Scrutiny Committee - 28/09/2022

At a MEETING of the SCRUTINY COMMITTEE held remotely on 28th September, 2022.

Present:-

Depute Lord Provost Kevin CORDELL

BAILIES

COUNCILLORS

Bailie Fraser MACPHERSON, Depute Convener, in the Chair.

The minute of meeting of this Committee of 29th June, 2022 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

There were no declarations of interest.

II OLYMPIA REFURBISHMENT PROGRAMME - REVIEW OF THE DESIGN AND CONSTRUCTION OF OLYMPIA

On a reference to Article II of the minute of meeting of the Recess Sub-Committee of 6th July 2022, wherein the Sub-Committee agreed that Report No 150-2022 by the Executive Director of City Development be submitted to a meeting of the Scrutiny Committee.

The report discharged the remit from members to undertake a review of the design and construction of the Olympia building.

The Committee, for their interest, noted that the Sub-Committee had agreed:-

(i) to note the review undertaken of the design and construction of the Olympia and the planned refurbishment and future operations at the facility as outlined in the report;

(ii) to delegate the Head of Design and Property and the Director, Leisure and Culture to finalise and implement a strategy for periodic closures as standard practice for future years' operation and maintenance of the Olympia facility; and

(iii) that the report be submitted to a meeting of the Scrutiny Committee.

III TENDER RECEIVED BY HEAD OF DESIGN AND PROPERTY - OLYMPIA REFURBISHMENT

On a reference to Article III of the minute of meeting of the Recess Sub-Committee of 6th July, 2022, wherein Report No 151-2022 by the Executive Director of City Development was submitted on the tender received in relation to Olympia Refurbishment.

The Committee, for their interest, noted that the Sub-Committee had agreed:-

(i) to approve the acceptance of the tenders submitted as set out in the report, with the total amount, including allowances, detailed in Appendix 1 of the report;

(ii) to approve additional works as part of the contract to remove thin-walled carbon steel pipes within the facility, as set out in the report; and

(iii) to the additional cost of the works be met by using 767k included in the Capital Plan for Contingent COVID-19 Capital Expenditure and 896k from the Renewal and Repair Fund.

IV INTERNAL AUDIT REPORTS

There was submitted Report No 233-2022 by the Acting Senior Manager, Internal Audit submitting a summary of the Internal Audit Reports finalised since the last Scrutiny Committee.

The Committee agreed to note the information contained within the report.

V DUNDEE INTEGRATION JOINT BOARD INTERNAL AUDIT REPORT

There was submitted, for information only, Report No 247-2022 by the Acting Senior Manager, Internal Audit, the Dundee Integration Joint Board (IJB) Internal Audit Report on Dundee IJB as a Category 1 Responder.

The Committee noted, for assurance purposes, the information contained within the report.

VI DUNDEE INTEGRATION JOINT BOARD INTERNAL AUDIT PLAN 2022/2023

There was submitted, for information only, Report No 246-2022 by the Acting Senior Manager, Internal Audit, the Dundee Integration Joint Board (IJB) 2022/2023 Internal Audit Plan.

The Committee agreed to note the contents of the Dundee IJB 2022/2023 Internal Audit Plan as detailed in the report.

VII INTERNAL AUDIT REPORTS - SUMMARY OF PROGRESS ON THE IMPLEMENTATION OF RECOMMENDATIONS

There was submitted Report No 234-2022 by the Acting Senior Manager, Internal Audit, providing an update on the progress in implementing internal audit recommendations previously reported to and agreed by Management.

The Committee agreed to note the information contained within the report.

VIII CORPORATE FRAUD TEAM ACTIVITY AND PERFORMANCE AND WHISTLEBLOWING 2021/2022

There was submitted Report No 230-2022 by the Executive Director of Corporate Services, informing of the Corporate Fraud Teams activity and performance for the 12 month period to 31st March, 2022, including whistleblowing activity.

The Committee agreed to note the information contained within the report.

IX NATIONAL FRAUD INITIATIVE

There was submitted Report No 231-2022 by the Executive Director of Corporate Services on the continued work of the 2020/2021 National Fraud Initiative (NFI) mandatory exercise, the supplementary 2021/2022 Electoral Roll/Council Tax Single Person Discounts data matching exercise and preparations for the 2022/2023 NFI mandatory exercise.

The Committee agreed to note the progress made to date on investigating the data matches received from the Cabinet Office as part of the 2020/2021 NFI exercise and the supplementary 2021/2022 Electoral Roll/Council Tax Single Person Discounts data matching exercise as detailed in Appendix 1 of the report.

X SCOTLANDS FINANCIAL RESPONSE TO COVID-19

There was submitted Report No 260-2022 by the Executive Director of Corporate Services, providing the Committee with a summary of the above national report that had been undertaken by Audit Scotland on behalf of the Accounts Commission.

The Committee noted the key messages and recommendations arising from the Audit Scotland overview report and the Councils existing and planned efforts to address the recommendations.

Fraser MACPHERSON, Depute Convener.