City Development Committee - 28/03/2016

At a MEETING of the CITY DEVELOPMENT COMMITTEE held at Dundee on 28th March, 2016.

Present:-

BAILIES

COUNCILLORS

Councillor Will DAWSON, Convener, in the Chair.

The minute of meeting of this Committee of 22nd February, 2016 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATIONS OF INTEREST

Councillor Hunter declared a non-financial interest in relation to Article XV (112 High Street, Lochee) by virtue of his employment. Councillor Asif declared a financial interest in relation to Article XV (ground at Aberlady Crescent) by virtue of being a director of the company involved.

II NEW ROADS - ROAD CONSTRUCTION CONSENTS

There was submitted Agenda Note AN23-2016 making reference to Article VI of the Policy and Resources Committee on 27th April, 2009, wherein the Committee delegated the grant of road construction consent to the Executive Director of City Development with the proviso that any consents granted be reported to the City Development Committee as soon as practicable thereafter.

It was reported that the undernoted applications had been submitted and the Executive Director of City Development had approved the applications subject to conditions which had been agreed with the applicants:-

III PARKING PROVISION IN THE WEST END WARD

This item had been placed on the agenda at the request of Councillor Macpherson.

Councillor Macpherson, seconded by Councillor McCready, moved that the Committee notes with concern that, following the consultation exercise in 2012, (Article II of the minute of meeting of this Committee of 11th January, 2010 refers) in part of the West End Ward relative to a possible residents parking scheme, the parking situation for residents and local businesses in the area concerned has worsened.

Committee therefore instructs the Executive Director of City Development, during the 2016/2017 financial year, to undertake a further consultation with community groups, local residents, the business community and other stakeholders such as the University of Dundee, to ascertain views as to measures short of a parking scheme that covers the whole of the original consultation area, that may have public support for possible future introduction.

Committee also instructs the Executive Director of City Development to report back on his findings and recommendations to this Committee by 31st March, 2017.

As an amendment, the Convener, seconded by Councillor Campbell, moved that the Executive Director of City Development shall continue with a phased approach to residents' parking schemes as previously agreed by the Committee (Article II of the minute of meeting of this Committee of 11th January, 2010 refers).

On a division, there voted for the motion - Bailies Wright and Borthwick and Councillors Keenan, Asif, Bidwell, Brennan, Cruickshank, Ferguson, Gordon, McCready, McGovern and Macpherson (12); and for the amendment - the Convener, Lord Provost, Depute Lord Provost, Bailies Sawers and Scott and Councillors Guild, Alexander, Black, Bowes, Campbell, Cordell, Hunter, Lynn, Murray and Ross (15) - whereupon the amendment was declared carried.

IV HARRIS ACADEMY (PERTH ROAD, DUNDEE) (VARIATION OF WAITING RESTRICTIONS) ORDER 2016

There was submitted Report No 54-2016 by the Executive Director of City Development relative to a requirement for alterations to waiting restrictions around Harris Academy on Perth Road due to the closure of Menzieshill High School causing increased vehicular traffic in the area.

The Committee approved the preparation of a Traffic Regulation Variation Order to affect the changes to the waiting restrictions in the relevant Traffic Regulation Order for Dundee.

V NETWORK RAIL SCOTLAND ROUTE STUDY - DRAFT FOR CONSULTATION

There was submitted Report No 60-2016 by the Executive Director of City Development outlining the purpose, content and proposals contained within the Network Rail consultation document "Scotland Route Study - Long-Term Planning Process - Draft for Consultation" and Dundee City Councils response.

The Committee noted the purpose, content and proposals contained within the consultation and endorsed Dundee City Councils response contained in Appendix A to the report.

VI FLOOD RISK MANAGEMENT (SCOTLAND) ACT 2009

On a reference to Article II of the minute of meeting of this Committee of 28th October, 2013, there was submitted Report No 117-2016 by the Executive Director of City Development advising the Committee of progress towards production of a Flood Risk Management Plan for the Tay Estuary and Montrose Basin Local Plan District to be delivered in fulfilment of the requirement of the Flood Risk Management (Scotland) Act 2009.

