Housing, Dundee Contract Services And Environment Services Committee - 27/04/2009

At a MEETING of the HOUSING, DUNDEE CONTRACT SERVICES AND ENVIRONMENT SERVICES COMMITTEE held at Dundee on 27th April, 2009.

Present:-

BAILIES

COUNCILLORS

Councillor Jimmy BLACK, Convener, in the Chair.

The minute of meeting of this Committee of 23rd March, 2009 was held as read.

Unless marked thus * all items stand delegated.

I SCOTTISH HOUSING REGULATOR - INSPECTION REPORT IMPROVEMENT PLAN

There was submitted Report No 238-2009 by the Director of Housing setting out the Improvement Plan which had been prepared in response to the Final Inspection Report of the Housing Service completed by the Scottish Housing Regulator.

The Committee approved the Improvement Plan, as detailed in Appendix 1 to the report, for submission to the Scottish Housing Regulator.

II TENANTS ALLOWANCES UPDATE

On a reference to Article I of the minute of meeting of this Committee of 24th March, 2008, the Director of Housing submitted Report No 143-2009 upgrading tenants' allowances in line with previous increases.

The Committee:-

(i) approved the recommendations of the report with effect from 28th April, 2009; and

(ii) agreed that an independent review of tenants' allowances be undertaken subject to the procedure for the review being reported back to Committee before the review proceeded. The review would include costs relating to the current costs of re-lets.

III TENDERS RECEIVED

There was submitted Report No 237-2009 by the City Architectural Services Officer giving details of offers received for the undernoted contracts:-

(a) TULLIDEPH SHELTERED COMPLEX - UPGRADING OF GLAZING

The Committee agreed to accept a negotiated contract with Dundee Contract Services amounting to 9,324, together with allowances of 400 for CDM Co-ordinator and 653 for professional services, making a total expenditure of 10,377.

(b) DUDHOPE FLATTED AND TENEMENT DEVELOPMENTS - KITCHENS AND BATHROOMS

The Committee agreed to accept a partnering contract with Dundee Contract Services amounting to 309,000, together with the undernoted allowances:-

making a total expenditure of 356,336.

(c) WEST KIRKTON 3RD DEVELOPMENT - ROOF REPLACEMENT

The Committee agreed to accept a negotiated contract with Dundee Contract Services amounting to 102,547.35, together with allowances of 1,198 for CDM Co-ordinator and 8,556 for professional services, making a total expenditure of 112,301.35.

(d) LINLATHEN 1ST DEVELOPMENT - ROOF REPLACEMENT PHASE 4

The Committee agreed to accept a negotiated contract with Dundee Contract Services amounting to 187,211.97, together with allowances of 1,715 for CDM Co-ordinator plus 11,871 for professional services, making a total expenditure of 200,797.97.

IV ENVIRONMENTAL HEALTH AND TRADING STANDARDS DEPARTMENT SERVICE PLAN UPDATE 2009

There was submitted Report No 220-2009 by the Head of Environmental Health and Trading Standards, seeking approval of the Environmental Health and Trading Standards Service Plan 2007/2011 update.

The Committee approved accordingly.

V WASTE MANAGEMENT DEPARTMENT SERVICE PLAN UPDATE

There was submitted Report No 192-2009, by the Head of Waste Management, seeking approval of the Waste Management Department Service Plan 2007/2011 update.

The Committee approved accordingly.

VI PURCHASE OF END OF LEASE VEHICLES

There was submitted Agenda Note AN90-2009 by the Head of Waste Management seeking approval for the purchase of 16 vehicles, one wheeled loader and a shredder, all of which had run the full lease period and were available for sale. The cost of purchase from the lease company totalled 117,346. The vehicles and plant were all well maintained and were in good order and would be able to provide a further year's service. On completion of the further service period, the vehicles could be put to auction and all receipts would contribute towards the Department's vehicle purchase budget for 2010/2011. This option was the most cost effective for the Department.

Provision for this expenditure had been made from the Waste Management Department's Capital Budget for 2008/2009.

The Committee approved accordingly.

VII RECYCLING AND DISPOSAL OF CYCLONE AND FILTER ASH

On a reference to Article VI of the Environmental Services and Sustainability Committee of 18th April, 2005, when the contract for the recycling and disposal of cyclone and filter ash was awarded to William Tracey Ltd for a four year period, there was submitted Agenda Note AN91-2009 by the Head of Waste Management advising that this contract ended on 30th April, 2009 and an extension agreement had been drawn up to continue this service for a one year period.

The following prices were quoted by William Tracey Ltd:-

NB Rate per tonne includes 40 per tonne landfill tax where applicable.

The Committee agreed to accept this extension agreement from William Tracey Ltd.

VIII ALTERATIONS TO WASTE MANAGEMENT COLLECTIONS

There was submitted Agenda Note AN100-2009 by the Head of Waste Management asking Committee to note the changes to collection services for domestic refuse and recyclates.

Due to the unavailability of staff on Monday, 4th May, 2009, there would be no collections of domestic refuse, garden waste, paper or green boxes. The collection of all of the aforementioned would be undertaken on Tuesday, 5th May, 2009.

Tuesday's scheduled collection of domestic refuse would be cancelled and not collected until Tuesday, 12th May, 2009. Brown and blue bins and green boxes would be collected on the next scheduled date of collection as detailed in calendars. All other collections from Wednesday, 6th May, 2009 would be undertaken as normal for the remainder of that week.

For each of the remaining former public holidays, the day of collection would be rotated to ensure the same householders were not affected each time.

The Department would continue to take all relevant action to minimise the effect of the industrial dispute.

The Committee noted the above.

IX EXTENSION TO CONTRACT - DOUGLAS AND ANGUS 1ST AND 4TH DEVELOPMENT

Bailie George Regan declared a non financial interest in this item by virtue of residing in one of the contract properties.

On a reference to Article III of the minute of meeting of this Committee of 9th March, 2009, the City Architectural Services Officer submitted Report No 236-2009 requesting approval to extend the existing contract.

The Committee agreed to extend the existing contract and incur estimated additional expenditure of approximately 235,000.

X CAMPERDOWN 10TH DEVELOPMENT - HEATING, KITCHENS AND BATHROOMS

There was submitted Report No 245-2009 by the City Architectural Services Officer detailing tenders received in respect of the above contract.

The Committee agreed to accept the lowest tender from Sidey Ltd, Perth amounting to 420,709.24 together with the undernoted allowances:-

making a total expenditure of 566,143.24.

The Committee further noted that provision for this work would be made in the Housing Department's Capital Plan which would be presented to Committee in June 2009.

Jimmy BLACK, Convener.