the outcomes reported back to this Committee, together with recommendations, by 31st October, 2022;

(ii) further, instruct officers to devise a car parking permits scheme for the following car parks to be made available to residents living in the area, subject to residents parking scheme consultation in the West End Ward:

Roseangle, Pennycook Lane, Millers Wynd, Ryehill Lane, Mid Wynd, Union Street North, Bellfield Street North and East Whale Lane.

The proposed conditions of such a permits scheme should be reported to this Committee by 31st May, 2022 for its consideration and, subject to Committee approval, should thereafter be implemented as soon as possible;

(iii) noted the unanimous decision of the City Development Committee of 12th March, 2018, on the Proposed Extension of Residents' Parking Schemes, Item IV refers, instructs the Executive Director of City Development to carry out the instructions of the Committee and the policy of the Council and produce a report which meets the recommendations unanimously agreed on 12th March, 2018; and

(iv) instructed the Chief Executive of the Council to report to the Committee on why the policy of the Council was not carried out in this situation.

On a division, there voted for the motion - the Convener, Lord Provost Borthwick, Depute Lord Provost Campbell, Bailies Roberts and Sawers, and Councillors Alexander, Cordell, Dawson, Hunter, Lynn, Rendall, Rome, Short and Smith (14); and for the amendment - Bailies Keenan, Wright, Macpherson and Scott and Councillors Cruickshank, McCready, McIrvine, Marra, Richardson, Hay, Scott, Duncan and Murray (13) - Councillor Ross being absent when the vote was taken - whereupon the motion was declared carried.

VII CRAIGOWL ROAD, DUNDEE (STOPPING-UP) ORDER 2022

There was submitted Report No 70-2022 by the Executive Director of City Development seeking approval to stop-up lengths of road and footways in Craigowl Road utilising the powers of the Town and Country Planning (Scotland) Act 1997 to enable development following planning consent for the change of use from public road and footway to an enclosed compound for industrial buildings.

The Committee approved the promotion of a Stopping-Up Order for sections of Craigowl Road.

VIII BUSINESS GATEWAY TAYSIDE: PERFORMANCE AND GOVERNANCE UPDATE

There was submitted Report No 47-2022 by the Executive Director of City Development providing an update on performance of the Business Gateway Tayside service against the backdrop of the COVID‑19 pandemic and seeking approval for revised governance arrangements.

The Committee:-

(i) noted the excellent performance against targets of the service delivered despite the challenging operating environment;

(ii) approved plans for revised governance arrangements in line with those set out in the report;

(iii) remitted the Executive Directors of City Development and Corporate Services to develop and conclude a Memorandum of Understanding (MoU) with Member Councils that would underpin the revised governance arrangements; and

(iv) remitted the Executive Directors of City Development and Corporate Services to develop a revised service specification and commence procurement of a new contract for delivery from 2023/2024 forward, subject to approval by Committee of the preferred bidder.

IX TRANSFER OF EMPLOYABILITY FUNCTIONS

There was submitted Report No 60-2022 by the Executive Director of City Development updating Committee on the devolution of Scottish Government funding to the Discover Work Partnership; COSLAs request to carry forward funding into 2022/2023; and seeking delegated authority to legally commit funding to organisations following the competitive challenge fund process undertaken by the Discover Work Partnership.

The Committee:-

(i) delegated the Executive Director of Corporate Services to carry forward Scottish Government employability funding from 2021/2022 into 2022/2023;

(ii) delegated the Executive Director of City Development and Executive Director of Corporate Services to finalise the commitment of employability funding following the competitive challenge fund process undertaken by the Discover Work Partnership; and

(iii) remitted the Executive Director of City Development to bring a further report to the City Development Committee in Summer 2022 on the outcome of the competitive challenge fund process and performance of the pre-existing Employability Pathway.

X DRAFT NATIONAL PLANNING FRAMEWORK 4 AND THE PLANNING (SCOTLAND) ACT 2019

On a reference to Article III of the minute of meeting of this Committee of 26th October, 2020, there was submitted Report No 72-2022 by the Executive Director of City Development updating members on the publication and content of the Draft National Planning Framework 4 (NPF4) and seeking approval of the Councils proposed response to the consultation. It also provided an update on the implementation of the Planning (Scotland) Act 2019.

