Leisure, Arts And Communities Committee - 09/06/2003

At a MEETING of the NEIGHBOURHOOD RESOURCES AND DEVELOPMENT COMMITTEE held at Dundee on 9th June 2003.

Present:-

COUNCILLORS

Councillor Kevin KEENAN, Convener, in the Chair.

The minute of meeting of this Committee of 19th May, 2003 was held as read.

Unless marked thus * all items stand delegated.

I SOCIAL INCLUSION PARTNERSHIP - CONFIRMATION OF FUNDING 2003/2004 AND ALLOCATION OFRESOURCES AND SMALL GRANTS 2003/2004

Councillors Borthwick (various organisations applying for grants affiliated to his employer, Age Concern), Grant (Grey Lodge ? Council representative) and Will Dawson (Grey Lodge ? Council representative) declared non-financial interests whilst Councillor Beattie (son's involvement in Passport for Sport) declared a financial interest in this item.

There was submitted Report No 387-2003 by the Acting Director of Neighbourhood Resources and Development noting the allocation of funding for SIP1 and SIP2 from Communities Scotland and making recommendations for the allocation of SIP1 and SIP2 funding for the financial year 2003/2004. The Report also noted the transfer of SIP1 core budget of 25,000 to small grants and made recommendations for the allocation of resources for 2003/2004 from the Empowering Communities monies for SIP1 and SIP2. The Report also made recommendations for the allocation of resources for 2003/2004 from Drugs Misuse monies for SIP1 and SIP2.

The Committee approved the following recommendations:-

(a)to note the outcome of the SIP decision making process and agree the proposals contained in Section 9 of the Report

(b)to instruct officers to proceed with the implementation of these proposals and conditions contained in Appendix B of the Report

(c)to approve the SIP1 and SIP2 small grants detailed in Appendices C and D of the Report

(d)to approve the Empowering Communities allocations detailed in Appendix E of the Report

(e)to approve the Drugs Misuse allocations as detailed in Appendices F and G of the Report.

II PLANNED MAINTENANCE 2003/2004 - PHASE 2

There was submitted Report No 386-2003 by the Acting Director of Neighbourhood Resources and Development seeking approval for the City Architectural Services Officer to obtain offers, tenders or negotiate partnerships and for the Director of Support Services, in conjunction with the Acting Director of Neighbourhood Resources and Development, to accept these offers/tenders/partnership agreements for Planned Maintenance up to total cost of 69,000 as detailed in Appendix 1 of the Report.

The Committee approved the following recommendations:-

(a)that the City Architectural Services Officer be authorised to obtain offers, tenders or partnership agreements for the Planned Maintenance work

(b)that the Director of Support Services, in conjunction with the Acting Director of Neighbourhood Resources and Development, be authorised to accept the offers/tenders/partnership agreements as recommended by the City Architectural Services Officer for works to be undertaken by Dundee Contract Services and other contractors.

III SUPPLY OF ONE 15 SEAT COMMUNITY TRANSPORT MINI-BUS

There was submitted Report No 385-2003 by the Acting Director of Neighbourhood Resources and Development detailing tenders received for the supply of one 15 seat community transport mini-bus and requesting a decision on acceptance thereof.

The Committee approved the acceptance of the tender submitted by A M Phillip Limited, Muiryfaulds, Forfar, in the amount of 19,000 excluding VAT.

IV NATIONAL ORGANISATIONS GRANT FUND 111 2003/2004

There was submitted Report No 374-2003 by the Acting Director of Neighbourhood Resources and Development making a recommendation for a grant award from the National Organisations Fund. The grant award would be met from the Department's Revenue Budget 2003/2004.

The Committee approved payment of the recommended grant award of 538 to the Chartered Institute of Library and Information Professionals (CILIP).

V DIGITAL VIDEO DISC (DVD) LENDING SERVICES - EXTENSION TO NEIGHBOURHOOD LIBRARIES

Reference was made to Article V of the minute of meeting of this Committee of 15th October, 2001 wherein it was agreed that a DVD (Digital Video Disc) Lending Facility be introduced at the Central Library in January 2002.

There was submitted Agenda Note AN271-2003 advising that one of the recommendations of the original Report was to monitor issues over a twelve month period and, if results showed a viable level of hires, the service should be extended to Neighbourhood Libraries. Since its introduction, the service had proved highly successful and between February 2002 and January 2003 approximately 3600 DVD's were issued. It was therefore recommended that DVD's be made available for hire at all Neighbourhood Libraries.

The Committee approved the recommendation.

The Committee resolved under Section 50(A) (4) of the Local Government (Scotland) Act 1973 that the public and press be excluded from the meeting during consideration of the undernoted item of business which involved a likely disclosure of exempt information as defined in Paragraph 9 of Part 1 of Schedule 7(a) of the Act.

VI ANCRUM OUTDOOR EDUCATION CENTRE ALTERATIONS

There was submitted Joint Report No 404-2003 by the Acting Director of Neighbourhood Resources and Development and the City Architectural Services Officer seeking approval to procure and accept works for the alterations to Ancrum Outdoor Education Centre subject to a grant award from the New Opportunities Fund.

The Committee approved the proposed alterations to Ancrum Outdoor Education Centre at the cost detailed in the Report and authorised the City Architectural Services Officer to obtain offers, tenders or negotiate partnership agreements with appropriate contractors and the Director of Support Services, in conjunction with the Acting Director of Neighbourhood Resources and Development, to issue an acceptance for this contract up to the specified limit, subject to a grant award from the New Opportunities Fund.

KEVIN KEENAN, Convener.