Privacy Statement for Contract Agreement for Provision of Early Learning/Childcare Services (including Holidays and Variables)

Last updated on Tue, 21/08/2018 - 09:37

Dundee City Council is a local authority established under the Local Government etc. (Scotland) Act 1994. Its head office is located at City Square, Dundee, DD1 3BY.

Dundee City Council collect and use information in order to comply with the statutory functions as a local authority and to provide a service.

Why do we need your personal information and what do we do with it?
We need this information to set up a contract with you for additional funding hours.

Who do we share your information with?
Your details will be accessed by appropriate central admin staff and shared with the NAMS application within Seemis Database. We are however, legally obliged to safeguard public funds so we are required to verify and check your details internally for fraud prevention. We may share this information with other public bodies (and also receive information from these other bodies) for fraud checking purposes. We are also legally obliged to share certain data with other public bodies, such as HMRC and will do so where the law requires this. We will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate. Your information is also analysed internally to help us improve our services. This data sharing is in accordance with our Information Use and Privacy Policy and covered in our full privacy statement on our website. It also forms part of our requirements in line with our Records Management Plan approved in terms of the Public Records (Scotland) Act 2011.

Legal basis for using your information
Contract: Necessary for the performance of a contract with you or to take steps to enter into a contract with you.

You can find more details of our role on our website at www.dundeecity.gov.uk/service-area/chief-executive/chief-executives-serv....

How long do we keep your information?
We will retain your personal information only for as long as is necessary for the purposes for which we have collected it and in accordance with statutory requirements. The Council uses the Scottish Council Records Retention Finance Schedule No. 12 as the basis of its practice and we will hold this information for 7 years. http://www.scottisharchives.org.uk/scarrs/schedules

Your Rights In Relation To Personal Data
Accessing to your information – you have the right to request a copy of the personal information that we hold about you.
Correcting your information – we want to make sure that your personal information is accurate, complete and up to date. Therefore you may ask us to correct any personal information about you that you believe does not meet these standards.
Deleting of your information – you have the right to ask us to delete personal information about you where

  • you think that we no longer need to hold the information for the purposes for which it was originally obtained
  • you have a genuine objection to our use of your personal information – see Objecting to how we may use your information below
  • our use of your personal information is contrary to law or our other legal obligations.

Restricting how we may use your information – in some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information that we hold about you or we are assessing the objection you have made to our use of your information. This right might also apply if we no longer have a basis for using your personal information but you don't want us to delete the data. Where this right is realistically applied will mean that we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Complaints
We aim to directly resolve all complaints about how we handle personal information. However, you also have the right to lodge a complaint with the Information Commissioner's Office, who can be contacted by post at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. By phone on 0303 123 1113 (local rate) or 01625 545 745. Visit their website for more information at https://ico.org.uk/concerns