Housing, Dundee Contract Services And Environment Services Committee - 13/06/2011

At a MEETING of the HOUSING, DUNDEE CONTRACT SERVICES AND ENVIRONMENT SERVICES COMMITTEE held at Dundee on 13th June, 2011.

Present:-

BAILIES

COUNCILLORS

Councillor Jimmy BLACK, Convener, in the Chair.

The minute of meeting of this Committee of 9th May 2011 was held as read.

Unless marked thus * all items stand delegated.

I HOUSING DEPARTMENT IMPROVEMENT PLAN - PROGRESS REPORT

There was submitted Report No 316-2011 by the Director of Housing reporting on progress on the Improvement Plan agreed with the Scottish Housing Regulator (SHR).

The Committee noted the progress on the implementation of the Improvement Plan up to the end of April 2011 and agreed that, as part of the commitment to Public Performance reporting, this report be added to the Plans and Performance section of the Council's website.

II THE HOUSING (SCOTLAND) ACT 2006 SECTION 72 STATEMENT - SCHEME OF ASSISTANCE 2011/2012

On a reference to Article III of the minute of meeting of this Committee of 22nd March, 2010, there was submitted Report No 274-2011 by the Director of Housing, seeking Committee's agreement to the revised Scheme of Assistance appended to the report. This statement set out Dundee City Council's Scheme of Assistance and outlined the provision of advice, information and assistance, including financial assistance available to homeowners, to enable and encourage them to maintain and improve their homes. The revisions proposed took into account the experience gained from the introduction of the scheme last year.

The Committee:-

(i) approved the Scheme of Assistance; and

(ii) agreed to an annual review of the statement.

III PRIVATE SECTOR HOUSE CONDITION SURVEY

There was submitted Report No 275-2011 by the Director of Housing informing the Committee of the completion of the Private Sector House Condition Survey carried out by David Adamson & Partners.

The Committee noted the details contained in the document attached to the report, outlining the key findings of the full survey which had been used to inform the Local Housing Strategy and Section 72 Statement in respect of the Scheme of Assistance.

IV REGISTRATION OF TENANTS ORGANISATIONS - HOUSING (SCOTLAND) ACT 2001 (THE ACT)

There was submitted Agenda Note AN85-2011 reporting that requests for registration as Registered Tenants' Organisations had been received from the following:-

Dundee West Communities Association

Balmoral Tenants' and Residents' Association

The Committee agreed that the applications be approved.

V REGISTERED TENANT ORGANISATIONS - ADMINISTRATION GRANTS

There was submitted Agenda Note AN86-2011 requesting grant assistance towards administration costs for 2011/2012 from the undernoted organisations at the levels outlined:-

The Committee agreed to grant assistance, as requested.

VI CONSTRUCTION PROCUREMENT PERFORMANCE (HRA CAPITAL PROGRAMME)

On a reference to Article XIV of the minute of meeting of the Policy and Resources Committee of 1st July, 2009, wherein the Construction Procurement Policy was approved, there was submitted Joint Report No 299-2011 by the City Architectural Services Officer and Director of Housing providing analysis of procurement performance for the delivery of the HRA capital programme for the year 2010/2011.

The Committee:-

(i) noted performance on delivery under the procurement policy for the year 2010/2011; and

(ii) noted that a review of the partnering framework for implementation in 2012/2013 was underway.

VII TENDERS RECEIVED

There was submitted Report No 294-2011 by the City Architectural Services Officer detailing tenders received and requesting a decision thereon:-

(a) CONSTITUTION STREET 1ST AND 2ND DEVELOPMENTS - KITCHENS AND BATHROOMS

The Committee agreed to a partnering project with Sidey Ltd, Perth, amounting to 72,511, together with the undernoted allowances:-

making a total expenditure of 84,787.

(b) HEPBURN STREET AND WEDDERBURN STREET DEVELOPMENTS - KITCHENS AND BATHROOMS

The Committee agreed to accept a partnering project with Sidey Ltd, Perth, amounting to 191,101, together with the undernoted allowances:-

making a total expenditure of 224,349.

(c) HILL STREET AND KINGHORNE ROAD DEVELOPMENTS - KITCHENS AND BATHROOMS

The Committee agreed to accept a partnering project with Sidey Ltd, Perth, amounting to 97,138, together with the undernoted allowances:-

making a total expenditure of 116,663.

(d) LANSDOWNE 1ST DEVELOPMENT - KITCHENS AND BATHROOMS

The Committee agreed to accept a partnering project with Sidey Ltd, Perth, amounting to 24,046, together with the undernoted allowances:-

making a total expenditure of 28,609.

(e) DOUGLAS AND ANGUS 9TH AND 13TH DEVELOPMENTS - KITCHENS AND BATHROOMS

The Committee agreed to accept a partnering project with MASCO Onestep Installation Services, West Yorkshire, amounting 364,000, together with the undernoted allowances:-

making a total expenditure of 425,977.

(f) SCOTT STREET DEVELOPMENT - HEATING, KITCHENS AND BATHROOMS

The Committee agreed to accept a partnering project with Dundee Contract Services, amounting to 158,000, together with the undernoted allowances:-

making a total expenditure of 181,175.

