Neighbourhood Services Committee - 19/08/2019

At a MEETING of the NEIGHBOURHOOD SERVICES COMMITTEE held at Dundee on 19th August, 2019.

Present:-

BAILIES

COUNCILLORS

Councillor Anne RENDALL, Convener, in the Chair.

The minute of meeting of this Committee of 3rd June, 2019 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

Bailie Roberts and Councillor Marra declared non-financial interests in respect of Article VII of this minute by virtue of being Council representatives on Leisure & Culture Dundee.

II TENDER FOR THE PRODUCTION AND SUPPLY OF GARDEN WASTE PERMITS

There was submitted Agenda Note AN56-2019, whereby reference was made to Article II of the Policy and Resources Committee of 21st February, 2019, when approval was given to commence charging for collection of garden waste bins from March, 2020. It was reported that a tender exercise had been undertaken to secure a contractor for the production and supply of garden waste permits. A single-stage open tender procedure was initiated in June, 2019 and bids had been invited from suitably appointed companies who could provide this service. Following a 2-stage evaluation process, it was determined that a bid received from Euro Label Printers Ltd met all of the requirements of the tender specification and approval was now sought to award this contract.

The total cost of the service to print, distribute and manage the provision of garden waste permits was estimated at approximately 24,150 per annum, based on the anticipated levels of participation in the scheme. The contract duration was two years with an option to extend for a further one year which equated to a total contract value of approximately 72,450 over the three year period. These costs had been factored into the overall financial implications of the scheme as part of the system set up costs as reported to Committee in February, 2019 and would therefore be contained within the Neighbourhood Services Revenue Budget.

The Convener, seconded by Councillor Rome, moved to award the contract to Euro Label Printers Ltd.

As an amendment, Bailie Macpherson, seconded by Councilor Duncan, moved to defer consideration of this item.

On a division, there voted for the motion - the Convener, Lord Provost Borthwick, Depute Lord Provost Campbell, Bailies Roberts and Sawers, Councillors Alexander, Cordell, Flynn, Hunter, Lynn, Rome, Ross, Short, Smith and Murray (15); and for the amendment - Bailies Keenan, Wright, Scott and Macpherson, Councillors Cruickshank, McCready, McIrvine, Malone, Marra, Richardson, Hay, Scott and Duncan (13) - whereupon the motion was declared carried.

III PURCHASE OF INTERNAL RECYCLING CONTAINERS FOR SCHOOLS

There was submitted Agenda Note AN57-2019 advising the Committee that, in order to expedite the programme of works to install internal recycling facilities at all Dundee City Council premises to ensure these were aligned with the Citys domestic collection profile, it had been necessary to undertake a procurement exercise for recycling containers suitable for schools and nurseries.

Following tender evaluation, it was recommended that the contract(s) be awarded to Leafield Environmental Ltd.

The total cost of the purchases was anticipated to be approximately 49,338. These costs would be met from the allowances for Recycling and Waste Management in 2019/2020 within the Service Provision section of the Capital Plan 2019/2024.

The Committee agreed to award the contract to Leafield Environmental Ltd.

IV CONTRACT FOR TREATMENT OF PAPER AND CARD

The Committee acceded to a request for a deputation to address the Committee relative to this item. After the deputation had stated their case, they were thanked for their attendance and withdraw.

There was submitted Agenda Note AN58-2019 advising the Committee that, following the expiration of the existing contract for the sorting and onward recycling of all mixed paper and card collected by Dundee City Council, it had been necessary to undertake a procurement exercise to secure a contractor to accept this material from September 2019.

Following tender evaluation, it was recommended that the contract be awarded to Wyllie Recycling Ltd.

The total value of the contract for the duration of the two year specified period plus the optional two year extension was anticipated to be approximately 148,114 based on the specified fixed cost/rebate per tonne and projected tonnage over this period. These costs would be contained within the Neighbourhood Services Revenue Budget.

The Committee agreed to award the contract to Wyllie Recycling Ltd.