The Committee:-

(i) noted the publication and content of the Draft National Planning Framework 4 and approved the Councils proposed response to the consultation as set out in Appendix 1 of the report;

(ii) remitted the Executive Director of City Development to submit the proposed consultation response on the Draft NPF4 to the Scottish Government by 31st March, 2022;

(iii) noted the key updates and timescales for the ongoing implementation of the Planning (Scotland) Act 2019 as set out in Appendix 2 of the report;

(iv) instructed officers to include in their response stronger measures to protect city centre and district shopping centre and local community shops. In light of the climate emergency and the need to develop sustainable places, there should be a presumption against future out of town retail developments and drive through restaurants; and

(v) agreed that in any planning application, any statement about the number of jobs to be produced by a new development and especially by a new retail development, must be backed up by an economic impact survey which demonstrated the number of full-time equivalent jobs to be created and that this figure must be netted off against any job losses in other retail settings caused by the promotion of the new development. A failure to produce such a report to the satisfaction of planning officers should result in any claims about job numbers being disregarded.

XI TENDERS RECEIVED BY HEAD OF DESIGN AND PROPERTY AND HEAD OF SUSTAINABLE TRANSPORT AND ROADS

There was submitted Report No 61-2022 by the Executive Director of City Development detailing tenders received and requesting decisions thereon.

(a) BUS PRIORITY (STAG) APPRAISAL FOR TAYSIDE BUS ALLIANCE

The Committee agreed to accept the tender with highest ranking score for cost (30%) and quality (70%) for the scope of the commission from Systra Ltd in the sum of 496,031.

(b) CONSULTANCY SERVICES FOR ELECTRIC VEHICLE CHARGING INFRASTRUCTURE

The Committee agreed to accept the tender from Urban Foresight in the sum of 46,000, together with allowances of 4,000, giving a total expenditure of 50,000.

(c) MARCHBANKS DUNDEE CITY COUNCIL DEPOT ELECTRIC VEHICLE CHARGERS

The Committee agreed to accept the offer from Swarco UK Ltd in the sum of 102,223.

(d) KINGSPARK SCHOOL ELECTRIC VEHICLE CHARGERS

The Committee agreed to accept the offer from Swarco UK Ltd in the sum of 23,130.

(e) POP-UP CHARGERS UPGRADES

The Committee agreed to accept the offer from Tayside Contracts in the sum of 66,000.

(f) TEMPLETON WOODS SHELTER

The Committee agreed to accept the offer from P & G Blacksmiths in the sum of 22,850, together with allowances of 11,000, giving a total expenditure of 33,850.

(g) BROUGHTY FERRY TO MONIFIETH ACTIVE TRAVEL - AREA 1A

The Committee agreed to accept the tender price received from Wates Construction Ltd under the Scape Framework in the sum of 1,298,457, together with allowances of 100,000, giving a total expenditure of 1,389,457.

(h) 219 HILLTOWN - SHOPFRONT REFURBISHMENT

The Committee agreed to accept the negotiated contract from Construction Services in the sum of 36,035.68, together with allowances of 10,000, giving a total expenditure of 46,035.68.

(i) ANCRUM ROAD PRIMARY SCHOOL - REPLACEMENT OF LIGHT FITTINGS PHASE 3

The Committee agreed to accept the negotiated contract from Construction Services in the sum of 45,849.14, together with allowances of 8,800, giving a total expenditure of 54,649.14.

(j) CRAIGIEBARNS NURSERY SCHOOL - EXTERNAL SECURITY LIGHTING

The Committee agreed to accept the negotiated contract from Construction Services in the sum of 7,258.11, together with allowances of 1,800, giving a total expenditure of 9,058.11.

(k) ST MARYS PRIMARY SCHOOL - WIRELESS FIRE ALARM UPGRADE

The Committee agreed to accept the negotiated contract from Construction Services in the sum of 60,825.84, together with allowances of 12,000, giving a total expenditure of 72,825.84.

(l) CITY SQUARE, HOLLINS ROOM - VENTILATION INSTALLATION

The Committee agreed to accept the offer from Scan Building Services Ltd in the sum of 28,532.03, together with allowances of 6,000, giving a total expenditure of 34,532.03.

(m) CRAIGIEBARNS NURSERY SCHOOL - EXTERNAL DOORS, SCREENS, WINDOWS AND CLADDING

The Committee agreed to accept the negotiated contract from Construction Services in the sum of 63,582.89, together with allowances of 12,000, giving a total expenditure of 75,582.89.

