Leisure, Arts And Communities Committee - 17/01/2005

At a MEETING of the LEISURE AND ARTS SERVICES COMMITTEE held at Dundee on 17th January, 2005.

Present:-

BAILIES

COUNCILLORS

Bailie FARQUHAR, Convener, in the Chair.

The minute of meeting of this Committee of 20th December, 2004 was held as read.

Unless marked thus * all items stand delegated.

I McMANUS GALLERIES - FLAVOUR EXHIBITION

The Director of Leisure and Arts submitted Report No 36-2005 informing the Committee of the forthcoming exhibition "Flavour" celebrating young people in the Arts and its supporting programme.

The Committee noted the contents of the report.

II TENDER FOR THE SUPPLY OF ITEMS OF GROUNDS MAINTENANCE MACHINERY

The Director of Leisure and Arts submitted Report No 31-2005 requesting approval for the purchase of various items of grounds maintenance machinery for the Leisure and Arts Department.

The Committee agreed that after evaluation of the tenders submitted, the undernoted offers be accepted as the most advantageous and cheapest:-

III TENDERS RECEIVED

(a) The City Architectural Services Officer submitted Report No 38-2005 giving details of offers received for the undernoted contracts:-

(i) WARD ROAD GYMNASIUM UPGRADING

The Committee agreed, subject to the approval of the Policy and Resources Committee, to accept the lowest offer by Hall and Tawse Limited trading as Mansell amounting to 273,156.53 (after savings of 17,975.55 as agreed with the Contractor) to which required to be added the undernoted allowances:-

making a total expenditure of 327,643.53.

The Committee also noted that Hall and Tawse Limited had listed the undernoted Sub-Contractors:-

(ii) CAMPERDOWN HOUSE - CREATION OF SUPPLEMENTARY STORAGE FACILITY

The Committee agree to accept the offer negotiated with Dundee Contract Services amounting to 18,500 to which required to be added allowances of 300 for Planning Supervisor and 3,119 for professional services making a total expenditure of 21,919.00.

(iii) CAMPERDOWN WILDLIFE CENTRE - NEW BEAR ENCLOSURE

The Committee agreed to accept the most advantageous negotiated offer with Clachan Construction Limited revised to 203,028.71 to which required to be added the undernoted allowances:-

making a total expenditure of 240,125.71.

The Committee also noted that Clachan Construction Limited had listed the undernoted sub-contractors:-

(b) The City Engineer submitted Report No 37-2005 giving details of offers received for Broughty Ferry Coast Protection.

The Committee agreed to accept the lowest offer by Tayside Contracts amounting to 155,930.80 amended to 96,123.43 to which required to be added an allowance for professional fees of 13,876.77 making a total expenditure of 110,000.

IV ESTABLISHMENT OF A DUNDEE LOCAL FORUM

There was submitted Agenda Note AN24-2005 requesting agreement for the Director of Leisure and Arts to set up a public meeting and workshop with a view to establishing a Dundee Local Access Forum as required under Section 25 of the Land Reform (Scotland) Act 2003.

The Committee authorised the Director of Leisure and Arts and noted that the initial meeting and workshops would be chaired by the Convener with a report on the establishment of the Access Forum being submitted to a future Committee.

V GREEN CIRCULAR IMPROVEMENTS

Councillor Grant declared a non-financial interest by virtue of her appointment to the COSLA Executive Group - Roads and Transportation.

Reference was made to Article IV of the minute of meeting of this Committee of 15th March, 2004 which allocated funds to the Leisure and Arts Department to bring the Green Circular up to standard. There was submitted Agenda Note AN25-2005 advising that a recent audit of the Green Circular carried out by the Countryside Ranger Service had highlighted the need to improve signage on this route and an offer of 1,000 had been received from Scotways (the Scottish Rights of Way Society) Edinburgh, a specialist manufacturer.

The Committee agreed to accept the offer and noted that the expenditure of the remaining 10,000 be subject to a Committee report.

VI EASTERN CEMETERY ROAD IMPROVEMENTS

Councillor Duncan declared a non-financial interest by virtue of his employment as a monumental mason.

On a reference to Article IX of the minute of meeting of this Committee of 21st June, 2004 there was submitted Agenda Note AN26-2005 recommending that Tayside Contracts under their Unit Rates Contract be appointed to carry out additional works, including professional fees and contingencies, for 9,000.

The Committee approved accordingly.

CHARLES FARQUHAR, Convener.