Policy And Resources Committee - 10/01/2011

At a MEETING of the POLICY AND RESOURCES COMMITTEE held at Dundee on 10th January, 2011.

 

Present:-

 

Lord Provost John R LETFORD

 

 

 

Depute Lord Provost Ian BORTHWICK

 

 

 

BAILIES

 

Willie SAWERS

Helen WRIGHT

Roderick A J WALLACE

George REGAN

 

Derek J SCOTT

 

COUNCILLORS

 

Ken GUILD

Elizabeth F FORDYCE

Laurie BIDWELL

Jim BARRIE

Stewart HUNTER

Tom FERGUSON

Jimmy BLACK

Ken LYNN

Brian GORDON

David BOWES

Craig MELVILLE

Richard McCREADY

Andrew DAWSON

Christina ROBERTS

Donald HAY

Will DAWSON

Alan G ROSS

Fraser MACPHERSON

Bob DUNCAN

Kevin KEENAN

Helen DICK

 

Mohammed ASIF

 

 

Councillor Ken GUILD, Convener, in the Chair.

 

The minute of meeting of this Committee of 13th December, 2010 was held as read.

 

Unless marked thus * all items stand delegated.

 

I REVENUE MONITORING 2010/2011

 

There was submitted Report No 9-2011 by the Director of Finance providing the Committee with an analysis of the 2010/2011 Projected Revenue Outturn as at 30th November, 2010 monitored against the adjusted 2010/2011 Revenue Budget.

 

The Committee:-

 

(i) noted the overall General Fund 2010/2011 Projected Revenue Outturn as at 30th November, 2010 showed an overspend of 709,000 against the adjusted 2010/2011 Revenue Budget;

 

(ii) noted that the Housing Revenue Account as at 30th November, 2010 was projecting a breakeven position against the adjusted HRA 2010/2011 Revenue Budget;

 

(iii) instructed the Director of Finance to take every reasonable action to ensure that the 2010/2011 revenue expenditure was below, or in line with, the adjusted Revenue Budget; and

 

(iv) instructed the Director of Finance, in conjunction with all Chief Officers of the Council, to continue to monitor the Council's 2010/2011 Projected Revenue Outturn.

 

II CAPITAL EXPENDITURE MONITORING 2010/2011

 

There was submitted Report No 14-2011 by the Director of Finance appraising members of the latest position regarding the Council's Capital Expenditure programme 2010/2011.

 

The Committee noted the contents of the report.

 

III ADULT SUPPORT AND PROTECTION COMMITTEE - GOVERNANCE ARRANGEMENTS

 

After considering Report No 708-2010 by the Chief Executive relative to the above, the Committee approved the Dundee Adult Support and Protection Committee Governance arrangements.

 

IV COUNTER-FRAUD REPORT - AS AT 30TH SEPTEMBER, 2010

 

There was submitted Report No 712-2010 by the Director of Finance informing elected members of the Revenue Division's Housing Benefit and Council Tax Benefit Counter Tax Fraud activity as at 30th September, 2010.

 

The Committee approved the report.

 

V DUNDEE COMMUNITY REGENERATION FUND 2010/2011 TO 2011/2012

 

There was submitted Report No 20-2011 by the Assistant Chief Executive relative to the above.

 

The Committee approved the funding process and the proposals contained in Section 5.2 of the report appended hereto (Appendix I).

 

VI RELIEF OF RATES - CHARITY RELIEF

 

There was submitted Report No 17-2011 by the Director of Finance seeking authorisation to grant charity relief on the undernoted non-domestic properties.

 

Applicant

Subjects

 

Hillcrest Housing Association Ltd

Finance Department

4 South Ward Road

DUNDEE

Shop

15 Arbroath Road

DUNDEE

 

 

Abertay Housing Association

147 Fintry Drive

DUNDEE

Office

2/0 Dunfin Close

20 Grampian Gardens

DUNDEE

 

 

Abertay Housing Association

147 Fintry Drive

DUNDEE

Office

Dunfin Close

G/1

20 Grampian Gardens

DUNDEE

 

 

Alzheimer Scotland

per John McLean

22 Drumsheugh Gardens

DUNDEE

Clinic

Maryfield Medical Centre

9 Morgan Street

DUNDEE

 

 

Clc International Ltd

Administration Department

Christian Literature Crusade

53 The Green

Surlingham

NORWICH

Shop

112 Nethergate

DUNDEE

 

The Committee authorised accordingly.

