Dundee Licensing Forum - 06/03/2012

At a MEETING of the DUNDEE LICENSING FORUM held at Dundee on 6th March, 2012.

Present:-

Dundee Licensing Forum

Dundee Licensing Board

Chris SLOAN, Convener, in the Chair.

Prior to the commencement of business, the Chairman welcomed a number of licence holders who were attending the meeting as observers, and expressed the hope that they would find it interesting and informative.

I ELECTION OF CONVENER

The Forum unanimously agreed to elect Chris Sloan as Convener of the Forum.

II APOLOGIES

Apologies were intimated from Bailie Wallace, Councillors Guild, Fordyce, Gordon, and Jonathan Stewart, Liz Kay, Simon Goulding, Graeme Petrie, John Pearson and Matt Landsburgh.

III MINUTE OF MEETING OF DUNDEE LICENSING FORUM OF 6TH DECEMBER, 2011

The minute of the above meeting was submitted and approved.

IV MATTERS ARISING

(a) TRAINING

It was reported that a training session delivered by Alcohol Focus Scotland for members of the new Licensing Forum would take place on the afternoon of 3rd July in Committee Room 1.

Further details would be issued nearer the time.

(b) OVERPROVISION

It was reported that current work on overprovision was currently two thirds of the way through the process with a range of relevant data gathered from health, council and police, and it was envisaged that a draft report would be compiled and circulated for wider comment during spring.

A final overprovision report with recommendations would come to the new Licensing Forum, after local government elections.

V MEMBERSHIP

(a) NEW MEMBERSHIP OF THE FORUM FOLLOWING CITY COUNCIL ELECTIONS IN MAY, 2012

It was reported that the Secretary had written to all existing members of the Forum to ask if they wished to continue to serve as members of the Forum following the City Council Elections in May, 2012 and the undernoted had intimated their desire to continue as members:-

It was remitted to the Clerk to seek a nomination from Tayside Fire and Rescue.

(b) COMMUNITY REPRESENTATIVES

It was reported that officers of the Council had been discussing for some time community representation on a range of partnership issues, and felt that there was a need to adopt a more strategic approach to the involvement of community representatives in local structures and, with this in mind, it was felt that it would be helpful to delay the proposal in relation to how best to involve community representatives in the Licensing Forum until the new Forum is established.

This would allow officers to review community representation in strategic groups as well as assisting community representatives to be clear about their role and obligation to feedback to other community organisations and networks.

(c) TRADE REPRESENTATIVES

Following the last meeting, the Secretary had attended a meeting of the local DUNCAN scheme to speak about the Forum. A number of members of the Licensed Trade expressed an interest in joining the Forum and applications were awaited. The importance of effective participation from the Trade members was stressed.

(d) EDUCATION REPRESENTATIVE

The Director of Education had intimated that he would nominate a representative from his department.

VI POSSIBLE MANDATORY CONDITIONS FOR ON-SALES PREMISES AND OCCASIONAL LICENCES

Reference was made to Article VIII of the minute of meeting of December 2011, wherein it was agreed that the Secretary write to the Board recommending a number of conditions for new on-sales licences and occasional licences.

It was reported that in view of the impending City Council Elections, the Clerk to the Board had advised that she wished to wait until the first meeting of the new Board to submit the proposals to the Board for their consideration.

The Forum noted accordingly.

IV A O C B

(i) POLY CARBONATE GLASSES

Reference was made to the distribution of polycarbonate glasses through the Community Safety Partnership in the past.

It was agreed that the use of these should be strongly encouraged, particularly for those premises operating late licences.

Similarly, the use of plastic bottles should be encouraged, but it was noted that the cost deterred many licence holders from implementing such measures.

VIII DATE OF NEXT MEETING

Tuesday, 3rd July, 2012 at 2.00 pm. (Training Session)