V MILL O MAINS COMMUNITY FACILITY

The Committee acceded to requests for deputations to address the Committee relative to this item. After the deputations had stated their cases, and answered questions from members of the Committee, they were thanked for their attendance and withdrew.

On a reference to Article IV of the minute of meeting of this Committee of 3rd June, 2019 there was submitted Report No 251-2019 by the Executive Director of Neighbourhood Services relative to the above.

The Convener, seconded by Councillor Alexander, moved that the Committee support the continued access to the interim locations in the Mill OMains area as the temporary solution for community facilities until the new facility is complete.

As an amendment, Bailie Keenan, seconded by Councillor McIrvine, moved that the Committee does not agree the recommendations in this report and that Council honour the democratic decision, unanimously taken on 3rd June, 2019 at the Neighbourhood Services Committee.

On a division, there voted for the motion - the Convener, Lord Provost Borthwick, Depute Lord Provost Campbell, Bailies Roberts and Sawers, Councillors Alexander, Cordell, Flynn, Hunter, Lynn, Rome, Ross, Short, Smith and Murray (15); and for the amendment - Bailies Keenan, Wright, Scott and Macpherson, Councilors Cruickshank, McCready, McIrvine, Malone, Marra, Richardson, Hay, Scott and Duncan (13) - whereupon the motion was declared carried.

VI TAKE PRIDE IN YOUR CITY

There was submitted Report No 261-2019 by the Executive Director of Neighbourhood Services advising the Committee on the progress of the Take Pride in your City Campaign and seeking approval for its continuation.

The Committee:

(i) agreed to note the content of the report;

(ii) remitted the Executive Director of Neighbourhood Services to take forward the refreshed campaign and the two year action plan appended to the report; and

(iii) to report back to this Committee.

VII DUNDEE SPORTS PITCH STRATEGY

On a reference to Article V of the minute of meeting of this Committee of 31st October, 2016, there was submitted Report No 263-2019 by the Executive Director of Neighbourhood Services updating the Committee on the progress of Dundee Sports Pitch Strategy 2016/2026.

The Committee:

(i) noted the progress to date with a number of key actions identified within the strategy; and

(ii) approved the continued development of the strategy through completion of actions, which aligned with the sportscotland partnership agreement and Physical Activity Strategy.

VIII TENDERS RECEIVED

There was submitted Report No 271-2019 by Head of Design of Property detailing tenders received and requesting a decision on acceptance thereon:-

(a) HOUSING CONCRETE REPAIRS PROGRAMME

The Committee agreed to accept the lowest offer from Andersons Specialist Contracting Ltd in the sum of 97,832, together with allowances of 56,956.65, giving a total expenditure of 154,788.65.

(b) DICKSON AVENUE WALL REPAIR

The Committee agreed to a negotiated contract with Construction Services in the sum of 42,265.92, together with allowances of 24,301.50, giving a total expenditure of 66,567.42.

(c) KILSPINDIE ROAD WALL REPAIR

The Committee agreed to a negotiated contract with Construction Services in the sum of 44,803.68, together with allowances of 13,220.55, giving a total expenditure of 58,024.23.

(d) WEST END WARD - BOILER REPLACEMENT

The Committee agreed to a negotiated contract with Construction Services in the sum of 575,530.56, together with allowances of 65,000.00, giving a total expenditure of 640,530.56.

(e) WEDDERBURN STREET/HEPBURN STREET DEVELOPMENT - ROOF REPLACEMENT

The Committee agreed to a negotiated contract with Construction Services in the sum of 201,934.96, together with allowances of 20,000.00, giving a total expenditure of 221,934.96.

(f) DALLFIELD MSD COMMUNAL AND EMERGENCY LIGHTING UPGRADE

The Committee agreed to a negotiated offer from Construction Services in the sum of 884,181.76, together with allowances of 90,000.00 giving a total expenditure of 974,181.76.

Anne RENDALL, Convener.