 

VII FORMATION OF A CHARITABLE ORGANISATION TO MANAGE LEISURE AND CULTURAL FACILITIES IN DUNDEE

 

There was submitted Agenda Note AN8-2011 recommending that the Depute Chief Executive (Support Services), in consultation with the Director of Leisure and Communities, be authorised to seek tenders from external legal advisers for advice on the most appropriate form of charitable organisation to manage leisure and cultural facilities in the City, and to assist with the legal work arising out of the organisation's formation.

 

It was proposed that, time permitting, such tenders would be reported for approval to the meeting of the Policy and Resources Committee at which the report on the principle of establishing such a charitable organisation will be considered.

 

Should this not be possible in view of the timescales involved, then provided the Policy and Resources Committee had approved the report on the principle of establishing a charitable organisation, the Depute Chief Executive (Support Services) should be authorised to accept the most advantageous tender following consultation with the Group Spokespersons. A report on the successful tender would then be submitted to a subsequent meeting of the Policy and Resources Committee.

 

The Convener, seconded by Councillor Duncan, moved approval of this proposal.

 

Councillor Keenan, seconded by Councillor McCready, moved deferral of this item until the Policy and Resources Committee considered and determined whether to form a charitable organisation to manage leisure and cultural facilities in Dundee.

 

On a division, there voted for the motion - the Convener, Lord Provost Letford, Bailies Sawers and Wallace, and Councillors Barrie, Black, Bowes, Andy Dawson, Will Dawson, Duncan, Fordyce, Hunter, Lynn, Melville, Roberts, Ross, Hay, Macpherson and Dick (19); and for the amendment - Depute Lord Provost Borthwick, Bailies Regan, Wright and Scott, and Councillors Keenan, Asif, Bidwell, Ferguson, Gordon, McCready (10) - whereupon the motion was declared carried.

 

 

 

 

Ken GUILD, Convener.

 

APPENDIX I

 

Project/Applicant

Description of Project

Forum Decision Amount

Toys, Storage and Room Hire

Hilltown Parent and

Toddler Group

To purchase new toys, storage cupboard and containers, art materials, activities and outings. Provision is currently used by 25 children and 12 parents, grandparents or carers. Rent costs in the application were not supported.

 

750 in

2010/2011

Meeting Space Improvements

Maxwelltown Information Centre

 

Improvement of meeting space resources including new conference tables and chairs, purchase and installation of blinds and improved lighting.

4,935

Family Group Work

Community Family Support Project and Maxwelltown Information Centre

For a 12 week pilot project of family group work tea‑time sessions for approx 11 adults and 11 children. Sessions will comprise of one hour preparing and eating a healthy family meal and one hour activities for children/learning opportunities for adults.

 

1,915

Commemorative Plaque

Bonnethill Association and

(City Development)

To install a bronze plaque commemorating the Bonnethill Church that once stood at the entrance to the Hilltown Park.

 

950

Streetscape Development

(City Development)

To improve the streetscape and amenities of the shopping core at Brantwood Avenue by providing benches, a community notice-board, litter bins, and seating.

 

11,200

Car Park Lighting

(City Development)

To install lighting within the Ballindean Terrace car park.

 

12,500

Tree Planting

(Dundee Contract Services)

To supply and plant trees in Linlathen green space in order to reduce property damage caused by errant golf balls.

 

8,205

Kerb Improvements

(City Development)

To carry out improvements in Linlathen area, install pathway and reinstate kerbing to improve road safety in the vicinity of the Primary school.

16,281 in 2010/2011

9,919 in 2011/2012

 

Peer Education Project

NHS Tayside

To allow peer educators from Craigie High School to participate in a weekend residential.

 

1,900

Group Outings

Rock Solid Youth Group

To contribute towards three outings for 12 youth group members.

 

238

Play Area Phase 2

Angus Housing Association

 

To implement Phase 2 of the development of the Ormiston play area.

5,000

Promoting Parental Wellbeing

Community Family Support Project

To enable a 12 week programme of activity for eight parents in St Mary's during January - March school term-time.

 

1,130

 

Project/Applicant

Description of Project

Forum Decision Amount

Kirkton C C

Young at Heart

Travel costs for an outing for 49 older people to the Webster Theatre.

 

170

Craigowl Active Kids Playground

Craigowl PS Parent Council

 

To install fixed apparatus and playground markings that will facilitate extra-curricular physical activities for school and nursery children on the school grounds.

3,500

North West Youth Project

(Leisure and Communities)

Range of youth work activities for 100+ young people aged 10-18 years, making use of the 'Blast Off' model of delivery.

 

24,000 in 2011/2012

Peer Education Project

NHS Tayside

Peer educators from Baldragon Academy to participate in a weekend residential with two other Dundee high schools.

1,900