Leisure, Arts And Communities Committee - 23/02/2009

At a MEETING of the LEISURE, ARTS AND COMMUNITIES COMMITTEE held at Dundee on 23rd February, 2009.

Present:-

BAILIES

COUNCILLORS

Councillor Richard McCREADY, Convener, in the Chair.

The minute of meeting of this Committee of 9th February, 2009 was held as read.

Unless marked thus * all items stand delegated.

I GREY LODGE SERVICE LEVEL AGREEMENT

Councillors Asif and Black declared non-financial interests in this item by virtue of being Council representatives on the Grey Lodge Settlement.

On a reference to Article I of the minute of meeting of the Neighbourhood Resources and Development Committee of 20th March, 2006, there was submitted Report No 106-2009 by the Director of Leisure and Communities seeking approval for a Service Level Agreement to be extended between Dundee City Council and Grey Lodge Settlement for the period 1st April, 2009 to 31st March, 2010.

The Committee:-

(i) remitted the Director of Leisure and Communities, on behalf of Dundee City Council, to enter into a one year Service Level Agreement with Grey Lodge Settlement, subject to on-going monitoring and evaluation as to efficiency, economy and effectiveness and further remitted the Depute Chief Executive (Support Services) and the Director of Leisure and Communities to keep these arrangements under review and amend as appropriate; and

(ii) approved grant aid of 61,201 for the period 1st April, 2009 to 31st March, 2010.

II PURCHASE OF DISPLAY CASES

There was submitted Report No 107-2009 by the Director of Leisure and Communities detailing tenders received for the supply and delivery of Display Case - Internal Display Boxes for the McManus, Dundee's Art Gallery and Museum and requesting approval of the B:Spoke tender for the amount of 26,840.

The Committee approved acceptance of the tender submitted by a company called B:Spoke Ltd, for the amount of 26,840.

III BALGAY HILL APPLICATION

There was submitted Agenda Note AN51-2009 reporting that a request had been received from Balgay Parish Church for permission to use the area of ground outside the Mills Observatory for a Morning Service on Easter Sunday, 12th April, 2009 from 8.00 am to 8.30 am.

The Committee granted permission for the use of the area subject to the necessary insurances indemnifying the Council against damage to property, injury or loss of life etc to members of the public and, in addition, any services being provided by the Department being paid for by the applicant.

IV PROPOSED NEW NORTH EAST CEMETERY

On a reference to Article IV of the minute of meeting of this Committee of 12th January, 2009, there was submitted Report No 133-2009 by the Director of Leisure and Communities seeking approval to move forward in relation to a detailed site investigation of the proposed site, invite tenders for the required site investigation work and to seek to progress a planning application in respect of the site.

The Committee:-

(i) recommended that the City Engineer be remitted to undertake a detailed site investigation to provide the outline costs for the development of the cemetery including the access road and submit a planning application for the proposals; and

(ii) agreed that subject to the outcome of the detailed site investigation and the outline costs that the Director of Leisure and Communities evaluate the financial implications of developing the new cemetery under the prudential borrowing.

V CAPITAL EXPENDITURE 2008/2009 - LYNCH CENTRE

The Convener, Lord Provost Letford, Bailie Wallace and Councillors Asif and Duncan declared a non-financial interest in this item by virtue of their Council appointment to Dundee Leisure Board.

There was submitted Agenda Note AN52-2009 reporting that an offer of 6,850 had been received from Electroguard, 203 Strathmore Avenue, Dundee, DD3 6SN, for the replacing of the three existing external cameras and the control matrix unit (the existing units were all beyond economical repair). This company maintained the CCTV system within all the Leisure Centres including the Lynch Sports Centre.

This replacement would ensure that the external security was maintained including front and rear car park area where various Council vehicles were parked overnight, including storage containers.

The Committee approved acceptance of the offer and noted that the total expenditure of 6,850 could be met from the allocation within the Leisure and Communities 2008/2009 Capital Budget.

VI CAIRD PARK - TOILET REFURBISHMENT

There was submitted Joint Report No 29-2009 by the Director of Leisure and Communities and the City Architectural Services Officer detailing tenders received in respect of the above contract.

The Committee agreed to accept a modified offer submitted by Muirfield (Contracts) Ltd, Dundee including appropriate allowances which in total would not exceed 80,000.

Richard McCREADY, Convener.