City Development Committee - 12/03/2018

At a MEETING of the CITY DEVELOPMENT COMMITTEE held at Dundee on 12th March, 2018.

Present:-

BAILIES

COUNCILLORS

Councillor Lynne SHORT, Convener, in the Chair.

The minute of meeting of this Committee of 26th February, 2018 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

Councillors Hunter, Dawson and McCready declared a non-financial interest in respect of Article II by virtue of being Council representatives on Leisure & Culture, Dundee.

II WELLGATE CENTRAL LIBRARY PASSENGER LIFT MODERNISATION

There was submitted Agenda Note AN13-2018 informing the Committee that in order to expedite the programme for modernisation of the Wellgate Central Library passenger lift which had broken down and was closed for use, it was necessary to procure these works in February, 2018. The anticipated completion date for these works was early May, 2018.

Given the limited timescales available, the Executive Director of City Development, in consultation with the Convener, Lord Provost Borthwick, the Labour Group Spokesperson, Bailie Scott and Bailie Macpherson, accepted an offer from Construction Services. The contract amount was for 29,780.17 which, together with other allowances of 9,705.27, made a total expenditure of 39,485.44.

The Executive Director of Corporate Services had confirmed that these costs would be met from the Health and Safety Works Budget included in the Corporate Asset Management Section of the Capital Plan for 2017/2018 and 2018/2019.

The Committee noted the foregoing for information.

III SITE AT FORMER MID-CRAIGIE PRIMARY SCHOOL, PITAIRLIE ROAD

There was submitted Agenda Note AN14-2018 informing the Committee that a consultation was carried out between 23rd January, 2018 and 12th February, 2018 for a new street name at the above site.

The consultation correspondence was sent to Ward Councillors, the Convener, the City Archivist and the agent.

After consideration, it was proposed to put forward the new street name of "Mauchline Terrace" to keep links with existing street names in the area.

The Committee approved "Mauchline Terrace" as the new street name.

IV PROPOSED EXTENSION OF RESIDENTS PARKING SCHEMES

There was submitted Report No 99-2018 by the Executive Director of City Development proposing that the Council seeks to implement new residents' parking schemes for the areas surrounding the City Centre's Controlled Parking Zone which would potentially extend the existing schemes operated by the Council.

The Committee approved the preparation of three Traffic Regulation Orders to create additional Residents' Parking Schemes for the areas adjacent to the city centre; namely, West End, Coldside and Maryfield.

The Committee further agreed that before preparing the three Traffic Regulation Orders, officers are instructed to undertake a consultation exercise on the proposals in this report with the communities in the affected areas, including with Community Councils and residents and tenants groups and report back their findings to the City Development Committee. The report to include a range of financial options and, in particular, not to be limited to a cost neutral to the Council option.

V DUNDEE DEVELOPMENT PLAN SCHEME 2018

There was submitted Report No 43-2018 by the Executive Director of City Development setting out the 2018 Development Plan Scheme for the Dundee Local Development Plan.

The Committee:-

(i) approved the Development Plan Scheme 2018 as set out in Appendix 1 of the report;

(ii) referred the Development Plan Scheme 2018 to the Scottish Government for information; and

(iii) remitted the Executive Director of City Development to publish and implement the Development Plan Scheme 2018.

VI TENDERS RECEIVED BY HEAD OF DESIGN AND PROPERTY

There was submitted Report No 77-2018 by the Head of Design and Property listing tenders received and requesting a decision thereon:-

(i) EAST WING CITY SQUARE - PROPERTY RATIONALISATION WORKS

The Committee agreed to accept an offer from Construction Services in the sum of 1,289,519, to which required to be added allowances of 598,409, making a total expenditure of 1,887,928.

(ii) DUNDEE GO ULTRA LOW PRINCES STREET CHARGING HUB ENABLING CONTRACT

The Committee agreed to accept an offer from Tayside Contracts in the sum of 80,447.65, to which required to be added allowances of 13,000, making a total expenditure of 93,447.65.

(iii) DUNDEE GO ULTRA LOW PRINCES STREET CHARGING HUB MAIN CONTRACT

The Committee agreed to accept an offer from APT Controls in the sum of 796,299, to which required to be added allowances of 61,300, making a total expenditure of 857,599.