The Committee:

(i) noted the progress being made towards the production of the statutory Flood Risk Management Plan; and

(ii) approved the proposed actions to reduce flood risk contained within the draft Flood Risk Management Plan.

VII FLOOD PROTECTION SCHEMES - SCAPE FRAMEWORK

There was submitted Report No 70-2016 by the Executive Director of City Development updating the Committee on the progress of Dundees proposed central flood protection schemes.

The Convener, seconded by Councillor Campbell, moved that the Committee notes:-

(i) the progress of Dundees proposed central flood protection schemes;

(ii) the benefits of using the Scape Framework to procure capital projects; and

(iii) approves the procurement of the construction of the proposed central flood protection schemes at Broughty Ferry and City Quay to Riverside Park through the Scape Framework.

In addition the Committee agrees that:-

(iv) the details of the Broughty Ferry Flood Protection Measures are subject to public consultation in summer 2016.

As an amendment, Councillor Bidwell, seconded by Councillor Ferguson, moved that the Committee also instructs the Chief Executive and Leader of the Administration to write to the appropriate Minister of the new Government in Holyrood to urge that the Scottish Governments share of the capital funding is confirmed for more than one financial year.

On a division, there voted for the motion - the Convener, Lord Provost, Depute Lord Provost, Bailie Sawers and Councillors Guild, Alexander, Black, Bowes, Campbell, Cordell, Hunter, Lynn, Murray and Ross (14); and for the amendment - Bailies Wright, Borthwick and Scott and Councillors Keenan, Asif, Bidwell, Brennan, Cruickshank, Ferguson, Gordon, McCready, McGovern and Macpherson (13) - whereupon the motion was declared carried.

VIII STREET LIGHTING PARTNERSHIP PERFORMANCE 2014/2015

On a reference to Article XV of the minute of meeting of this Committee of 23rd February, 2015, there was submitted Report No 91-2016 by the Executive Director of City Development providing an update on the progress and performance of the Street Lighting Partnership with Tayside Contracts on the delivery of the street lighting services within Dundee City Council to 31st March, 2015.

The Committee noted the content of the report and agreed that the Executive Director of City Development continue to report back annually to the Committee advising on the progress and performance of the Partnership.

IX TENDERS RECEIVED BY HEAD OF DESIGN AND PROPERTY

There was submitted Report No 108-2016 by the Head of Design and Property detailing tenders received in respect of the undernoted projects:-

(a) DENS ROAD PRIMARY SCHOOL - FIRE DOOR UPGRADE

The Committee agreed to a negotiated contract with the Environment Department (Construction Services) in the sum of 21,756.75, to which required to be added allowances amounting to 3,328.78, making a total expenditure of 25,085.53.

(b) CLEPINGTON PRIMARY SCHOOL - WINDOW UPGRADES

The Committee agreed to a negotiated contract with the Environment Department (Construction Services) in the sum of 154,598.51, to which required to be added allowances amounting to 23,653.57, making a total expenditure of 178,252.08.

(c) BARNHILL PRIMARY SCHOOL - FASCIA REPLACEMENT

The Committee agreed to a negotiated contract with the Environment Department (Construction Services) in the sum of 15,193.80, to which required to be added allowances amounting to 2,324.53, making a total expenditure of 17,518.33.

(d) BARNHILL PRIMARY SCHOOL - WINDOWS

The Committee agreed to a negotiated contract with the Environment Department (Construction Services) in the sum of 96,062.99, to which required to be added allowances amounting to 14,697.64, making a total expenditure of 110,760.63.

(e) THE CRESCENT, WHITFIELD - RETAIL FLUES AND ROOF ACCESS

The Committee agreed to a negotiated contract with the Environment Department (Construction Services) in the sum of 58,839.58, to which required to be added allowances amounting to 9,002.46, making a total expenditure of 67,842.04.

