Policy And Resources Committee - 16/04/2007

At a MEETING of the PERSONNEL COMMITTEE held at Dundee on 16th April, 2007.

Present:-

BAILIES

COUNCILLORS

Lord Provost John R LETFORD, Convener, in the Chair.

The minute of meeting of this Committee of 19th March, 2007 was held as read.

Unless marked thus * all items stand delegated.

I ADOPTION LEAVE AND PAY GUIDELINES FOR EMPLOYEES

There was submitted Report No 215-2007 by the Assistant Chief Executive (Management) seeking approval of revised Adoption Leave and Pay Guidelines for Employees.

The Committee agreed:-

(a) to approve the revised Adoption Leave and Pay Guidelines for Employees, attached as Appendix 1 to the report; and

(b) that employees who commenced with Dundee City Council in the year prior to 1st April, 2007 be exempt from the one year's service requirement and receive enhanced leave and pay, where applicable.

II LEISURE AND COMMUNITIES DEPARTMENT - REVIEW OF IMPLEMENTATION OF ORGANISATION STRUCTURE

This item was withdrawn.

III PLANNING AND TRANSPORTATION DEPARTMENT - PARKING TEAM STAFFING STRUCTURE

There was submitted Joint Report No 121-2007 by the Director of Planning and Transportation and Assistant Chief Executive (Management) seeking approval for changes to the organisational structure of the Parking Team following a review of workload and resources by the Director of Planning and Transportation and the Assistant Chief Executive (Management).

The Committee approved the Staffing Structure for the Parking Team in the Planning and Transportation Department as detailed in Section 7 'Staffing Proposals' and shown in Appendix A of the report.

IV INFORMATION TECHNOLOGY DEPARTMENT - POST OF CORPORATE GIS PROJECT MANAGER

There was submitted Agenda Note AN107-2007 making reference to Article VI of the minute of meeting of this Committee of 13th December, 2004, wherein it was agreed to establish the post of Corporate GIS (Geographic Information Systems) Project Manager, graded PO11-14, 35,904 - 38,478 for a period of three years, in the Planning and Transportation Department.

It was reported that there was a need for this post to be permanent and that it would be more appropriately based in the Information Technology Department.

The Committee therefore approved the establishment of the post of Corporate GIS Project Manager, graded PO11-14, 35,904 - 38,478, and agreed that the post be relocated to the Information Technology Department, having noted that the cost would be 46,875 in a full financial year, which was included in the Information Technology Revenue Budget.

V PLANNING AND TRANSPORTATION DEPARTMENT - REDESIGNATION AND REGRADING OF POST

There was submitted Agenda Note AN108-2007 advising that at present the Planning Division within the Planning and Transportation Department had a vacant post of Senior Planning Officer, graded PO7-10, 31,845 - 34,260, and that at the request of the Head of Planning, a review of the duties and responsibilities of the Division had been conducted.

As a consequence of this review, to more closely reflect the required duties and responsibilities, approval was sought to redesignate and regrade this post to Planning Officer, graded AP1-PO4, 15,441 - 29,349.

The Committee approved this proposal, having noted that the financial implications would be a saving of 8,854 in a full financial year, inclusive of employer's costs.

VI DUNDEE JOINT EQUIPMENT SERVICE - STAFFING STRUCTURE

There was submitted Joint Report No 207-2007 by the Director of Social Work and Assistant Chief Executive (Management) advising of the proposed staffing structure for the Dundee Joint Equipment Service and seeking approval for the changes in the staffing establishment necessary.

The Committee agreed to:-

(a) the staffing structure attached as Appendix 1 to the report;

(b) the establishment of one post of Equipment Services Officer graded AP4, 21,861 - 24,201;

(c) the redesignation of the post of Store Person, Occupational Therapy Service to the post of Practical Assistant graded GS3, 15,201 - 15,828;

(d) the establishment of one post of Store Person graded Manual Worker - Grade 2, 222.17 per week;

(e) the establishment of 1.5 post of Clerical Assistant graded GS1/2, 11,211 - 14,940;

(f) an increase in the hours of the post of Cleaner, Occupational Therapy Store from 10 hours to full time; ie 37 hours, graded Manual Worker - Grade 1, 215.03 per week.

VII IMPLEMENTATION OF A CYCLE TO WORK SCHEME

There was submitted Joint Report No 232-2007 by the Depute Chief Executive (Finance) and the Assistant Chief Executive (Management) advising the Committee of the financial and other implications of implementing a Cycle to Work Scheme, and recommending the implementation of such a scheme.

The Committee approved:-

(a) the implementation of a Cycle to Work Scheme;

(b) the leasing facility of Cyclescheme as the provider as the method by which to offer the Cycle to Work Scheme; and

(c) a 'salary sacrifice' scheme as the method of payment by those who were eligible to participate in the Cycle to Work Scheme.

VIII TAYSIDE PUBLIC PROCUREMENT CONSORTIUM - APPOINTMENT OF HEAD OF PROCUREMENT

There was submitted Report No 249-2007 by the Depute Chief Executive (Finance) advising the Committee of the development of a Tayside Public Procurement Programme partnership between the City Council and the other two Tayside local authorities.

The Committee approved the creation of a post of Head of Procurement at CO27 (60,492) on a fixed five year term, and remitted to the Depute Chief Executive (Support Services) to conclude a Memorandum of Agreement with Angus Council and Perth and Kinross Council to share the costs associated with this new post.

Lord Provost John R LETFORD, Convener.