(n) BLACKNESS NURSERY SCHOOL - UPGRADE OF FIRST FLOOR PUPIL TOILETS

The Committee agreed to accept the negotiated contract from Construction Services in the sum of 58,289.48, together with allowances of 11,000, giving a total expenditure of 69,289.48.

(o) ST FERGUS PRIMARY SCHOOL - UPGRADE MAIN PUPILS TOILETS GROUND FLOOR

The Committee agreed to accept the negotiated contract from Construction Services in the sum of 86,226.54, together with allowances of 17,000, giving a total expenditure of 103,226.54.

(p) EASTERN PRIMARY SCHOOL - UPGRADE PUPIL TOILETS IN BASEMENT CENTENARY WING

The Committee agreed to accept the negotiated contract from Construction Services in the sum of 90,464.63, together with allowances of 16,500, giving a total expenditure of 106,964.63.

(q) CLEPINGTON PRIMARY SCHOOL - UPGRADE FIRE DOORS IN STAIRWELL

The Committee agreed to accept the negotiated contract from Construction Services in the sum of 129,472.94, together with allowances of 23,100, giving a total expenditure of 152,572.94.

(r) BRAEVIEW ACADEMY - ADDITIONAL MEETING ROOM

The Committee agreed to accept the offer from Willmott Dixon Construction Ltd in the sum of 83,995.84, together with allowances of 15,500, giving a total expenditure of 99,495.84.

XIA MANAGEMENT AND RENEWAL OF THIN WALLED CARBON STEEL PIPEWORK

There was submitted Report No 78-2022 by the Executive Director of City Development outlining a management and renewal strategy relating to thin walled carbon steel pipework installations and seeking approval for the accelerated replacement of remaining heating pipework and radiators within Dundee House. The report detailed reactive measures taken to date, and the requirement for immediate action to renew the heating system to mitigate future risks. The report also detailed the Head of Design and Propertys assessment of the current condition of Dundee House and future monitoring arrangements.

The Convener, seconded by Councillor Alexander, moved that Committee:-

(i) noted the issues relating to the use and premature failure of thin walled carbon steel installations within NHS facilities and the wider construction industry and the specific installation within Dundee House, including the works undertaken to date in carrying out reactive repairs;

(ii) agreed to the replacement of the remaining Dundee House heating pipework and radiators in a way that minimises service disruption;

(iii) in light of the urgency of the situation, delegates authority to the Executive Director of City Development and the Executive Director of Corporate Services to make suitable arrangements for the necessary remedial works to be carried out at the earliest possible time; and

(iv) noted a further report would be submitted to the City Development Committee for members to consider following the review of installations across the property portfolio.

As an amendment, Councillor McCready, seconded by Bailie Keenan, moved that Committee agree the following additional recommendation:-

In light of the many recent issues around building maintenance, including the Olympia swimming pool closure, the roof repairs issue and the problems with thin walled carbon steel pipework at Dundee House, a building which the Council does not own, that the Chief Executive is instructed to commission an independent report into building maintenance across the Council which would look at whether the correct resources are in place whether in terms of personnel, processes or budgets to ensure that best practice is being followed and that, in future, costs to the Council are kept to a minimum.

On a division, there voted for the motion - the Convener, Lord Provost Borthwick, Depute Lord Provost Campbell, Bailies Roberts and Sawers, and Councillors Alexander, Cordell, Dawson, Hunter, Lynn, Rendall, Rome, Short, Smith, Murray and Ross (16); and for the amendment - Bailies Keenan, Wright, Macpherson and Scott and Councillors Cruickshank, McCready, McIrvine, Marra, Richardson, Hay, Scott and Duncan (12) - whereupon the motion was declared carried.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.

XII LEASE OF LAND

There was submitted Report No 74-2022 by the Executive Director of City Development seeking approval for the lease of land as detailed in the report.

The Committee approved the lease of land on the terms and conditions detailed in the report.

XIII LEASE OF OFFICE SPACE

There was submitted Report No 73-2022 by the Executive Director of City Development seeking approval for the lease extension of office space as detailed in the report.

The Committee approved the lease extension on the terms and conditions detailed in the report.

XIV COMMERCIAL PROPERTY LEASE RENEWAL

There was submitted Report No 76-2022 by the Executive Director of City Development seeking approval of the commercial property lease renewal as detailed in the report.

The Committee approved the provisionally negotiated terms for the lease renewal of the commercial property as detailed in the report.

Mark FLYNN, Convener.