Recess Sub-committee - 06/08/2001

At a MEETING of the RECESS SUB-COMMITTEE held at Dundee on 6th August, 2001.

Present:-

COUNCILLORS

Councillor Julia STURROCK, Convener, in the Chair.

Unless marked thus * all items stand delegated.

I TAYSIDE FIRE BOARD - APPOINTMENTS SUB-COMMITTEE

The Clerk to the Fire Board requested the City Council to nominate two representatives to serve on the above Sub-Committee.

It was agreed to defer this matter for further consideration.

II COSLA/QUALITY SCOTLAND FOUNDATION - QUALITY NETWORK MEMBERSHIP

The Sub-Committee were asked to approve the ongoing membership of the COSLA/Quality Scotland Foundation (QSF) Network and the 2001/02 subscription of 4,500. This covers the annual COSLA Quality Awards and the range of training, seminars and networks to support the Council's use of the European Foundation for Quality Management (EFQM) Self Assessment.

The Sub-Committee agreed the ongoing membership of the COSLA/Quality Scotland Foundation (QSF) Network for 2001/02 at a cost of 4,500.

III MORGAN ACADEMY REINSTATEMENT - PROGRESS REPORT

There was submitted Joint Report No. 482-2001 by the City Architectural Services Officer and City Engineer providing an update on the current condition of the fire damaged Morgan Academy, the suitability for reinstatement, a progress report on initial design proposals and development of the Director of Education's brief and the feasibility of accommodating these requirements within the footprint of the existing site at Forfar Road.

The Sub-Committee agreed to:-

(i)note the contents of the report;

(ii)approve the reinstatement of Morgan Academy on the existing Forfar Road site all in accordance with the Director of Education's brief as per the agreed Schedule of Accommodation at Appendix 'A';

(iii)instruct the Director of Education, in conjunction with the City Architectural Services Officer, the City Engineer and Historic Scotland to commission and undertake full design proposals for the building of a replacement school within the existing Morgan Academy site and to ensure the retention of the remaining facades of the existing building;

(iv)instruct the Director of Education, in conjunction with the City Architectural Services Officer, to invite interest from contractors for the rebuild project and procure the successful contractor, through interviews and assessment, as a suitable partner for this project;

(v)the purchase of a 'Structural Defects Insurance' as proposed by the Council's Risk Management Officer; and

(vi)agree the Programme of Works for the rebuilding of Morgan Academy from inception to completion, all as detailed in Appendix 'B'.

IV MORGAN ACADEMY REINSTATEMENT - PROFESSIONAL CONSULTANTS

There was submitted Joint Report No. 478-2001 by the Director of Support Services and Director of Finance providing information on the review of risks associated with the commissioning of Consultants to carry out the design, procurement and supervision of the Morgan Academy reinstatement and to seek approval of the recommendations contained within the report to allow consultants and contractor to be commissioned and procured at an early date to minimise any delay to the completion of the project.

The Sub-Committee agreed to:-

(i)purchase a 'Structural Defects Insurance' as directed by the Council's Risk Management Officer;

(ii)the appointment of Architect, Quantity Surveyor, Service Engineer, Clerk of Works, Planning Supervisor and Project Manager/Facilitator from the Architectural Services Division of the City Council;

(iii)the appointment of Structural and Civil Engineer from the City Engineer's Division of the City Council;

(iv)the appointment of a Specialist 'Stonework Restoration' Architect with a record of good working relationships with Historic Scotland from the Private Sector;

(v)the appointment of a Specialist Structural Engineer to advise on the restoration and rebuilding of existing stonework along with the Specialist Architect. This may be awarded as a single appointment; and

(vi)enter into negotiations and procurement process for the appointment of a Contractor and Specialist Stone Restoration Sub-Contractor and to form a Partnership agreement with Client, Consultants and End Users.

V NUCLEAR FREE LOCAL AUTHORITIES - ANNUAL CONFERENCE AND AGM

The Convener, seconded by Councillor Farquhar, moved that Councillor Regan attend the Annual Conference and AGM of the Nuclear Free Local Authorities in Glasgow on 25th and 26th October, 2001, at a cost of 155 excluding travel and subsistence.

As an amendment, Councillor Powrie, seconded by Councillor Borthwick, moved that there should be no representation at the Conference and AGM.

On a division, there voted for the motion - the Convener and Councillors Farquhar, de Gernier and Beattie (4); and for the amendment - Councillors Powrie and Borthwick (2) - whereupon the motion was declared carried.

JULIA STURROCK, Convener.