City Development Committee - 06/12/2021

At a MEETING of the CITY DEVELOPMENT COMMITTEE held remotely on 6th December, 2021.

Present:-

BAILIES

COUNCILLORS

Councillor Mark FLYNN, Convener, in the Chair.

The minute of meeting of this Committee of 25th October, 2021 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATIONS OF INTEREST

Bailie Roberts and Councillors Dawson and Malone declared non-financial interests in respect of Article VII by virtue of being Council representatives on Leisure & Culture Dundee.

Councillor Short declared a non-financial interest in respect of Article X by virtue of having been involved in discussions relative to the property involved.

II DEMAND RESPONSIVE TRANSPORT

It was reported that this item had been placed on the agenda at the request of Bailie Macpherson.

The Committee resolved:-

Committee recognises that there are citizens within Dundee who have difficulty accessing the bus network because they live some distance from registered routes and/or due to mobility difficulties.

Committee further notes that, in numerous other local authority areas, the issue has been tackled by the provision of demand responsive transport solutions. These are often delivered by local authorities working in partnership with third sector and private sector partners.

Committee therefore instructs officers to engage with third and private sector transport providers to ascertain the viability of possible demand responsive transport solutions in Dundee.

Should the outcome of such discussions not result in positive proposals coming forward by 31st August, 2022, Committee further instructs officers to submit a bid to the forthcoming Scottish Government Community Bus Fund and bring forward a report to this Committee within the six months following that date, identifying gaps in the commercial and supported bus network across Dundee and making recommendations about the viability of the City Council leading such a demand responsive transport solution.

III DUNDEE CITY COUNCIL (MURRAYFIELD DRIVE, DUNDEE) (STOPPING-UP) ORDER 2021

Reference was made to Article XI of the minute of meeting of this Committee of 10th May, 2021, wherein the Committee agreed to stop-up areas of roads, footpaths and footways in Murrayfield Drive, Dundee.

There was submitted Agenda Note AN44-2021 reporting that the Order was duly prepared and advertised in the Evening Telegraph and The Edinburgh Gazette, that the relevant statutory undertakers were consulted and no objections were received.

The Committee agreed to authorise and confirm the Stopping-Up Order, and authorise formal publication of the confirmation, after which the Order would become operative.

IV DUNDEE DEVELOPMENT PLAN SCHEME 2021

There was submitted Report No 319-2021 by the Executive Director of City Development setting out the 2021 Development Plan Scheme for the Dundee Local Development Plan.

The Committee:-

(i) approved the Development Plan Scheme 2021 as set out in Appendix 1 of the report;

(ii) remitted the Executive Director of City Development to refer the Development Plan Scheme 2021 to the Scottish Government for information; and

(iii) remitted the Executive Director of City Development to publish and implement the Development Plan Scheme 2021.

V CITY DEVELOPMENT SERVICE PLAN 2021/2024 PROGRESS REPORT

There was submitted Report No 321-2021 by the Executive Director of City Development providing a mid-year progress report on the Service Plan for the City Development Service for the period 2021/2024.

The Committee approved the Service Plan Progress Report as attached at Appendix 1 of the report.

VI LINLATHEN ROAD AREA (EXTENSION TO 20MPH ZONE) ORDER 2021

There was submitted Report No 320-2021 by the Executive Director of City Development proposing the implementation of an extension to a proposed 20mph zone in a new housing development in the Linlathen Road area of Dundee following a secondary phase to the development.

The Committee approved the preparation of the necessary Traffic Regulation Order to include new roads associated with or accessing the new housing development.

VII OLYMPIA MAINTENANCE PROGRAMME

There was submitted Report No 336-2021 by the Executive Director of City Development providing an update for members regarding the current closure at Olympia, likely timetable for reopening and planned maintenance works programme for the facility.

