Policy And Resources Committee - 12/06/2017

At a MEETING of the POLICY AND RESOURCES COMMITTEE held at Dundee on 12th June, 2017.

Present:-

BAILIES

COUNCILLORS

Councillor John ALEXANDER, Convener, in the Chair.

The minute of meeting of this Committee of 24th April, 2017 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

No declarations of interest were made.

II MINUTES

(a) PERSONNEL APPOINTMENTS SUB-COMMITTEE - 17TH, 25TH AND 28TH APRIL, 2017

(b) PERSONNEL APPEALS SUB-COMMITTEE - 24TH APRIL, 2017

The minutes of meetings of the above Sub-Committees, copies of which are appended hereto, were submitted for information and record purposes. (Appendices I and II).

III ESTABLISHMENT OF RECESS SUB-COMMITTEE

There was submitted Agenda Note AN47-2017 intimating that the Council's Recess commenced on 1st July, 2017 and ended on 12th August, 2017. To facilitate the smooth, continuous conduct of the Council's business it was proposed that a Recess Sub-Committee of the Council be set up to deal with matters of an urgent nature which the Chief Executive or Head of Democratic and Legal Services believed could not wait for the next ordinary meeting of the Committee concerned during that period.

The Committee approved the undernoted operating arrangements:-

(i) Membership - 5 members of the Administration, 2 members of the Labour Group, 1 member of the Conservative Group and one member of the Liberal Democrat Group;

(ii) Chair - Leader of the Administration or nominee;

(iii) Substitutes - in terms of Standing Order No 45(3) it shall be competent for substitutions to be intimated and effected for individual meetings;

(iv) Quorum - 3 members;

(v) Dates - to be arranged on a Monday when required;

(vi) Remit - to deal with any urgent business arising during the recess period; and

(vii) Power - full delegated powers to deal with business laid before it.

The Committee also noted that, notwithstanding the above, it may be necessary in view of their quasi‑judicial nature to arrange meetings of the Personnel Appeals Sub-Committee and Licensing Committee.

IV ANNUAL CONSUMER SURVEY

There was submitted Report No 56-2017 by the Chief Executive summarising the main findings from the 2016 Consumer Survey.

The Committee:-

(i) noted the results contained in the report and noted that any issues raised would continue to be addressed as part of the Council's commitment to continuous improvement using the Public Sector Improvement Framework model;

(ii) noted that the key results for each Local Community Planning Partnership area would be sent to the Chairs and Communities Officers for each LCPP so they could discuss any particular issues for their localities and follow up with actions as necessary;

(iii) authorised officers to publish the full survey report on the Council's website and make copies available on request as part of the Council's commitment to Public Performance Reporting; and

(iv) remitted officers to invite tenders from market research companies to conduct the survey for the next three years.

V RECORDS MANAGEMENT PLAN

There was submitted Report No 169-2017 by the Executive Director of Corporate Services proposing the adoption of a Records Management Plan for the Council which was to be submitted to the Keeper of the Records of Scotland under the terms of the Public Records (Scotland) Act 2011.

The Committee approved the Records Management Plan as appended.

VI RELIEF OF RATES - CHARITY RELIEF

There was submitted Report No 183-2017 by the Executive Director of Corporate Services relative to the above.

The Committee approved the recommendations detailed in the report.

VII RENEWAL OF THE MICROSOFT ENTERPRISE AGREEMENT

There was submitted Report No 210-2017 by the Executive Director of Corporate Services relative to the above.

The Council approved the purchase of a new three year Enterprise Agreement with Microsoft.

VIII WORK PLACEMENT MANAGEMENT SYSTEM

There was submitted Report No 209-2017 by the Executive Director of Corporate Services recommending the purchase and supply of a Work Placement Management and Management Information System to replace the existing in-house Information Technology (IT) Systems for Work Placement Management.

The Committee:-

(i) agreed the outcome of the Tender Evaluation to procure a Work Placement Management and Management Information System;

(ii) agreed the expenditure described in paragraph 3 of the report for the capital cost of the new system and the three year licensing, maintenance and support contract; and

(iii) approved the purchase of the supply and services of Hanlon as the best value choice for the Work Placement Management and Management Information System, hosted and managed by the supplier.

IX ANNUAL TREASURY MANAGEMENT ACTIVITY 2016/2017

There was submitted Report No 176-2017 by the Executive Director of Corporate Services reviewing the Treasury Management activities for the period 1st April, 2016 to 31st March, 2017.

The Committee noted the information contained therein and approved the limits set out in Appendix 1 of the report.

X TREASURY RISK REGISTER

There was submitted Report No 191-2017 by the Executive Director of Corporate Services relative to the above.

The Committee approved the Risk Register for the Council in respect of its Treasury activities.

XI VALEDICTORY - MARJORY STEWART

The Convener, on behalf of the Council, paid tribute to Marjory Stewart, Executive Director of Corporate Services, upon her retiral and wished her well for the future.

John ALEXANDER, Convener.

At MEETINGS of the PERSONNEL APPOINTMENTS SUB-COMMITTEE OF THE POLICY AND RESOURCES COMMITTEE held at Dundee on 17th April, 25th April and 28th April, 2017.

APPENDIX I

Present:-

On 17th April, 2017:-

BAILIES

COUNCILLORS

On 25th April, 2017:-

BAILIES

COUNCILLORS

On 28th April, 2017:-

BAILIES

COUNCILLORS

Willie SAWERS, in the Chair.

Unless marked thus * all items stand delegated.

The Sub-Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraph 1 of Part I of Schedule 7A of the Act.

I DECLARATION OF INTEREST

No declarations of interest were made.

II APPOINTMENT OF EXECUTIVE DIRECTOR OF CORPORATE SERVICES

At the meeting held on 17th April, 2017, there were submitted details of the applications received and the Sub-Committee agreed the candidates to be invited for assessment centre evaluation.

At the meeting held on 25th April, 2017, there was submitted the assessment centre evaluation report and the Sub-Committee agreed the candidates to be invited for interview on 28th April, 2017.

At the meeting held on 28th April, 2017, the Sub-Committee interviewed the candidates. Following an exchange of views, and after hearing the officers, the Sub-Committee unanimously agreed to offer the post to Mr Gregory Colgan who intimated his acceptance.

Willie SAWERS, Convener.

At a MEETING of the PERSONNEL APPEALS SUB-COMMITTEE held at Dundee on 24th April, 2017.

APPENDIX II

Present:-

COUNCILLORS

Depute Lord Provost Christina ROBERTS, Convener, in the Chair.

The minute of meeting of this Committee of 9th March, 2017 was held as read.

Unless marked thus * all items stand delegated.

The Sub-Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraph 1 of Part I of Schedule 7A of the Act.

I DECLARATION OF INTEREST

There were no declarations of interest.

II APPEAL AGAINST DISMISSAL

It was reported that an appeal against dismissal from an employee of the Neighbourhood Services Department had been submitted.

The Sub-Committee heard the Councils representative and witnesses and, thereafter, the Appellant and his representative.

After questions had been put and answers given by both parties to each other and the witnesses and by members of the Sub-Committee, the parties withdrew.

Thereafter, following careful consideration of all the information, the Sub-Committee agreed that the grounds of the appeal had not been substantiated and that the appeal be not upheld.

Christina ROBERTS, Convener.