(f) THE CRESCENT, WHITFIELD - (UNIT 1) SUB-DIVISION

The Committee agreed to a negotiated contract with the Environment Department (Construction Services) in the sum of 32,117.95, to which required to be added allowances amounting to 26,876.05, making a total expenditure of 58,994.

(g) BLACKNESS PRIMARY SCHOOL - WESTERN STAIRWELL RESURFACING

The Committee agreed to a negotiated contract with the Environment Department (Construction Services) in the sum of 15,234.74, to which required to be added allowances amounting to 2,330.92, making a total expenditure of 17,565.66.

(h) DENS ROAD PRIMARY SCHOOL - GROUND FLOOR GIRLS TOILET UPGRADE

The Committee agreed to a negotiated contract with the Environment Department (Construction Services) in the sum of 51,853.03, to which required to be added allowances amounting to 7,933.51, making a total expenditure of 59,786.54.

(i) MORGAN ACADEMY - UPGRADE SCIENCE LABORATORY LIGHTING

The Committee agreed to a negotiated contract with the Environment Department (Construction Services) in the sum of 9,264.65, to which required to be added allowances amounting to 1,417.49, making a total expenditure of 10,682.14.

(j) MILL OMAINS PRIMARY SCHOOL - REPLACEMENT BOILER

The Committee agreed to a negotiated contract with the Environment Department (Construction Services) in the sum of 92,987.03, to which required to be added allowances amounting to 14,227.02, making a total expenditure of 107,214.05.

(k) ST PIUS PRIMARY SCHOOL - REPLACEMENT BOILER

The Committee agreed to a negotiated contract with the Environment Department (Construction Services) in the sum of 145,878.57, to which required to be added allowances amounting to 22,319.41, making a total expenditure of 168,197.99.

(l) CRAIGIE HIGH SCHOOL - UPGRADE GAS AT HOME ECONOMIC BLOCK

The Committee agreed to a negotiated contract with the Environment Department (Construction Services) in the sum of 19,630.77, to which required to be added allowances amounting to 3,003.51, making a total expenditure of 22,634.28

(m) DCA - REPLACE BMS PANEL AND UPGRADE AHUS 1-7

The Committee agreed to a negotiated contract with the Environment Department (Construction Services) in the sum of 223,809.51, to which required to be added allowances amounting to 34,242.86, making a total expenditure of 258,052.37.

(n) VARIOUS PROPERTIES - SERVICE AND MAINTENANCE OF AIR HANDLING AND AIR CONDITIONING UNITS - LOT 2

The Committee agreed to accept an offer from Chillforce Ltd in the sum of 54,420, to which required to be added allowances amounting to 5,000, making a total expenditure of 59,420.

(o) VARIOUS PROPERTIES - SERVICE AND MAINTENANCE OF CHILLED AND HOT WATER DRINKING APPLIANCES

The Committee agreed to accept an offer from Water Coolers (Scotland) Ltd in the sum of 126,005, to which required to be added allowances amounting to 10,000, making a total expenditure of 136,005.

(p) VARIOUS PROPERTIES - SERVICING AND CLEANING OF BOILERS CHP UNITS, BURNERS AND FLUES

The Committee agreed to accept an offer from Richard Irvin & Sons Ltd (T/A Richard Irvin Energy Solutions) in the sum of 126,837, to which required to be added allowances amounting to 10,000, making a total expenditure of 136,837.

(q) VARIOUS PROPERTIES - SERVICE AND MAINTENANCE OF AIR HANDLING AND FIRE EXTINGUISHING EQUIPMENT

The Committee agreed to accept an offer from M & S Fire Protection in the sum of 34,892.90, to which required to be added allowances amounting to 3,000, making a total expenditure of 37,892.90.

(r) VARIOUS PROPERTIES - SERVICE AND MAINTENANCE OF AIR HANDLING AND AIR CONDITIONING UNITS - LOT 1

The Committee agreed to accept an offer from Lovats Catering Engineering Services in the sum of 141,829, to which required to be added allowances amounting to 10,000, making a total expenditure of 151,829.