(g) CRAIGIE 5TH DEVELOPMENT - ROOF REPLACEMENT - PHASE 1

The Committee agreed to accept the lowest offer from Raynor Roofing Ltd, Dundee, amounting to 38,878.31, together with the undernoted allowances:-

making a total expenditure of 68,827.31.

(h) CLEMENT PARK 2ND DEVELOPMENT - ROOF RENEWAL - PHASE 2

The Committee agreed to accept a partnering project with Dundee Contract Services, amounting to 154,265.70, together with the undernoted allowances:-

making a total expenditure of 166,103.70.

(i) MAINS OF FINTRY 1ST DEVELOPMENT - ROOF RENEWAL - PHASE 2

The Committee agreed to accept a partnering project with Dundee Contract Services, amounting to 148,250.22, together with the undernoted allowances:-

making a total expenditure of 160,065.22.

(j) MAINS OF FINTRY 3RD DEVELOPMENT - ROOF RENEWAL - PHASE 2

The Committee agreed to accept a partnering project with Dundee Contract Services, amounting to 145,695.41, together with the undernoted allowances:-

making a total expenditure of 157,385.41

(k) TULLIDEPH TENEMENTS - ROOF RENEWAL - PHASE 2

The Committee agreed to accept a partnering project with Dundee Contract Services, amounting to 102,631, together with the undernoted allowances:-

making a total expenditure of 112,203.

VIII VARIOUS COUNCIL PROPERTIES - CONTROLLED ENTRIES 2011/2012 - PHASE 1 - EXTENSION TO CONTRACT

On a reference to Article II(b) of the minute of meeting of this Committee of 25th April, 2011, the City Architectural Services Officer submitted Report No 310-2011 requesting approval to extend the existing contract relative to the above.

The Committee agreed to extend the existing contract and incur additional expenditure of approximately 164,395, including allowances.

IX CONTAMINATED LAND STRATEGY - SITE INVESTIGATION CONTRACTS

There was submitted Report No 273-2011 by the Head of Environmental Health and Trading Standards informing the Committee of the projects undertaken in 2010/2011 and making recommendations for the continuing implementation of the Contaminated Land Regime, in particular, letting of contracts for site investigation works.

The Committee:-

(i) noted the projects that were undertaken in 2010/2011 as detailed in Appendix 1 of the report;

(ii) approved that Environmental Health and Trading Standards (EHTS) continued to use the City Engineers in a consulting role, utilising their expertise in tender preparation and project management;

(iii) authorised the City Engineer to accept the most favourable tender for each work package. All such tenders to be reported retrospectively to Committee for information and on completion of works programme; and

(iv) approved the spending of up to 89K in financial year 2011/2012 for the purposes of progressing the Contaminated Land Strategy.

X NEW LAWS ON THE SALE AND PURCHASE OF TOBACCO

There was submitted Report No 272-2011 by the Head of Environmental Health and Trading Standards updating members on recent legislative changes which dealt with controls over the sale and purchase of tobacco products and imposed new regulatory duties on the Council.

The Committee:-

(i) noted the contents of the report, and agreed that the Head of Environmental Health and Trading Standards be given delegated authority to duly authorise officers within the EHTS Department, normally compliance team officers, to enforce the provisions of the Tobacco and Primary Medical Services (Scotland) Act 2010, including the issue of fixed penalty notices under Section 27;

(ii) delegated authority to the Head of Environmental Health and Trading Standards to make proper arrangements, under Schedule 1 of the Act, to hear representations from persons as to why fixed penalty notices ought not to have been given; and

(iii) delegated authority to the Head of Environmental Health and Trading Standards to authorise, under Section 5 of the Act, persons under the age of 18 to buy or attempt to buy tobacco products, for the purpose of determining whether an offence was being committed.

XI ENVIRONMENTAL HEALTH AND TRADING STANDARDS DEPARTMENT SERVICE PLAN REVIEW

There was submitted Report No 287-2011 by the Head of Environmental Heath and Trading Standards reviewing the performance of the Environmental Health and Trading Standards Department in relation to its Service Plan 2010/2012 and adding new actions flowing from this review and assessments carried out in the past year.

The Committee:-

(i) approved the contents of the Environmental Health and Trading Standards Department Service Review and instructed the Head of Department to continue to seek improvement on the level of performance; and

(ii) approved the new actions identified in the review be included in the Department's Service Plan.

XII RECYCLING AND DISPOSAL OF ASH RESIDUES

There was submitted Report No 230-2011 by the Head of Waste Management seeking authority for a three year service contract (with an option to extend for one further year) for the recycling and disposal of the cyclone and filter ash residues from the Dundee Energy Recycling Ltd (DERL) Energy-from-Waste Plant.

The Committee approved acceptance of the undernoted bids:-

XIII PURCHASE OF VEHICLES

There was submitted Report No 307-2011 by the Head of Waste Management seeking authority for the purchase of vehicles for use in various operations within Waste Management.

The Committee approved the purchase of the undernoted eight vehicles at a total cost of 597,538.

XIV VALEDICTORIES - ALBERT OSWALD AND JIM LAING

The Convener, on behalf of the Committee, intimated that Albert Oswald, Head of Environmental Health and Trading Standards and Jim Laing, Head of Waste Management, were both retiring in June 2011 and paid tribute to the work both officers had undertaken throughout their respective careers in local government.

Jimmy BLACK, Convener.