Policy And Resources Committee - 11/09/2000

At a MEETING of the PERSONNEL AND MANAGEMENT SERVICES COMMITTEE held at Dundee on 11th September 2000.

Present:-

COUNCILLORS

Councillor LETFORD, Convener, in the Chair.

The minute of meeting of this Committee of 21st August 2000 was held as read.

Unless marked thus * all items stand delegated.

I SOCIAL WORK DEPARTMENT - REVISION OF ESTABLISHMENT

There was submitted Report No 440-2000 by the Director of Personnel and Management Services relative to the above.

The Committee approved the organisational structure outlined in Appendix 1 to the Report, agreed the deletion of 89.2 posts as outlined in Appendix 2 and approved the establishment of two new posts as outlined in Appendix 2.

The Committee further approved the redesignation and change of grade of posts outlined in Appendix 2 and noted the changes in reporting relationships as outlined in Appendix 3 to the Report.

II EDUCATION DEPARTMENT - ESTABLISHMENT OF FIXED TERM POST

The Committee approved the establishment of a post of Project Co-Ordinator, grade AP5-PO1/4 (19,827 - 24,009), for the Kick it - Kick off initiative which was a project supported by the Education Department, Tayside Police and Dundee Football Club.

The Committee noted that funding for the fixed term post had been secured from August 2000 to July 2001 with the total cost of the project being estimated at 29,415 which sum would be shared between the Education Department, Tayside Police, Dundee Drugs Action Team and Scotland Against Drugs with the Councils 8,000 contribution being met from the Education Departments Revenue Budget.

III FINANCE DEPARTMENT - REVIEW OF PAYROLL SERVICES

Reference was made to the minute of meeting of the Best Value Sub-Committee of the Policy and Resources Committee of 31st January 2000 wherein a report on the Best Value Review of Payroll Services was approved.

Arising therefrom the Sub-Committee remitted the Director of Finance to examine the payroll functions in each Department and, as part of that remit, the Director of Finance recommended the transfer of the Revenues Division Payroll Administration to the Financial Services Payroll Team which would require the transfer of an Administrative Assistant (AP2) post and postholder from the Revenues Division to the Finance Department Financial Services Division.

The Director of Personnel and Management Services advised the Committee that UNISON had expressed concern that the postholder, who had a grading appeal outstanding, might be adversely affected if the Committee decide to proceed with the transfer. The Director of Personnel and Management Services further advised the Committee that irrespective of the decision taken the postholder's appeal to the Scottish Council would not be prejudiced as it would relate to duties carried out when the appeal was lodged originally.

In the circumstances the Committee approved the transfer of the aforementioned post and postholder to the Financial Services Payroll Team.

IV PLANNING AND TRANSPORTATION DEPARTMENT - REVIEW OF CAR PARK OPERATIONS

It was reported that, at the request of the Director of Planning and Transportation, the Director of Personnel and Management Services had reviewed the operation of the Car Park Service to establish the most effective method of operating off-street and on-street parking and to identify the resources required to maintain an effective service.

Arising therefrom, the Director recommended that:-

(i)one post of Car Park Operative, graded GS1 (8,652 - 11,115), be deleted from the establishment;

(ii)one post of Senior Car Park Operative, graded GS3 (11,898 - 12,405), be established;

(iii)five Car Park Operative posts, graded GS1 (8,652 - 11,115), be regraded GS1/2 (8,652 - 11,685);

(iv)one post of Meter Mechanic be redesignated Meter Technician and be regraded from the present craft grade 6.4769 per hour plus bonus) to Technical Grade 3 (14,811 - 16,770); and

(v)a new shift rota be implemented so that the Senior Car Park Operative and the Car Park Operatives operate any five days out of six, Monday to Saturday.

The Director of Personnel and Management Services advised the Committee that further consultation with the relevant Trade Unions was required and that a decision in principle on the recommendations was sought from the Committee.

The Committee, having noted that any changes to the recommendations as a result of further consultation would be reported to a future meeting, agreed that the proposals be approved in principle which proposals would result in a saving of 6,938, including employers costs, for the current financial year and 44,096 in a full year.

V REVIEW OF ADMINISTRATION OF TELEPHONE SERVICE

It was reported that responsibility for the administration and operation of the Councils telephone system was divided between two departments with the technical/engineering aspects being dealt with by the Information Technology Division and other elements by the Support Services Department.

It was further reported that, In view of the emphasis and workload involved in developing and implementing an ICT Strategy, it was proposed that the administration of the system be separated entirely from the technical aspects of the service and transferred to the Support Services Department.

The Committee agreed that the posts of Telephone Services Officer and Telephone Administration Officer be transferred from Information Technology to Support Services to achieve the foregoing.

JOHN LETFORD, Convener