(iv) ST FERGUS PRIMARY SCHOOL - WINDOW REPLACEMENT

The Committee agreed to accept an offer from Construction Services in the sum of 129,277.76, to which required to be added allowances of 20,925.89, making a total expenditure of 150,203.65.

(v) MITCHELL STREET - INSTALLATION OF LENEL DOOR ACCESS SYSTEM

The Committee agreed to accept an offer from Construction Services in the sum of 14,511.81, to which required to be added allowances of 2,592.87, making a total expenditure of 17,104.68.

(v) ARDLER COMMUNITY CENTRE - BOILER REPLACEMENT

The Committee agreed to accept an offer from Construction Services in the sum of 320,372.55, to which required to be added allowances of 51,118.86, making a total expenditure of 371,491.41.

(vii) FORTHILL PRIMARY SCHOOL - NURSERY SCHOOL PLAY SURFACE

The Committee agreed to accept an offer from Construction Services in the sum of 19,942.56, to which required to be added allowances of 3,150.92, making a total expenditure of 23,093.48.

(viii) CAIRD PARK - OFFICE UPGRADE

The Committee agreed to accept an offer from Construction Services in the sum of 6,165.65, to which required to be added allowances of 500, making a total expenditure of 6,665.65.

(ix) 33 CASTLE STREET - SHOP FRONT REPLACEMENT AND INTERNAL STRIP OUT

The Committee agreed to accept an offer from Construction Services in the sum of 156,745.51, to which required to be added allowances of 26,265.79, making a total expenditure of 183,011.30.

VII MENZIESHILL COMMUNITY PROJECT

There was submitted Report No 96-2018 by the Executive Director of City Development describing the procurement and tendering process utilised for the new Menzieshill Community Project and seeking a decision on the acceptance of the tender price and allowances.

The Committee:-

(i) approved the acceptance of the tender price submitted by Wilmott Dixon Construction Ltd in the amount of 9,095,762, with allowances amounting to 4,154,238, giving a total cost of 13,250,000; and

(ii) noted that the start date for the project was currently April, 2018 with a construction completion date of April, 2019 with the facilities operational in April, 2019.

VIII RATIONALISATION OF OFFICE ACCOMMODATION

There was submitted Report No 76-2018 by the Executive Director of City Development advising the Committee of the final cost of the works approved at the meeting of the Policy and Resources Committee held on 13th March, 2017 (Article V Report No 103-2017 refers) and to seek the Committee's approval for additional expenditure of 43,504.99.

The Committee approved additional expenditure of 43,504.99.

IX PRINCES STREET (VARIATION OF OFF-STREET PARKING) ORDER 2018

There was submitted Report No 75-2018 by the Executive Director of City Development considering the requirement to promote the necessary Traffic Regulation Order to provide an electric vehicle only car park in Princes Street.

The Committee approved the preparation of the necessary Traffic Regulation Order to add Princes Street car park, Dundee to the Order which would provide approximately 18 bays that would only be available to motorists while their vehicles were charging.

X VARIATION TO MULTI-STOREY CAR PARK CHARGING TIMES ORDER 2018

Report withdrawn.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.

XI COMMERCIAL LEASES AND RENT REVIEWS

There was submitted Report No 74-2018 by the Executive Director of City Development detailing commercial leases, licences and rent reviews in respect of the undernoted properties:-

Commercial Leases/Licences

24 St Giles Terrace, Dundee

Site at 67 Broughty Ferry Road, Dundee

Rent Reviews

31 Craigowan Road, Dundee

12 West Port, Dundee

30 Fintry Drive, Dundee

10-12 Huntly Square, Dundee

61 Hilltown, Dundee

137 Craigie Drive, Dundee

The Committee noted and approved accordingly.

XII PROPOSED LEASE OF LAND, STANNERGATE ROAD, DUNDEE

There was submitted Report No 97-2018 by the Executive Director of City Development seeking approval for the proposed lease of land at Stannergate Road, Dundee.

The Committee approved the lease of land on the terms and conditions detailed in the report.

Lynne SHORT, Convener.