(s) VARIOUS PROPERTIES - SERVICE AND MAINTENANCE OF AIR HANDLING AND AIR CONDITIONING UNITS - LOT 2

The Committee agreed to accept an offer from Lovats Catering Engineering Services in the sum of 69,326, to which required to be added allowances amounting to 6,000, making a total expenditure of 75,326.

(t) VARIOUS PROPERTIES - SERVICE AND MAINTENANCE FOR GAS SOUNDNESS TESTING

The Committee agreed to accept an offer from Vasanet (T/A) Scottish Electric Group in the sum of 32,447, to which required to be added allowances amounting to 3,000, making a total expenditure of 35,447.

(u) 21-24 NORTH WELLINGTON STREET - REVERT TWO UNITS INTO FOUR NEW SEPARATE UNITS

The Committee agreed to a negotiated contract with the Environment Department (Construction Services) in the sum of 80,557.52, to which required to be added allowances amounting to 13,468.48, making a total expenditure of 94,026.

X SHORE TERRACE - FORMATION OF FOUR FOOD RETAIL UNITS

On a reference to Article XIV of the minute of meeting of the Policy and Resources Committee held on 9th December, 2013, there was submitted Report No 124-2016 by the Executive Director of City Development informing the Committee of the proposal to develop the ground floor of the Caird Hall, Shore Terrace to provide four food retail units and seeking approval for entering into negotiation with the Construction Division of the Environment Department to carry out the works.

The Committee noted the report and approved negotiation of a tender with the Environment Departments Construction Division to carry out the works to the ground floor of the Caird Hall, Shore Terrace building as set out in Paragraph 5 of the report.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.

XI 20-22 ST GILES TERRACE, DUNDEE

There was submitted Agenda Note AN24-2016 relative to a request to alter the use clause in the lease of the above subjects.

It was reported, for the information of the Committee, that this request was approved by the Executive Director of City Development in view of the timescales involved, in consultation with the Convener, Labour Group Spokesperson, Bailie Borthwick, Bailie Scott and Councillor Macpherson.

The Committee noted accordingly.

XII ASDA STORES LTD - GROUND AT MAGDALENES KIRKTON, DUNDEE

There was submitted Agenda Note AN25-2016 relative to a request for a formal Licence for Works at the above location.

It was reported, for the information of the Committee, that this request was approved by the Executive Director of City Development in view of the timescales involved, in consultation with the Convener, Labour Group Spokesperson, Bailie Borthwick, Bailie Scott and Councillor Macpherson.

The Committee noted accordingly.

XIII SALE OF BUILDING - PERTH ROAD, DUNDEE

There was submitted Report No 84-2016 by the Executive Director of City Development seeking approval for the disposal of the former Taypark Garage and Store, 484 Perth Road, Dundee.

The Committee approved the sale on the terms and conditions detailed in the report.

XIV SALE OF LAND AT SEAGATE, DUNDEE

There was submitted Report No 83-2016 by the Executive Director of City Development seeking approval for the disposal of land, extending to 0.035 hectares or thereby at 101 Seagate/3 Trades Lane, Dundee.

The Committee approved the sale on the terms and conditions detailed in the report.

XV COMMERCIAL LEASES AND RENT REVIEWS

There was submitted Report No 118-2016 by the Executive Director of City Development detailing commercial leases and rent reviews in respect of the undernoted premises:-

Commercial Leases

24 High Street, Dundee

Unit 5, Dunsinane Avenue, Dundee

0.0765 Hectares of Ground at Aberlady Crescent, Dundee

Unit 4, Smeaton Road, Dundee

112 High Street, Lochee, Dundee

Rent Reviews

10-12 Huntly Square, Dundee

Unit A, 207 Strathmartine Road, Dundee

The Committee noted and approved accordingly.

Will DAWSON, Convener.