Housing, Dundee Contract Services And Environment Services Committee - 26/11/2007

At a MEETING of the HOUSING, DUNDEE CONTRACT SERVICES AND ENVIRONMENT SERVICES COMMITTEE held at Dundee on 26th November, 2007.

Present:-

BAILIES

COUNCILLORS

Bailie George REGAN, Convener, in the Chair.

The minute of meeting of this Committee of 22nd October, 2007 was held as read.

Unless marked thus * all items stand delegated.

I POLICY FOR RECHARGING FOR REPAIRS

There was submitted Report No 550-2007 by the Director of Housing outlining a proposed policy for recharging tenants for certain repairs and associated works carried out under the Repairs Partnership by DCS.

The Committee agreed that the policy for recharging for repairs as outlined in the report be agreed.

II REPAIR OF EXTERNAL STAIRS TO VARIOUS HOUSING DEVELOPMENTS

There was submitted Agenda Note AN279-2007 reporting that on the request of the Director of Housing, tenders had been invited by the City Engineer to carry out urgent repair works on the external concrete stairs of Council owned properties in various housing developments. Funding would be provided from the Housing Capital Budget and maximum spend was required in financial year 2007/2008.

The Committee agreed:-

(i) that delegated authority be given to the Depute Chief Executive (Support Services) to accept the most favourable tender as recommended by the City Engineer within the allowances noted under:-

(ii) to note that tender details would be reported retrospectively to a future meeting of the Committee.

III CONTRACT SERVICES FINANCIAL OPERATING STATEMENT AND OPERATIONAL PERFORMANCE FOR THE SIX MONTHS ENDED 30TH SEPTEMBER, 2007

There was submitted Joint Report No 427-2007 by the Head of Finance and Director of Contract Services on the financial position and operational performance of Contract Services for the six months ended 30th September, 2007.

The Committee agreed:-

(i) to note the current financial position and operational performance of Contract Services; and

(ii) to note that the statutory requirement of break even for the third year of the current three year rolling period, which commenced at the start of financial year 2005/2006 should be exceeded by Contract Services.

IV PLAY AREA IMPROVEMENTS - 2007/2008 - STRATHMORE STREET PLAYGROUND

There was submitted Report No 600-2007 by the Director of Contract Services seeking approval to carry out improvements to the Strathmore Street (Barnhill) Playground as part of the Play Area Improvements for 2007/2008.

The Committee agreed:-

(i) to the improvements to the Strathmore Street Playground in 2007/2008 as detailed in paragraph 4.2 of the report; and

(ii) to the work being carried out by Dundee Contract Services at an estimated cost of 29,655.

V SUSTAINABLE DEVELOPMENT FRAMEWORK - ANNUAL PROGRESS REPORT

There was submitted Report No 584-2007 by the Head of Waste Management informing the Committee of the work undertaken over the last six months to implement the Council's Sustainable Development Framework.

The Committee agreed to note the contents of the report.

VI PURCHASE OF VEHICLES

There was submitted Report No 582-2007 by the Head of Waste Management seeking authority for the purchase of three vans which would be used for a range of services within the Waste Management Department.

The Committee agreed:-

(i) to accept the offer for Three (3) Fiat Doblos amounting to 21,191.49; and

(ii) to note that the vehicles would be procured via the ABC Light Vehicle Framework Contract.

VII TENDERS RECEIVED

There was submitted Report No 606-2007 by the City Architectural Services Officer giving details of offers received for the undernoted contracts:-

(a) STRATHMORE STREET SECOND DEVELOPMENT - PITCHED ROOF REPLACEMENT

The Committee agreed to accept a negotiated contract with Dundee Contract Services amounting to 78,209.79 together with allowances of 787 for CDM Co-ordinator, and 7,608 for professional services, making a total expenditure of 86,604.79.

(b) CORSO STREET DEVELOPMENT - NEW KITCHENS AND BATHROOMS

The Committee agreed to accept a partnering contract with MASCO Onestep Installation Services, West Yorkshire, amounting to 130,000, together with the undernoted allowances:-

(c) CRAIGIE 6TH DEVELOPMENT - HEATING REPLACEMENT, KITCHEN AND BATHROOM UPGRADE

The Committee agreed to accept a partnering contract with Dundee Contract Services amounting to 100,200, together with the undernoted allowances:-

(d) HOSPITAL STREET - HEATING REPLACEMENT, KITCHEN AND BATHROOM UPGRADE

The Committee agreed to accept a partnering contract with Dundee Contract Services amounting to 196,049, together with the undernoted allowances:-

VIII RIGHT TO REPAIR 2007/2008

There was submitted Report No 608-2007 by the City Architectural Services Officer reporting that Under the Right to Repair - Housing (Scotland) Act 2001, the City Council was required to maintain a list of contractors prepared to carry out qualifying repairs, this list included the usual contractor, which in the City Council's case was Dundee Contract Services.

The report sought approval for the inclusion of interested contractors on the list provided they were on the Council's select tender list and had submitted reasonable jobbing rates. The list would be maintained by the Director of Housing.

The Committee agreed:-

(i) to the inclusion of the three firms who expressed an interest on the list of contractors prepared to carry out qualifying repairs; and

(ii) that delegated authority be given for the Director of Housing, in consultation with the City Architectural Services Officer and/or the Depute Chief Executive (Finance) to add or delete firms from the list.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraphs 3, 6 and 9 of Part I of Schedule 7A of the Act.

IX IDENTIFICATION OF CONTAMINATED LAND

Reference was made to Article III of minute of meeting of the Environmental Services and Sustainability Committee held on 18th December, 2006, wherein it was agreed to determine the status of a site under Part IIA of the Environmental Protection Act 1990 on the basis of the technical qualification that the site complied with the statutory definition of Contaminated Land.

There was submitted Agenda Note AN280-2007 reporting that the area had now been revised in accordance with Statutory Guidance.

The Committee agreed:-

(i) to approve the revised boundary and agreed to the formal determination of the site on this basis; and

(ii) to designate the site as contained within the revised boundary as a special site, the enforcement agency for which would be SEPA.

George REGAN, Convener.