The Convener, seconded by Councillor Rome, moved that the Committee:-

(i) note the works undertaken to date to carry out reactive maintenance as detailed within the report;

(ii) note that a planned major refurbishment for the leisure pool is currently being finalised which will necessitate a longer-term closure of the pool facilities at Olympia;

(iii) remits the Executive Director of City Development to submit a tender report to City Development Committee for approval at the earliest possible date; and

(iv) instructs the Chief Executive to undertake a review of the design and construction of the Olympia building and to report back to City Development on the outcome. Such a review would include an assessment of liability in respect of contractual works.

As an amendment, Bailie Keenan, seconded by Councillor McCready, moved that Committee:-

(i) notes the works undertaken to date to carry out reactive maintenance as detailed within the report;

(ii) notes that a planned major refurbishment for the leisure pool is currently being finalised which will necessitate a longer-term closure of the pool facilities at Olympia;

(iii) remits the Executive Director of City Development to submit a tender report to the City Development Committee for approval at the earliest possible date;

(iv) remits this report to the Scrutiny Committee for further consideration and request that Officers of the Council and officers of Leisure and Culture Dundee attend the Scrutiny Committee to give a detailed explanation about the propertys current condition and how it has been maintained over the last eight years and to answer any questions which the Scrutiny Committee may have;

(v) that, in addition to this report, members of the Scrutiny Committee should also be given copies of all correspondence between the Council and Leisure and Culture Dundee between 2013 and December 2021 regarding the propertys condition; and

(vi) instructs the Chief Executive to appoint an independent expert to review the design and material specifications used within the property to establish if these were adequate to last within a swimming pool and leisure complex environment and to report back to the City Development Committee and the Scrutiny Committee by April, 2022.

On a division, there voted for the motion - the Convener, Lord Provost Borthwick, Depute Lord Provost Campbell, Bailies Roberts and Sawers, and Councillors Alexander, Dawson, Hunter, Lynn, Rendall, Rome, Short, Smith, Murray and Ross (15); and for the amendment - Bailies Keenan, Wright, Macpherson and Scott and Councillors Cruickshank, McCready, McIrvine, Malone, Marra, Richardson, Hay, Scott and Duncan (13) - whereupon the motion was declared carried.

XIII TENDERS RECEIVED BY HEAD OF DESIGN AND PROPERTY

There was submitted Report No 318-2021 by the Executive Director of City Development detailing tenders received and requesting decisions thereon.

(a) SERVICE AND MAINTENANCE OF BOOSTED WATER TANK AND PUMP SYSTEMS

The Committee agreed to accept the lowest offer from SPIE Ltd in the sum of 60,467.59, together with allowances of 7,000, giving a total expenditure of 67,467.59.

(b) SERVICE AND MAINTENANCE OF CITY SQUARE, CAIRD HALL AND OLYMPIA FIRE ALARM, EMERGENCY VOICE COMMUNICATION (EVC) AND PUBLIC ADDRESS AND VOICE ALARM (PAVA) SYSTEMS

The Committee agreed to accept the offer from SPIE Scotshield Ltd in the sum of 46,124.59, together with allowances of 5,000, giving a total expenditure of 51,124.59.

(c) PERIODIC INSPECTION AND TESTING OF ELECTRICAL INSTALLATIONS

The Committee agreed to accept the offer from SAFE Building Services Ltd in the sum of 260,380, together with allowances of 27,000, giving a total expenditure of 287,380.

(d) RUGBY TERRACE PAVILION - DEMOLITION

The Committee agreed to accept the lowest offer from Safedem Ltd in the sum of 13,731, together with allowances of 23,806.96, giving a total expenditure of 37,537.96.

(e) LINLATHEN EAST BRIDGE

The Committee agreed to accept the lowest offer from Dundee Plant Company Ltd in the sum of 28,648.90, together with allowances of 8,500, giving a total expenditure of 37,148.90.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.

IX SALE OF PROPERTY

There was submitted Report No 328-2021 by the Executive Director of City Development seeking approval for the sale of property.

The Committee agreed the sale on the terms and conditions contained in the report.

X SALE OF LAND AND BUILDINGS

There was submitted Report No 334-2021 by the Executive Director of City Development seeking approval for the sale of the site of land and buildings.

The Committee agreed the sale on the terms and conditions outlined in the report.

Mark FLYNN, Convener.