Improvement And Efficiency Sub-committee Of The Policy And Resources Committee - 30/09/2009

At a MEETING of the IMPROVEMENT AND EFFICIENCY SUB-COMMITTEE OF THE POLICY AND RESOURCES COMMITTEE held at Dundee on 30th September, 2009.

APPENDIX II

Present:-

BAILIES

COUNCILLORS

Councillor Ken GUILD, Convener, in the Chair.

Unless marked thus * all items stand delegated.

I SUBSTITUTES

It was reported that for the purpose of this meeting, Councillor Fordyce would substitute for Councillor Duncan.

II STATUTORY PERFORMANCE INDICATORS 2008/2009 (AUDITED) - COMPARING CURRENT TO PAST PERFORMANCE

There was submitted Report No 456-2009 by the Head of Finance advising the Sub-Committee of the Council's performance for the financial year 2008/2009 as defined by the Statutory Performance Indicators and comparing it to that of the preceding financial year.

The Sub-Committee agreed:-

(a) to note the improvement in performance in 2008/2009 compared to the previous year's performance;

(b) that the appropriate Chief Officers review the information contained within this report, particularly for those items where performance had marginally declined, with a view to improving performance in future years. Chief Officers should also ensure that plans were in place to improve poor indicators and that the authority had a Position Statement for those indicators not expected to improve in the near future;

(c) that the audited Statutory Performance Indicators in Appendix 2 to the report be published on the internet and made available at the main offices of the authority for information for the general public and other stakeholders; and

(d) that the relevant departmental staff be thanked for their contribution towards the improved performance of the Council.

III KEY QUARTERLY PERFORMANCE INDICATORS 2009/2010 - PERFORMANCE REPORT FOR THREE MONTHS TO 30TH JUNE, 2009

There was submitted Report No 457-2009 by the Head of Finance advising the Sub-Committee of the performance of Dundee City Council for the three months to 30th June, 2009, as defined by the Key Quarterly Performance Indicators.

The Sub-Committee agreed:-

(a) to note that performance levels for the first three months of the financial year had generally been maintained or improved; and

(b) that all Chief Officers should review the contents of Appendix 1 to the report as it related to their service and consider whether there are any indicators for which performance could be improved over the remainder of the 2009/2010 financial year.

IV QUARTERLY MONITORING REPORT ON PROGRESS WITH STRATEGIC PLANS ‑ DEPARTMENTAL SERVICE PLANS

There was submitted Report No 461-2009 by the Assistant Chief Executive reporting to the Sub‑Committee on progress to date with the objectives, projects and reviews contained in the departmental Service Plans 2007/2011, including the new items added when Service Plans were reviewed and updated earlier this year.

The Sub-Committee agreed:-

(a) to note the contents of the report, including the assessment of overall progress in paragraph 4.2, the examples of achievements highlighted in paragraph 4.3, and the tables which detailed those items which had been assessed as behind schedule, unlikely to be achieved or abandoned; and

(b) that, as part of the commitment to Public Performance Reporting, this report be added to the "Plans and Performance" section on the Council website.

V EFFICIENCY PROGRAMME

There was submitted Report No 474-2009 by the Assistant Chief Executive updating the Sub‑Committee on progress on implementing the seven key projects that comprise the corporate efficiency programme approved by the Best Value Performance and Efficiency Sub-Committee December 2008.

The Sub-Committee agreed to note:-

(a) the plans to monitor the efficiency benefits from these projects on an ongoing basis and in the annual efficiency statement; and

(b) the plans to support all these projects in a Culture Change programme led by the Improvement and Efficiency Board.

Ken GUILD, Convener.