Fair Work, Economic Growth & Infrastructure Committee - 19/02/2024

At a MEETING of the FAIR WORK, ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE held remotely on 19th February, 2024.

Present:-

BAILIES

COUNCILLORS

Councillor Steven ROME, Convener, in the Chair.

The minute of meeting of this Committee of 8th January, 2024 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

There were no declarations of interest.

II CONTRACT FOR THE TREATMENT OF MIXED GLASS

There was submitted Agenda Note AN7-2024 advising that following the expiration of the existing contract for the treatment of mixed glass, it had been necessary to undertake a procurement exercise to secure a contractor to accept this material from April, 2024.

The invitation to service this tender was issued via the Scotland Excel Dynamic Purchasing System (DPS) Relating To The Treatment And Disposal Of Recyclable And Residual Waste (27-17): Lot 3 Treatment of Glass (separate and/or mixed).

The tender closing date evaluations were completed in January, 2024. The bids were evaluated on service requirements, contract administration and pricing the rebate per tonne which included the haulage costs from Baldovie transfer station, Forties Road, Dundee, DD4 0NS.

Three bids were received, and following the subsequent evaluation of the bids, the table below demonstrated that Sibelco Green Solutions UK Ltd had the highest ranking for cost and quality.

The Committee agreed:-

(i) that the contract be awarded to Sibelco Green Solutions UK Ltd;

(ii) to note that the glass would be reprocessed at Newhouse, North Lanarkshire;

(iii) to note that the contract would commence on 1st April, 2024 and would endure for 2 years until 31st March, 2026 and that the Council may, at its sole discretion, extend the contract by one or more further periods of up to 1 year (up to a maximum of 2 x further 1 year periods); and

(iv) to note that the total value of the contract for the duration of the 2 year specified period was anticipated to result in an income of approximately 234,000.

III ENVIRONMENTAL IMPROVEMENT WORKS 2023/2024

There was submitted Report No 39-2024 by the Executive Director of Neighbourhood Services, seeking approval for further environmental improvements as part of the 2023/2024 programme.

The Committee agreed to approve the projects below:-

IV VARIATION OF WAITING RESTRICTIONS 2024

There was submitted Report No 32-2024 by the Executive Director of City Development, detailing proposed Traffic Regulation Order variations utilising the powers of the Road Traffic Regulation Act 1984. The variations proposed in the report were promoted to improve road safety and environmental amenity. 

The Committee agreed to approve the preparation of a Traffic Regulation Variation Order to affect changes to the waiting restrictions in the relevant Traffic Regulation Orders for Dundee.

V ELECTRIC VEHICLE CHARGING INFRASTRUCTURE OPERATION AND MAINTENANCE PROCUREMENT SOURCINGSTRATEGY

There was submitted Report No 42-2024 by the Executive Director of City Development, presenting a sourcing strategy for the tender process for the operation, maintenance, and improvement of the Councils electric vehicle charging infrastructure, and seeking approval to commence a compliant tender process, leading to the award of a contract for 10 years, with a plus 5, plus 5 option to extend, totalling 20 years. 

The Committee agreed:-

(i) to approve the commencement of a procurement exercise in respect of the commission described, based on the sourcing strategy, summarised in the report; and

(ii) to note that the tender submissions received would be brought back to Committee for approval in due course.

VI HOME TO SCHOOL TRANSPORT PROCUREMENT SOURCING STRATEGY

There was submitted Report No 46-2024 by the Executive Director of City Development, presenting a sourcing strategy for the tender process for the provision of specialist school transport provided for young people identified by the Children and Families Service as meeting the eligibility criteria for free home to school transport as described in the Councils Home to School Transport Policy. The proposed contract term was 3 years with an option to extend annually thereafter for a further 3 years.

The Committee agreed:-

(i) to approve the commencement of a procurement exercise in respect of the commission described, based on the sourcing strategy, summarised in the report;

(ii) to delegate authority to the Head of Sustainable Transport and Roads to finalise the procurement strategy and award a contract to the successful bidders, following a tender process carried out in compliance with the Public Contracts (Scotland) Regulations 2015; and

(iii) to delegate authority to the Head of Sustainable Transport and Roads to vary the quantity of work ordered from contracted suppliers as required to facilitate variations in annual service demand.

VII SOURCING STRATEGIES BY HEAD OF DESIGN AND PROPERTY

There was submitted Report No 43-2024 by the Executive Director of City Development, presenting sourcing strategies and seeking approval to commence with the procurement exercise in respect of each project.

The Committee agreed to approve the commencement of a procurement exercise in respect of the projects described in the report, based on the sourcing strategy detailed in Appendix I of the report.

VIII TENDERS RECEIVED BY HEAD OF DESIGN AND PROPERTY

There was submitted Report No 31-2024 by the Executive Director of City Development, detailing tenders received and requesting decisions thereon.

(a) TURRIFF HOUSE - UPGRADE KITCHEN VENTILATION

The Committee agreed to accept the offer from Scan Building Services Ltd in the sum of 72,720.97, together with allowances of 19,000, giving a total expenditure of 91,720.97.

(b) OLYMPIA - SERVICE AND MAINTENANCE OF COMBINED HEAT AND POWER UNIT

The Committee agreed to accept the offer from Centrica in the sum of 52,526.91, together with allowances of 5,000, giving a total expenditure of 57,526.91.

(c) LOCHEE HIGH STREET ENVIRONMENTAL IMPROVEMENTS

The Committee agreed to accept the offer from Tayside Contracts in the sum of 81,818.97, together with allowances of 138,181.03, giving a total expenditure of 220,000.

(d) MOT SIDE BUILDING DEMOLITION

The Committee agreed to accept the tender with the highest ranking for cost and quality from Gowrie Contracts Ltd in the sum of 13,166, together with allowances of 11,500, giving a total expenditure of 24,666.

(e) PLAY EQUIPMENT INSTALLATION CITY WIDE PHASE 3

The Committee agreed to accept the tender with the highest ranking score for cost and quality from Dundee Plant in the sum of 69,088.69, together with allowances of 20,911.31, giving a total expenditure of 90,000.

(f) CASTLE GREEN PLAY EQUIPMENT INSTALLATION

The Committee agreed to accept the tender with the highest ranking for cost and quality from Jupiter Play Leisure in the sum of 193,394.70, together with allowances of 26,605.30, giving a total expenditure of 220,000.

(g) BROUGHTY FERRY - MONIFIETH ACTIVE TRAVEL - A930 JUNCTION IMPROVEMENTS AND PUFFIN CROSSINGS

The Committee agreed to accept the tender from Tayside Contracts in the sum of 400,267.19, together with allowances of 151,818, giving a total expenditure of 552,085.19.

(h) GREEN TRANSPORT HUB AND SPOKES - ENABLING WORKS

The Committee agreed to accept the offer from McLaughlin and Harvey Construction Ltd in the sum of 3,963,420, together with allowances of 600,000, giving a total expenditure of 4,563,420.

(i) BROUGHTY FERRY FLOOD PROTECTION - HARBOUR IMPROVEMENTS

The Committee agreed to accept the offer from Tayside Contracts in the sum of 54,600, together with allowances of 5,400, giving a total expenditure of 60,000.

(j) PRINCES STREET - VOID INFILL

The Committee agreed to accept the offer from Tayside Contracts in the sum of 26,696.78, together with allowances of 12,803.22, giving a total expenditure of 39,500.

Steven ROME, Convener.