A Late Application Fee of £160 will be charged when a landlord fails to register or renew their registration on time. In the case of Renewals the Late application Fee is applied automatically online.
Joint Owners Late Application Fees
In the case of Joint Owners, the Lead Owner registers and pays the relevant registration fee but any Joint Owners are still required to register or renew their registration separately, with no fees to pay. However if the Joint Owner(s) fail to register or renew their registration on time they will incur the Late Application Fee. Be aware that the expiry dates of joint owners are not always the same.
All owners (those named on the title deeds) must register and renew their application independently on the Landlord Registration System.
In the case of renewals, each owner will be sent, system generated, reminder letters and e-mails (where an e-mail address is provided), 3 months and again 1 month prior to the renewal date. As these are system generated, we do not receive any ‘failed to deliver’ notices. If the landlord has still not registered in the week leading into the renewal date, telephone contact or e-mail contact will be attempted by the Landlord Registration Team. This means that each owner will have potentially received 5 reminders in the 3 month period leading into renewal.
In the case of new registrations, landlords will be given a deadline to register after which the Late Application Fee will be applied.
Appeals:
Whilst there is no right of appeal under current legislation, Dundee City Council will consider an appeal where there have been exceptional circumstances, or where an error or omission on the part of the Council has contributed to the delay in applying for or renewing a registration.
Please note that a failure to maintain your contact details on the Landlord Registration System and therefore not receive notification of the requirement to renew registration, will not be considered an ‘exceptional circumstances’. Junk/Spam e-mail boxes should be checked regularly.
Appeals should be submitted by email to landlord.registration@dundeecity.gov.uk , alternatively they can be posted to:
Dundee City Council, Private Sector Services Unit, Landlord Registration
5 City Square, Dundee DD1 3BA
A decision on your appeal will be given within 10 working days or where further information is required you will be informed of progress.
How to avoid a LAF:
Contact the Landlord Registration Team or Private Landlord Support Officer as early as possible if encountering problems.
Register as soon as your property is available to let, and/or before it is advertised for let.
Ensure all Joint Owners register or renew their registration on time.
Update your portfolio of property timeously.
Update any changes to your contact details including the details of any letting agent, your postal address, e-mail address and telephone number.
Avoid leaving your renewal to the last minute. This can often end in grief, particularly where the renewal date is close to a weekend.
Act on the second reminder at the latest (registration will run from the original expiry date).
Record the renewal date of your registration and set a reminder. Joint Owners may have different renewal dates.
Don’t assume your agent is dealing with the renewal – it’s your responsibility!
